U3A New Technology 4 March 2013 Mike Hender 1

Download this information from: hender.net/u3a NB: 5MB

Questions Do I need or could I just use Texts, Facebook and Twitter? What's the best mail service to use? Should I use a browser or client based mail ? How can I reduce the clutter in my inbox? How do I reduce SPAM and Virus attacks? How do I find an old ? How do I set up accounts on computer, tablet, and phone and keep them in synch? How do I backup my mail? How do I send to a group? 3

Do I need or could I just use Texts, Facebook and Twitter? 4

Text or ? Text – any phone Just a phone number Instant/Push Photos taken on phone Character limit (140) Smartphone Need address ‘Less instant’ Any photo Any document Copies, Archive, Folders No character limit 5

Texts on iPhone 6

Facebook? 7

What's the best mail service to use? 8 e.g. e.g. e.g. e.g. e.g. e.g. e.g. e.g.

Me How I keep it simple hender.net Main account 9 You IMAPIMAP

How I keep it simple hender.net associates.com msn.com gmail.com Old business account Backup accounts Main account IMAPIMAP 10 me.com Apple account You

How I keep it simple hender.net Main account IMAPIMAP 11 You

Should I use ‘browser’ mail or a mail ‘client’? 12 “Hmmm, let me think,... what exactly are they?”

Browser or Client? 13 InternetInternet

Browser Based Hotmail – connected 14 ✓

Browser Based Gmail – connected 15 ✓

Browser Based Mail – not connected 16 ✗

Native Mail Clients – Microsoft MS Office Outlook 17

Native Mail Clients – Microsoft ‘Hotmail’ Outlook 18

Native Mail Clients – Microsoft Windows 8 Mail 19

Native Mail Clients – Apple MacBookIOS 6 20

Android (Nexus 7) 21

Mail clients don’t have to be online To read and write messages 22

How can I reduce the clutter in my inbox? 23

How can I reduce the clutter in my inbox? 24 Oh Dear !

1. Learn to love your SPAM/JUNK button! 25 It learns on the job!

2. Folders! Set up some folders Always empty your inbox But how do I remember my actions? 26

3. Move to Folder and Add to Tasks 27

How to reduce SPAM and Virus attacks? 28 Some are blindingly obvious!

29 Others not so obvious...

Security Actions Anti virus and Firewall ON Spam Filter (if appropriate) ON Be alert and use your common sense 30 ✓ ✓ ✓

How do I find an old ? 31

How do I find an old ? 32 “Where did I put that from Susan?”

How do I set up accounts on computer, tablet, and phone and keep them in synch? 33

You may be lucky! 34

Protocols POP3 – Incoming, deletes message from the server IMAP – Incoming, retains message on the server SMTP – Outgoing, most difficult to set up 35

Clients – the Beauty of IMAP Outlook Hotmail/ Outlook Windows 8 Mail IOS Mail Android Mail Mac Mail IMAP Server 36

Setting up on iPhone and iPad 37

How do I backup my mail? 38

Backing Up Mail 1.Use IMAP plus a CLIENT 2.Forward to another address 3.Back up your mail folders 4.Back up your PC 39

Backing Up Mail hender.net msn.com gmail.com Backup accounts Main account IMAPIMAP 40

How do I send to a group? Examples: Family, U3A, Close friends... Use Facebook or Google+ Keep a Word file of addresses and then copy and paste into the ‘To:’ field Build a ‘Distribution Group’ in your mail system 41

Demonstration HDMI Wi-Fi 42