How does a community utilize ESRI’s ArcGIS Online functionality and incorporate into their existing GIS workflow? Adam Pooler, GISP – Senior GIS Analyst Troy Sova – GIS Analyst Stantec Consulting 2014 Ohio GIS Conference September , 2014 | Hyatt Regency Columbus| Columbus, Ohio

Agenda 1 ArcGIS Online Subscription Account Levels 2 Develop Community Specific Maps 3 Publish Content to Community Account 4 Incorporate into GIS Workflow 5 Questions / Comments

ArcGIS Online Subscription Account Levels ArcGIS Online can provide department wide access to GIS info. without purchasing Multiple ArcGIS Desktop Licenses. 1

User Types by Privileges Types of Users Three different types (No additional cost by type) Administrator – User privileges to maintain/modify organization’s ArcGIS Online Account and all users within the organization Publisher – User privileges to Add/Remove (publish) Content to online account, such as web maps, layers, services, etc. Viewer – User privileges given to only view organization posted data/maps. Usually the best choice for personnel not trained in GIS.

Subscription Account Levels Entitlement (No Extra Charge) Every ArcGIS Desktop License – 100 Credits each Administrative User Provided 12-Month Annual subscription Additional Named Users Specifically contact ESRI Regional Representative Varying Levels – Amount of Users Purchase 1,000 Service Credits at a time (Good for 2 years) In 2014 the first Five (5) Seats/Users – Level 1 Package Deal (each year) Cost = $2,500* (*Price may vary by region) 2,500 credits

Credit Usage and Groups Approx. Usage (Depends on file size, type, etc.) Map Tile Generation – 1 credit per 1,000 tiles generated Feature Service – 2.4 credits stored per 10 MB / month Tile/Data Storage credits stored per 1 GB / month Service credits are consumed when you use certain services in Esri's cloud. edits Groups Separate Group for each Department One Viewer login can be used for multiple computers – reducing the amount of users Only Data related to that Department

Stormwater DepartmentDevelopment/Planning

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Develop Community Specific Maps What kind of information does a Community’s GIS Program/Department want to disseminate throughout the organization or even out to general public? 2

Potential Maps Goals Define Audience How will user view/interact with GIS Data? Define Themes when creating Service Features Start with ArcGIS Desktop Themes Community Boundary Planning/Zoning Recreation/Natural Areas Trash and Snow Routes

Recreation/Natural Areas Service Feature Creation Steps ArcGIS Desktop Create General Layout by Setting Scale Dependencies Apply symbology Only include data for specific theme and do not include base map layers. Run Data through the Analyze Tool and Share as a Service Update according to “Errors” and “Warnings” Certain symbols are only stored on ArcGIS Online, the full suite of ArcGIS symbols is currently not available.

Analyze Map Tool (Two Options) –Goals Validates data Confirms symbology

Recreation Areas Pre Service Feature Validation Layout Recreation Areas Post Service Feature Validation Layout

File – Share As Choose method Choose Connection and Create Name

Choose Capabilities –Tiled vs. Feature Access Include Description Choose Sharing Method Click Publish Start-up ArcGIS online through Web Browser

Publish Content to Community Account 3

Configure Web Map Base Map First – Open “New Map” on ArcGIS Online Second – Choose a base map (standard is Topographic) Third – Non-standard base map layer (Landsat Imagery) Service Features Add Layer from “My Content” or from organization’s Content Add Layer from File – Stand alone shapefile not specific to one map theme

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Standard Base MapLoad Base Map by Searching for Layers on ArcGIS Online

Configure Web Map Layer Names / Notes / Labels Layer Names can be modified for better clarification. Add specific Notes or points of interest to the Web Map. Labels – Set in ArcMap Desktop do not come through into ArcGIS Online – Add Labels to the Web Map itself Use Navigation Tools Specific Bookmark/location for Users to find Search for address or driving directions

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Incorporate into GIS Workflow ArcGIS Online provides a powerful tool for turning silo GIS databases into cooperative interaction within multiple departments. 4

Advantages Easily Disseminated Display GIS data/maps through multiple departments. Logon to ArcGIS Online account anywhere with an internet web browser. (Google Chrome, Firefox preferred) The web maps can even be turned into a public access. Cost Reduces need for Costly ArcGIS Desktop Licenses or SDE/Enterprise Licenses GIS Experience not necessary Costly Training/Certifications

Future Uses Mobile The ArcGIS Online platform can then be used as a field collection process. Used within vehicle laptops or Tablets/GPS Receivers. ArcGIS Marketplace Free Applications by ESRI Field Collectors

Questions?