CACFP Internet Claim Procedures Wisconsin Department of Public Instruction Child and Adult Care Food Program (CACFP) At Risk After School Sites Emergency Shelters

Preparation for the on-line claim Complete a paper copy of the claim (PI B) Claim support documentation should be in front of you ◦ Enrollment data ◦ Days of service ◦ ADA ◦ Meal counts

General Reminders 30 Minute Time limitations Exiting the Program ◦ Click on the “Logout” button at the top of the screen to exit from the entire program. ◦ If exiting prior to completing the claim, click "Continue“ at bottom of screen

Bookmark at this point, NOT at later pages Logging on to the Website

Internet Claim Manual & Webcasts Links to Webcast Page

Logging on to the Website 2 1

Select “Community Nutrition Program” Select “Claim Reimbursement” Select “At Risk” or “Emergency Shelter” Select “Enter-Modify Claim”

Submitting the Claim Enter all general information for ALL sites claiming that month Click ‘continue’

Submitting the Claim Step 1: Select the first site Step 2: Click “Edit/Delete”

Submitting the Claim Step 3: Enter all participation data for that site Enter ‘zeros’ in the fields that do not apply Step 4: Click ‘Save’

Submitting the Claim As data is entered and saved for each site, the status symbol will change from blank to filled. Repeat steps 1-4 from previous slides for each site claiming If a site is not claiming do not enter any information for that site Upon completion of all site information, click “Continue”

Submitting the Claim Fill in ALL information under ‘Claim Preparer Information’ Click ‘Submit’ Print this page and keep on file

Submitting the Claim Print this page and keep on file

Select “Community Nutrition Program” Select “Claim Reimbursement” Select “At Risk” or “Emergency Shelter” Select “Print-View Claim”

View or Print Claim Click “Search” Select “Claim Month” and “Year”

View or Print Claim Click ‘New Claim’

Modifying a Claim Not Processed Claim may be modified on-line until the time the claim is processed by DPI Processing of claims at DPI is typically Tuesday mornings

Modifying a Claim Not Processed Follow steps on page 3 of the claim manual to modify an on-line claim Select the unprocessed claim on the Participation Reimbursement Information – Parent Form Screen

Amending Processed Claims Processed claims CANNOT be modified on-line Submit an amended claim using the Print- View Claim button Fax to the Federal and State Grants Program: 608/ OR a scanned copy to:

Amending Processed Claims

Aids Banking Must be completed to receive payment by ACH Funds will be electronically deposited to the designated account Must be completed immediately after the contract is approved

Contacts Passwords or need assistance with online claim ◦ Primary contact: Jacque Jordee at ◦ Secondary Contact: Rick Fairchild at

The U.S Department of Agriculture prohibits discrimination against its customers, employees, and applicants for employment on the bases of race, color, national origin, age, disability, sex, gender identity, religion, reprisal, and where applicable, political beliefs, marital status, familial or parental status, sexual orientation, or all or part of an individual’s income is derived from any public assistance program, or protected genetic information in employment or in any program or activity conducted or funded by the Department. (Not all prohibited bases will apply to all programs and/or employment activities.) If you wish to file a Civil Rights program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, found online at or at any USDA office, or call (866) to request the form. You may also write a letter containing all of the information requested in the form. Send your completed complaint form or letter to us by mail at U.S. Department of Agriculture, Director, Office of Adjudication, 1400 Independence Avenue, S.W., Washington, D.C , by fax (202) or at Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) ; or (800) (Spanish). USDA is an equal opportunity provider and employer.