The USF SafetyFlorida Consultation Program 1 Florida Transportation Builder's Association (FTBA)

2 Thank you For this opportunity Florida Transportation Builder's Association (FTBA)

OSHA Consultation Presentation 4/22/2015 3

Our Goal Help businesses profit from workplace safety and eliminate workplace hazards that cause injury, illness or death Assist small businesses comply with OSHA standards Services are always confidential

Florida’s small businesses are suffering from high costs for workers’ compensation because of high rates of workplace injuries, illnesses, and fatalities. Why is there a need for our services? 5

The National Facts Every day, 12 workers die on the job in the U.S. Every year, more than 4.1 million workers suffer a serious job-related injury or illness. Source: Occupational Safety and Health Administration, 2012

Florida Workplace Injuries In 2009, 180,000 workplace injuries and illness were reported in Florida. Each week, 3,600 employees are injured or become ill in the Florida workplace. Source: U.S. Bureau of Labor Statistics 7

Florida Workplace Fatalities In 2009, workplace accidents killed 243 workers in Florida, of which 26 were the result of contact with electric current. This averages to more than one Florida worker dying every work day. Source: U.S. Bureau of Labor Statistics 8

Most Frequently Cited OSHA Standards in 2013 Fall Protection – Duty to Have Protection Hazard Communication Scaffolds – General Requirements Respiratory Protection Electrical Powered Industrial Trucks (Forklifts) Ladders Lockout-Tagout Electrical Machine Guarding

The Impact of Florida’s OSHA Inspection Citations Florida OSHA ViolationsFlorida OSHA Penalties Willful 19 $673,950 Repeat 177 $673,484 Serious4,157 $3,970,077 Unclassified 0 0 Other1,034 $185,681 Failure-to-Abate 16 $68,570 Total number of citations:5,403 $5,571,762 Source: OSHA Region IV 10

Why would a company want our services? We provide free and confidential workplace safety consultation to Florida’s Small Private Businesses. 11

Why would a company want our services? Confidentiality is the key: You can ask the questions that - you might otherwise not choose to ask OSHA enforcement. 12

On-Site Consultation Comprehensive consultation assistance provided by OSHA includes an appraisal of all aspects of the employer’s existing safety and health management system and a hazard survey of the worksite or your jobsite. In addition, the service offers assistance to employers in developing and implementing an effective safety and health management system. 13

What We Do Provide free on-site safety and health consultations upon request, Assist businesses with identifying hazardous work areas, and Offer guidance to help mitigate hazardous or potentially hazardous areas

On-Site Consultation No penalties or citations are issued for hazards identified by the consultant. The employer’s only obligation is to correct all identified serious hazards within the agreed-upon correction time frame and provide a written statement about the abatement. 15

The Benefits of Using Our Services The mission of USF SafetyFlorida is to provide free, confidential consultation that helps Florida’s small businesses be in compliance with OSHA standards and save money by eliminating workplace hazards that cause injury, illness, or death. 16

Who We Are Florida’s workplace safety and health consultation program for small businesses

CONSULTATION vs. OSHA ENFORCEMENT No Citations * No Penalties Reduction in OSHA penalties (*) All serious hazards identified must be corrected 18

Our Services Begin with the Employer’s Request 19 How do you schedule a consultation visit ?

The Employer Requests a Consultation Initial contact via USF SafetyFlorida website, phone, or in writing. 20

USF Website Request a Free Consultation 21

How to Request a Consultation Simply click on the first green tab – “Request a free Consultation” Visit on the top task bar. Fill out your company information profile.

