Pasewark & Pasewark Microsoft Office 2003 BASICS 1 MICROSOFT WORD Lesson 1 — Word Basics

Word – Lesson 1 Microsoft Office 2003 BASICS Pasewark & Pasewark 2 Objectives Create a new document. Name the parts of the opening screen. Know the five ways to view a document. Enter text. Move the insertion point in a document. Save a document.

Word – Lesson 1 Microsoft Office 2003 BASICS Pasewark & Pasewark 3 Objectives (cont.) Use Zoom to magnify and reduce a document. Change a document to Full Screen view. Preview a document. Change a document’s page orientation. Print a document. Locate and open an existing document.

Word – Lesson 1 Microsoft Office 2003 BASICS Pasewark & Pasewark 4 Terms Used in This Lesson Full Screen view Landscape orientation Portrait orientation Print Preview Word Word wrap Zoom view

Word – Lesson 1 Microsoft Office 2003 BASICS Pasewark & Pasewark 5 What Is Word? the word-processing application in the Microsoft Office 2003 suite used to enter and edit text. create and edit documents, such as letters and reports.

Word – Lesson 1 Microsoft Office 2003 BASICS Pasewark & Pasewark 6 Understanding the Opening View Screen ItemFunction Standard toolbar Contains buttons for tasks such as printing and opening documents. Formatting toolbar Contains buttons for changing the format of characters and paragraphs. RulerUsed to change indents, tabs, and margins. Insertion pointShows where text will appear when you begin keying. View buttonsChanges views. Status bar Shows the portion of the document is shown on the screen and the location of the insertion point. Also shows the status of Word features.

Word – Lesson 1 Microsoft Office 2003 BASICS Pasewark & Pasewark 7 Task Pane a separate window on the right-hand side of the document window contains commonly used commands for functions such as styles, formatting, and clip art.

Word – Lesson 1 Microsoft Office 2003 BASICS Pasewark & Pasewark 8 Identifying the Parts of the Opening Screen Standard Toolbar Formatting Toolbar Ruler Insertion Point View Buttons Status Bar Task Pane

Word – Lesson 1 Microsoft Office 2003 BASICS Pasewark & Pasewark 9 Five Ways to View a Document Normal view – simplified layout of the page so you can key, edit, and format text. Web Layout view – shows how a document looks when viewed as a Web page. Print Layout view – shows how a document looks when it is printed. Outline view – displays headings and text in outline form. Reading view – shows text on the screen in a form that is easy to read.

Word – Lesson 1 Microsoft Office 2003 BASICS Pasewark & Pasewark 10 Navigating Through a Document PRESSTO MOVE THE INSERTION POINT Right arrowRight one character Left arrowLeft one character Down arrowTo the next line Up arrowTo the previous line EndTo the end of the line HomeTo the beginning of a line Page DownTo the next page Page upTo the previous page

Word – Lesson 1 Microsoft Office 2003 BASICS Pasewark & Pasewark 11 Navigating Through a Document (cont.) PRESSTO MOVE THE INSERTION POINT Crtl+right arrowTo the next word Crtl+left arrowTo the previous word Ctrl+EndTo the end of the document Crtl+HomeTo the beginning of the document.

Word – Lesson 1 Microsoft Office 2003 BASICS Pasewark & Pasewark 12 Saving a File Save As – File, Save As. – Do when saving a file for the first time, saving a file using a different name, or saving a file to a new location. Save – After you have already saved a file, choose File, Save or the Save button on the Standard toolbar. – This will update the file, but does not open the Save As dialog box.

Word – Lesson 1 Microsoft Office 2003 BASICS Pasewark & Pasewark 13 Opening a Document File, Open: To open an existing document, or click the Open button on the Standard toolbar.

Word – Lesson 1 Microsoft Office 2003 BASICS Pasewark & Pasewark 14 Zoom View Zoom view – allows you to magnify and reduce the document on the screen. – View, Zoom. Allows you to change the percentage of magnification.

Word – Lesson 1 Microsoft Office 2003 BASICS Pasewark & Pasewark 15 Full Screen View Full Screen view – removes the toolbars, rulers, and scrollbars from the screen. View, Full Screen View.

Word – Lesson 1 Microsoft Office 2003 BASICS Pasewark & Pasewark 16 Print Preview Print Preview – allows you to view a document as it will appear when it is printed. File, Print Preview, or click the Print Preview button on the Standard toolbar.

Word – Lesson 1 Microsoft Office 2003 BASICS Pasewark & Pasewark 17 Page Orientation Portrait orientation – documents are longer than they are wide. Landscape orientation – documents are wider than they are long. To change the orientation of a document, File, Page Setup

Word – Lesson 1 Microsoft Office 2003 BASICS Pasewark & Pasewark 18 Page Orientation

Word – Lesson 1 Microsoft Office 2003 BASICS Pasewark & Pasewark 19 Printing a Document File, Print. The Print dialog box will appear. – You can also click the Print button on either the Standard or the Print Preview toolbars. **The Print dialog box will not appear.

Word – Lesson 1 Microsoft Office 2003 BASICS Pasewark & Pasewark 20 Print Dialog Box Printer Choice Number of Copies Range (What to print) Networked Printers HS218Lab

Word – Lesson 1 Microsoft Office 2003 BASICS Pasewark & Pasewark 21 Standard Toolbar New Document, Open, Print, Print Preview, Spell Check, Cut, Copy, Past, Undo, Redo, Show/Hide, Zoom

Word – Lesson 1 Microsoft Office 2003 BASICS Pasewark & Pasewark 22 Formatting Toolbar Style, Font, Font Size, Bold, Italic, Underline, Alignments, Number Bullets, Symbol Bullets, Highlight, Font Color

Word – Lesson 1 Microsoft Office 2003 BASICS Pasewark & Pasewark 23 Summary Word is a word-processing program used to create documents such as letters, memos, forms, reports, and even Web pages. The key elements of the opening screen are the Standard and Formatting toolbars, ruler, insertion point, view buttons, status bar, and task pane.

Word – Lesson 1 Microsoft Office 2003 BASICS Pasewark & Pasewark 24 Summary (cont.) You can view the document screen in Normal view, Web Layout view, Print Layout view, Outline view, and Reading Layout view. The insertion point can be placed anywhere within the document using the keyboard or mouse.

Word – Lesson 1 Microsoft Office 2003 BASICS Pasewark & Pasewark 25 Summary (cont.) The word wrap feature automatically wraps words around to the next line if they will not fit on the current line. The first time that you save a document, use Save As on the File menu. Locate and open existing documents through the Open dialog box.

Word – Lesson 1 Microsoft Office 2003 BASICS Pasewark & Pasewark 26 Summary (cont.) Zoom view allows you to magnify or reduce a document on the screen. Full Screen view removes the toolbars, rulers, and scroll bars from the screen. Use the Page Setup dialog box to change the page orientation.

Word – Lesson 1 Microsoft Office 2003 BASICS Pasewark & Pasewark 27 Summary (cont.) Print Preview allows you to view a document as it will appear when printed. Print a document by choosing Print from the File menu or by clicking the Print button on the Standard toolbar.