District District Administration District District Administration 1 Yap Boon Liang ACS/ALS Administration Manager designate HP:

Outline 2 1.District Directory and Mailing List 2.District and Division Calendar 3.Report for District Council Meetings

District Directory and Mailing List 3

District Directory 4 1.Accurate and Reliable information - Error Free 2.Timely delivery 3.Resource E-Directory

District Directory Status: Division Council List A Done B D E G L Nil S Not Complete T U Nil V Done Z Division Total Clubs Outstanding Club A2015 B1912 D205 E 12 G2012 L2212 S2012 T102 U205 V185 Z205 Total20597 CUT OFF Date 28 JUNE 2015 Sunday

1. District Directory i) Deadlines– Submission by various groups - Special appointment /others by 30 June 15 - All Divisions by 2 July 15 - Area Directors/Admin Mgr to collate from clubs by 28 June To printer by 15 July Approval of draft 18 July 2015 Target – 27 th July 2015

1. District Directory Add Add Club Meeting Days Sorted by Clubs in Alphabetical Order Sorted by Clubs in Alphabetical Order Sorted by Weeks 7

1.District Mailing List  SOLELY for the purpose of sending District Notices to the relevant members. - Notices of District Exco & Council meetings, and meeting minutes - Other notices at the DD’s discretion.  (PDPA) 8

District and Division Calendar 9

2. District Calendar June st District Exco Meeting (DEC) / District Leaders Training August 2015Club Officers 1 st Make-up Training September 2015District Workshop 22 – 24 Oct nd DEC / 1 st DCM Meeting Semi-Annual Conference, Nanyang Technological University, Singapore November 2015District Leaders Training February 2016Club Officers 2 nd Make-up Training March-April 2015District Workshop 21 – 22 May rd DEC / 2 nd DCM Meeting Annual Conference, Singapore

2. Division Calendar 11 Send me the Division and Area Events (Contests, workshops etc) Will update the District Web Calendar

Report for District Council Meetings 12

3. Report for District Council Meeting 13 District Director’s report Program Quality Director’s report Club Growth Director’s report IPDG’s report (for semi Annual Conference only) Finance Manager’s and Audit Committee’s Report Public Relation Manager’s Report Individual Division Governor’s Report Conference Committees’ Report

3. Report for District Council Meeting 14 Submit at least 3 weeks before the conferences Semi-Annual Conference – 23 Oct 2015 o Submission by 02 Oct 2015 Annual Conference – 21 May 2016 o Submission by 30 April 2016

Summary 15 1.District Directory and Mailing List 2.District and Division Calendar 3.Report for District Council Meetings

Thank you. 16

1. District Directory iii) Division Directors/ Division Admin Manager To collate submission from Area Directors - Follow the format as :(( see examples next page) - Final submission by 28 June 15

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1. District Directory iv) Area Directors - Club President and Club Admin Manager - Update EXCO list (on the format given) - To be submitted to ADs by 28 June 15

Sample 20

1. District Directory v) Instruction - Toastmasters Title – You may include the title after the name, but please ensure that it will not exceed single line. For consistency: Please include “,” (comma) after the name, and use “/” in between the titles. e.g. Dennis Kwan, ACB/ALB IMPORTANT: Please complete the data as illustrated under the sample template. The font used is ARIAL. Size of font: 9. Please do not change them as it would affect the overall presentation.

22 v) Instruction Please restrict entries to 1 line only. If there are 2 VPEs for example, just enter data of one VPE - the one selected in your on-line submission to TIHQ. The District reserves the right to make the necessary modifications / alterations to ensure the quality of the Directory is not compromised. We have to get he District Directory ready by 27th July Deadline for the Submission of the above details is 28 th June 2015 Please note the above is for Dist 80 Directory only. You have to submit to TIHQ your club officers list before 30 th June 2015, 5pm Pacific Time. This would also help your club to gain ½ DCP point. Do let me know if you have any questions. Many thanks for your kind cooperation ! 1. District Directory

23 v) Instruction Please note the above is for Dist 80 Directory only. You have to submit to TIHQ your club officers list before 30 th June 2015, 5pm Pacific Time. This would also help your club to gain ½ DCP point. Do let me know if you have any questions. Many thanks for your kind cooperation ! 1. District Directory

3. District Executive Meeting i) 2 nd DEC (21 Oct 2015) - Division Report, SDOs report ii) 3 rd DEC – (2016 Annual Conference ) - Division Report, SDOs report