The Employer Requests a Consultation Complete a consultation request online at How to Request a Consultation

There is box in the center of the Request form that asks “how can we help”. How to Request a Consultation

USF SafetyFlorida Prioritizes Requests on a “Worst to First” Basis Small, High-Hazard Employers 1.High incident rates 2.High-hazard SIC codes 3.Alternative high-hazard listing 4.Secondary SIC 5.Process hazardousness 6.Small, non-high hazard employers 7.Large employers

Employers are Contacted to: Verify that OSHA has no pending enforcement activities, Establish the scope of services, Ensure that employer is aware of the employer rights and responsibilities (abatement of serious hazards is required), Set up Opening Conference visit date and time. 26

What your Consultant Does: Opening conference Audit your required written safety programs Hazard assessment and hazard survey of your facility or your jobsite Follow-up visits Closing conference

What your Consultant Does: Assist with your written safety program Help with understanding the training and education requirements for management and employees - Hazard Communication Program - Lockout-Tagout - Fire Protection - Fall Protection - Ladder Safety - Crane Safety - Personal Protective Equipment (PPE) - Respiratory Protection Program - Injury & Illness RecordKeeping

What your Consultant Does: Hazard assessments for both Construction and General Industry 30

Your consultant will review your OSHA Injury and Illness RecordKeeping forms

Written Report Sent to company within 14 days of closing conference. 32

In your written report, you will receive an evaluation of all your required OSHA Programs – for example: 33 Written Safety Plan Status/ConditionRecommendation Personal Protective Equipment A hazard assessment was said to have been performed; however, a verification of the assessment was not certified in writing. A thorough hazard assessment of the workplace needs to be done periodically to determine which tasks require personal protective equipment (PPE) and the hazard assessment need to be verifiable through a written certification. Emergency Action Plan An emergency action plan has been recently developed, but was not well implemented. Your emergency action plan should be reviewed annually and updated as necessary; also an annual fire drill was recommended. Hazard Communication (HazCom) A written HazCom Program that meets the requirements of the Globally Harmonized System (GHS) has been developed; however, there was not list of chemicals and employee GHS training on the chemicals had not been done. A written HazCom program needs to consists of: making a list of all your chemicals, collecting Safety Data Sheets (SDS) for each (maintaining current copies in the office and in the Shop), proper labeling of all containers and the training of all employees about the chemicals they use as described in the new Globally Harmonized System of Classification of Chemicals (GHS). Lockout -Tagout (LoTo) Specific Energy Control procedures had been written; however, the electrical energy for the Baker band saw was only disconnected but not locked out during servicing Your Energy Control (Lockout – Tagout) procedures need to be inspected annually. The purpose for doing the periodic inspection is to correct any deviations or inadequacies identified and to do a review between the inspector and each authorized employee, of that employee's understanding of their responsibilities under the LoTo procedure being inspected. Powered Industrial Trucks (forklifts) Forklift initial training appears to have been done previously; but, performance evaluations had not been conducted in the past 3 years and the forklift is not inspected daily. A performance evaluation shall be conducted at least every 3 years to validate that each forklift operator is still competent to safely operate the forklift used in your facility. Also, performing daily inspections of your forklift is required. Hearing Conservation Noise monitoring had not been done to determine if there were any noise hazards and was referred to USF SafetyFlorida. Perform noise monitoring by USF SafetyFlorida and follow their requirements and recommendations. RecordKeeping The OSHA Injury and Illness logs were being done; however, they were not filled out correctly Record all injury and Illnesses information within seven days of receiving information of the incident on the OSHA 300 log - pursuant to 29 CFR (a)(2). Also, consider attending an OSHA RecordKeeping training to insure accuracy of all injuries recorded. Based on your industry and types of work activities performed, you are required to have certain OSHA specific written programs. Listed below are the written program requirements for your facility and appropriate recommendations based on the review performed at the time of survey. * = All written safety and health plans should be customized to be company specific.

Access an Online Safety Tool SafetyWriter is a computer software that we developed, that lets you to “click” together a customized safety plan as a Word document.

