WELCOME TO MCRC’S: HP Job Responsibilities

AGENDA 1. Responsibilities  General Assembly  House Council  Event Planning  Committees  Communication and Role as a Leader  Miscellaneous Tasks 2. Relevant Information 3. Homework 4. Activity

General Assembly -Review  Location: Ban Righ Fireside Room  Date and Time: TBA Note:  Attendance is mandatory  A proxy must be found in the case of absence  Notify the speaker and myself at least 24 hours in advance  You represent your House and your House Council at this meeting

House Council Essentials Duties:  Chair your building’s House Council which consists of your floor reps, your RFs and your FYEA (First Year Event Assistants)  Prepare an agenda and print a copy for each council member  Begin the meeting by approving the agenda  Set a meeting bi-weekly at a consistent day and time  Make it a “public event” on extranet  Ensure the RF records and sends out the meeting minutes to all house council members, including me

House Council Cont’d Guidelines:  Public meeting –residents and dons are free to participate  Stay impartial –meaning, you cannot vote, unless you are the tie-breaker  Establish a good balance in the level of formality (Robert’s Rules) and a casual atmosphere  Everyone has equal speaking rights  Quorum is 50% + 1  $1/person budget for food at meetings (optional)

Event Planning Responsibilities:  Hold 3 different events per term  Budget house allocation wisely –allotted $7/ person  Ensure events are consistent with community standards and very open –fun and comfortable  Complete relevant forms  Ensure appropriate ratio of staff present (1 staff for every 15 students)

Ideas for Events:  *Events involving food and prizes*  Sports  Holiday -themed events  Continue traditions (i.e. Leonard Bowl, poker for Gordbrock)  Events with inter-floor competitions  Inter-residences events

Assistance with Events  House council (FYEA, Floor Reps)  Get dons to get involved –more successful events!  RFs are required to be there for set-up and for the duration of the event, not for planning Note:  Supervise while being an effective leader  No authority to boss RFs  Do not order your house council –include, collaborate, respect, and motivate in decision-making  Keep them informed of occurrences from various meetings (inter- house, GA)

Committees  Every HP is to join at least ONE committee:  Chief Returning Officer (CRO)  Deputy Returning Officer (DRO)  Constitutional Affairs and Ethics Committee (CAEC)  Finance and Audit Committee (FAC)  Judicial Advisory Committee and Boards  Facilitator Hiring Committee  Fine Revenue Allocation Committee (FRAC)

Roles of the Committees  Assist MCRC function within its regulations and bylaws  Assist with decisions for MCRC  Distributes work and generates ideas

Communication Communication Lines:  Communication with Res Life RLC (Note: House Team Meetings are Mandatory)  Communication with Dons  Communication House Council (FYEA, Floor reps)  Communications with other HP’s  Communication with Exec  Communication with me

Communication with Me  Maintain frequent communications with me Cell phone:  Mandatory bi-weekly meetings -Group or one-on- one?

Miscellaneous Tasks Other Responsibilities:  Promoting Dodgeball and Inter-house events  Selling tickets for campus-wide events (i.e. Montreal trip)  Selling tickets for your events  Posters  House Clothing  Elections, if not completed online  Online 360 Feedback  Mentor your FYEA and council

Relevant Information Taking Days-Off:  Every staff has 10 “overnights” per term  me in advance  Maintain a record  Inform your house council and RLC Note:  Ensure staff in your building report their days to you, along with the RLC and House Council  Maintain this record and keep me posted

 May leave 3 days before Last day of exams  International Students come speak to me  Exceptions to days-off:  Thanksgiving (Saturday - Monday)  Reading Week  Easter Weekend  Christmas Relevant Information

Penalties:  Misconduct or Failing to Oblige to Bylaws will result in the following:  Level 1 Offence: A written warning and possible reduction in days-off  Level 2 Offence: Probation  Level 3 Offence: Job termination Relevant Information

 First Year Event Assistant (FYEA)  Key resource –provide them with opportunities  Can assist with bookings and promotions of events, purchasing of equipment/ materials  You should handle the financing and budgets  Info to come in next few weeks  Involvement in Hiring?

Homework Tasks to Complete for Monday, August 29:  Memorize staff extranet login information  Change signature  Record voic me when completed! Name Position Main Campus Residents’ Council Phone: xxxx