Environmental Management Systems The EMAS “easy” approach Solomon Ioannou

Why do businesses need to perform environmentally? Because business depend on ecosystem services, notably for resource utilization in order to be competitive; Yet many ecosystems are being impoverished by unsustainable activities and resources are therefore being consumed at a rate far exceeding their natural levels of replenishment; The natural capital is being exhausted and for this business recognise that long-term sustainable development requires good environmental performance.

Resource Utilization in the Jordanian Tourism Sector energy waste water Department of Statistics - Jordan 2004

How can Business Perform Environmentally? Setting up an Environmental Management System

Eco-Management Audit Scheme EMAS is the most advanced environmental management scheme presently available. Unlike other schemes EMAS integrates corporate environmental accountability Regulation (EC) No 761/2001 of the European Parliament and of the Council -19/3/2001

What is EMAS? EMAS stands for Eco-Management Audit Scheme and is a European Union regulation with a reference number EC761/2001. EMAS is designed for businesses that commit themselves to evaluate, manage and improve their environmental performance.

What is EMAS? EMAS is open to all types of businesses and organisations in the public and private sector. All of ISO 14001 requirements are laid down in appendix one of the EMAS regulation.

What is EMAS “easy”? EMAS “easy” for small business has been developed by Heinz Werner Engel in collaboration with the European Union and is a way to implement EMAS which is proportional to the size, financial capacity and organizational structure of small business.

Setting the EMS Initial environmental review; Environmental aspects; Legal compliance; Environmental objectives and responsibilities;

Setting the EMS Environmental Indicators; Environmental policy; Environmental audits; Management reviews; Environmental statements; Verification audit.

Step 1: Environmental Review The Initial Environmental Review is a preliminary assessment that records down all the environmental weaknesses of the business. Ecomapping. On a map of the premises the organisation records water leakages, excessive energy use, spillages of dangerous substances, waste disposal, noise pollution, aesthetic, air polluting sources etc.

Step 1: Ecomapping

Paperless Management System Saving Resources Urban situation X Water Soil Air. odours, noise, dust Energy Waste Initial review Annual Review Step 2 Problems, environmental aspects linked to activity 1) Water faucets in all kitchen areas are resource inefficient 2) The chlorine water from the pool backwash is thrown into the Dead Sea. Step 3 Environmental legislation Environmental Protection Law 1/2003, Environmental Health Regulation Law 12/1995 Step 5 How to measure indicators (liters, kg, m3) Step 4 Operational objectives for the year m3 of water (86334 in 2006) Reduce water consumption by 2% Completion of work Protect the Dead Sea Ecoplanning No. Environmental action programme Step 4 Responsible End Date Budget 1) Install air pressure faucets in all kitchen outlets Maintenance 31/12/07 500 2) Divert the water discharged pipe or install ozone disinfecting pool water to eradicate the discharge of chlorine into the Dead Sea 30/08/07 5000 Trainings # of Pax Date Duration Water conservation and why is this important for Jordan? Date: Name & signature: Update Nbr:

Environmental Assessment Flow, Legislation, Impact, Practices, Opinions # Process Main Activities Environmental Aspects Impact # ecomaps F Lx3 I x2 P O Total Priority No 1 Kitchen/Spa STP/Lifting/Drainage Atmosphere/Health Smells 7 2 3 18 All Departments No recycling Waste Loss of resources 4 16 Maintenance Pool water (Spring) Water Legal compliance 9 6 22 Citation Level 3 Level 2 Level 1 Flows - materials Very Important Important Normal Legislation – environmental Environmental permit Administrative requirement Marked pressures Impacts - environmental Serious and repeated Very important Light Practices – environmental To be stopped immediately To be changed To be checked Opinions - workers 50% unsatisfied 30% unsatisfied 20% unsatisfied Date: Name and signature: Version:

Step 6: Environmental Policy We, at Greentas Company recognize that arid areas like Jordan require a particular care taking into account their special characteristics, their fragility and their natural and cultural resources. We therefore, subscribe to the following sustainability principles: Use of energy resources shall not adversely impact climate change; Use of water resources shall not adversely impact desertification; Generation of waste shall not deplete resources and habitats; Activities shall not contribute to the loss of biodiversity; Activities shall not adversely impact cultural and natural heritage sites; Use of chemicals shall not adversely impact the ecosystem; Adhering to the above sustainability principles we are committed in setting up objectives with targets that are reviewed in an attempt to continually improve our good environmental and social performance. We are committed taking the necessary steps to prevent environmental degradation while ensuring that all of our activities are in compliance with the relevant legal requirements. Signed by Director Mr. Greetas

Step 7: Self Check Inspect internally the progress made on the environmental action programme; Record down those incidences where progress was not made; Identify the reasons behind such delay.; Summarize all findings on one sheet of paper and circulate this to all the management team.

Step 7: Example 4.5.5 Internal Audit 4.5.1 Control and Measurement 4.4.6 Practices Control End of quarter End of each quarter End of each year 4.3.3 Environmental management programme Electric Energy Consumption 4.4.3 Internal and external communication Water Consumption 4.4.5 Control EMS documentation Fuel Consumption 4.4.7 Preparation of emergency situations LPG Gas Consumption 4.5.1 Control and measurements Waste production 4.5.3 Corrective actions 4.5.4 records (Eco Logbook) 4.5.5. Internal Audit (Quick check) 4.3.3. Objectives and targets 4.6 Management review Once a year 4.5.2 Continuous Evaluation of Legal Compliance 4.3.1 Initial environmental Review 4.3.2 Legal and other requirements Hotel Operation Permit (once) 4.4.1 Structure and responsibilities Contract with recycling company 4.4.2 Identification of training needs Contract with Municipality Waste collection 4.4.4 Documentation Ground Water Well License 4.4.6 Develop codes of conduct 4.5.2 Legal compliance (quick check)

Example of Non Conformity 4.5.3 Non-Conformities, Corrective and Preventive Actions Problem: Decisions taken with regards to improving environmental performance such as renovation of washroom, new LPG boilers, and new ozone disinfecting swimming pools are not incorporated into the Environmental Programme. Source of the problem: Understanding of how the EMS works Proposed solution: All investments shall be incorporated into the Environmental Programme to show the Hotel’s decision towards improvement of its environmental performance. Date: 10/11/2007 NCR: 1 Date of Implementation: 20/11/2007 Signature: Environmental Manager

Step 8: Progress Management Review Is an overview of the progress of the organisation’s environmental performance. It describes the progress made on saving resources by analyzing the measurements in comparisons with the indicators. It states the delays spotted during the environmental audits. The Management Review provides the opportunity to reconsider some of the actions taken and if need be, add new ones. In other words the Environmental Management System is a living one and should reflect the changing environmental needs of the organisation.

Step 9: Environmental Declaration This is a statement that indicates the organisation’s commitment on the actions taken towards improving the environmental performance. The Declaration is signed by the management of the organisation and by the EMAS verifier and is send for registration.

Step 10: Verification The day of Verification is judgment day! Anyone in the organisation may be be asked questions by the verifier; The organisation needs to show the evidence occurred during the implementation of the environmental action programme. Such evidence could be faxes, invoices, letters, tables and charts of measurements, electronic data, interviews with people etc. Congratulations! The organisation is registered with EMAS and is now welcomed in the group of those business with advance environmental management schemes presently available

Solomon Ioannou Themistokli Dervi 41 Nicosia CY-1066 www.aeoliki.com Thank you شكرت أنت Solomon Ioannou Themistokli Dervi 41 Nicosia CY-1066 www.aeoliki.com