If hazards are identified during the visit, each will be fully described along with recommended actions for abatement – for example: Item Number01Hazard TypeSerious # of Instances1 Standard (d)(1)Correction Due Date10/15/2014 Description A representative monitoring program was not developed and implemented when information indicated that an employee's exposure may have equal or exceed an eight- hour time-weighted average of 85dBA, a ten-hour time-weighted average of 83.4dBA, or a twelve-hour time-weighted average of 82.1dBA. Condition Noise exposures above the "action level" of 85 dBA for an 8-hour, time weighted average may cause temporary hearing threshold shifts. This reduction in hearing can interfere with communication and may result in higher stress and accident rates. Chronic exposure to noise above the "action level" will produce permanent hearing loss in some percentage of the employees exposed. Recommended Action Monitor noise levels in the shop areas suspected of having noise exposures greater than the action level. Have noise monitoring performed in the shop and wherever a noise level greater than the permissible exposure limit of 90 dBA on an eight-hour time-weighted average basis is suspected. Monitoring shall be repeated whenever a change in production, process, equipment or controls increases noise exposures. Noise monitoring was referred to USF SafetyFlorida IH Department. Perform noise monitoring and then follow the requirements and recommendations made by USF SafetyFlorida. If implementing engineering and/or administrative controls will not lower the time weighted average noise level below 85 dBA, a Hearing Conservation Program is required. Noise monitoring will identify employees who must be placed in a hearing conservation program to prevent workplace-caused hearing loss. Picture Potential Effect: Noise exposures above the "action level" of 85 dBA for an 8-hour, time weighted average may cause temporary hearing threshold shifts. This reduction in hearing can interfere with communication and may result in higher stress and accident rates. Chronic exposure to noise above the "action level" will produce permanent hearing loss in some percentage of the employees exposed. LocationIn the Shop. Interim ProtectionHazard discussed with the Owner. Safety and Health Program Management (refer to Appendix C): 11 Implement feasible engineering controls 13 Implement all applicable OSHA mandated programs effectively 24 Conduct a review of in place OSHA mandated programs at least annually 29 Provide individuals with safety and health responsibilities with the necessary knowledge, skills, and timely information to perform their duties 32 Ensure that your policies promote the performance of safety and health responsibilities 38 Provide safety and health training to managers. Describe Corrective Action Taken and Action Taken to Prevent Recurrence Date CorrectedEmployer NameEmployer Signature 35

In your written report, your consultant will assess your injuries and relate them to the national average for your industry. Injury and Illness RatesTRCDART Latest national average for all industries during calendar year National average for your industry ( during calendar year 2012) ABC Company, Inc. during calendar year OTHER FINDINGS (IF APPLICABLE): Injury/Illness Rates: In addition to the hazard survey, we asked to review your establishment’s OSHA Form 300 “Log of Occupational Injuries and Illnesses” and the OSHA 300A, which contains a summary of your employee injuries & illnesses, for the past three calendar years. We spent some time discussing the importance of the recordkeeping and the correct procedures to follow in maintaining them correctly. Samples of the appropriate forms were reviewed at during the consultation visit. Remember, you are required to record any injury (worse than first aid) to any employee, including injuries or illnesses to a temporary worker who is under your direct supervision. Even if there were zero injuries or illnesses for the year, you must still record annual average number of employees (including temporary workers) covered by the OSHA 300 Log, and the total hours worked by all employees. Then you are still required to post the Form 300A Annual Summary no later than February 1 of the year following the year covered by the records and keep the posting in place until April 30. In addition, the OSHA 300 log and the 300A forms must be kept and maintained for 5 years. Incidence rates represent the number of injuries and illnesses incidents per 100 employees for a one-year period. There are a couple of incidence rates that OSHA uses, which is a statistical measurement to determine the effectiveness of a company’s safety and health program. Days Away, Restricted & Transferred incident rate (DART)----This rate is a computation of the number of injuries or illnesses that resulted in days away from work, restricted or transferred. injuries and illnesses that occurred, regardless of whether days were lost or not. The DART incidence is calculated using: (N/EH) x 200,000 which = number (incidence rate) per 100 employees per year. N the number of cases EH the total hours worked by all employees 200, the equivalent of 100 employees per year To give you a comparison of how your DART and TRC rates compare with others in the same industry as you and the national average, the following is provided. Table 2 Even though your 2013 injuries were all minor, continue to do thorough accident investigations looking for the root cause of each injury. Review your Job Hazard Analysis (JHA) for each operation where these injuries occurred. Then re-train people as to what was learned from the accident investigations and the JHAs. Management was informed of the importance of reviewing recordkeeping forms regularly and developing awareness and training programs to quickly and effectively address injuries and employ prevention techniques. OTHER FINDINGS (IF APPLICABLE) Injury/Illness Rates: In addition to the hazard survey, we asked to review your establishment’s OSHA Form 300 “Log of Occupational Injuries and Illnesses” and the OSHA 300A, which contains a summary of your employee injuries & illnesses, for the past three calendar years. We spent some time discussing the importance of the recordkeeping and the correct procedures to follow in maintaining them correctly. Samples of the appropriate forms were reviewed at during the consultation visit. Remember, you are required to record any injury (worse than first aid) to any employee, including injuries or illnesses to a temporary worker who is under your direct supervision. Even if there were zero injuries or illnesses for the year, you must still record annual average number of employees (including temporary workers) covered by the OSHA 300 Log, and the total hours worked by all employees. Then you are still required to post the Form 300A Annual Summary no later than February 1 of the year following the year covered by the records and keep the posting in place until April 30. In addition, the OSHA 300 log and the 300A forms must be kept and maintained for 5 years. Incidence rates represent the number of injuries and illnesses incidents per 100 employees for a one-year period. There are a couple of incidence rates that OSHA uses, which is a statistical measurement to determine the effectiveness of a company’s safety and health program. Days Away, Restricted & Transferred incident rate (DART)----This rate is a computation of the number of injuries or illnesses that resulted in days away from work, restricted or transferred. Total Recordable Case rate (TRC)----This rate is a computation of the total number of recordable

What Are the Outcomes of Using Our Services? Eliminate the hazards that cause injuries, illnesses, and fatalities. Reduce the cost of workers’ comp Awards 37

OSHA Poster Have you seen this poster at your place of work? The creation of OSHA, provided workers the right to a safe and healthful workplace.

Request Videos Online to Borrow for “free” Click here to borrow FREE videos. We have quite an extensive list of Safety Topics for you to choose from.

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USF OSHA Training Institute Education Center

What the USF OSHA Training Institute Education Center does? Provides Safety and Health program formal training to both private and public sector employers and employees. Assist OSHA in administering and monitoring the OSHA Outreach Training Program Develop and monitor OSHA Authorized Trainer Outreach Training Program Courses Develop and train OSHA Authorized Outreach Trainers in construction, general industry, disaster site workers, and the maritime industries

OTI Courses in Construction Industry, General Industry, Maritime Industry, and Disaster Site Over 40 courses offered - including: 10-Hour Construction and General Industries 30-Hour Construction and General Industries Lockout-Tagout OSHA Fall Hazard Awareness for the Construction Industry, etc.

OSHA Training courses Register for OSHA Training courses 44

Course Registration Process On-line –

Course Registration Process

USF OTI Education Center 47 USF OSHA Training Institute Education Center 2014 training course catalogue

USF OTI Education Center General Information USF OSHA Training Institute Education Center 2612 Cypress Ridge Blvd. Suite 101 Wesley Chapel, FL

USF SafetyFlorida: Why would a company want our services? To be in compliance with OSHA standards and save money by eliminating workplace hazards that cause injury, illness, or death. 49

On-Site magazine USF SafetyFlorida e-Letter 50

The USF SafetyFlorida Consultation Program Thank you! 51

52 Florida Transportation Builder's Association (FTBA)