Getting the Data Right! Presenter: Andrew (Andy) C. Binns, Ed.D. (561)

How does the FEFP work…  Public school funding, including charter schools, is based on individual student enrollments AND reporting the students in eligible courses to the FDOE in the FEFP Survey counts.  There are 2 Survey “counts” conducted during the year:  October 14 – 18, 2013  February 10 – 14, 2014  Base funding for SY 2014:$3,  Typical student approximately:$5,759 (Base + Categoricals + CSR allocation) * Martin County – DCD =  ESE students add approximately additional $1,000 (Matrix 251)  2013/14 Charter School Revenue Estimating worksheet:

Which students count for FTE…  The charter school receives a maximum of.5000 FTE per student funding for each FEFP Survey (1.0 for the SY)  To be eligible for funding, the student must:  Be in Membership (enrolled) at least one day during FTE Survey week. (pay special attention to FTE week enrollments)  Be in Attendance at least one day during FTE Survey week OR one of the six school days prior to FTE week  Attendance is based on daily attendance, NOT per period attendance – if the student is present for any instruction, in at least one period during the 11-day attendance window, the student is eligible for funding  Students are funded in FEFP by the length of the course (this is driven by the school’s Bell Schedule!)  Class Size Averages are calculated during the October FTE Survey count.

The Master Schedule…  Funding per survey is based on the minutes per week in a course : .5000 funding for 1500 minutes/wk grades 4 – 12 (900 hours (5 hours daily) in the 180-day school year). .5000 funding for 1200 minutes/wk grades PK (ESE) & Kg – 03 (720 hours (4 hours daily) in the 180-day school year).  Summer school (beyond 180-day school year) is funded through Supplemental Academic Instruction (SAI) funds.  Course minutes are based on the Bell Schedule (BS)  Day is divided into periods – with beginning/ending times PrdBeginEndMinute (per day) …  Should be uniform length (i.e. 30, 50 minutes) – minimum of 300 instructional minutes per day + lunch time  Courses are reported from beginning period to ending period (i.e = 150 min/wk, 0103 = 450 min/wk or 90 min/day)  Passing time – if a bell rings to end classes, then passing time must be reflected (i.e – 0850, 0855 – 0945) in BS

The Master Schedule…  To develop the Master Schedule:  Develop a Bell Schedule to reflect instructional minutes  Define instructional space (classrooms)  Define instructional personnel (teachers) – must be certified  Identify courses to be offered (see Florida Course Code Directory CCD):  Determine length of daily instruction for each subject  Reading – 90 minutes per day, additional 30 – 60 if remediation required  PE (elementary) – 150 minutes per week  Work with Sponsor district if district report card is used  Build Course/Sections  Each teacher MUST have a course/section for every subject, for each group of students they teach  Make sure individual teacher’s periods do not overlap!  Make sure each teacher’s room is correct (Class Size)  Populate the courses with students.

Checking FTE for Accuracy…  Each district runs a program to calculate FTE for each student at each school center  Produce the report for you school center  Well in advance of FTE week!  Make corrections, get new report to verify corrections in district’s SIS were applied  Make sure EVERY student is on the report (a student is approximately $2,880 per semester!) - match students with enrollment roster and headcount!  Check each student’s total funded FTE (it should be.5000 if the student receives 300 minute/day of instruction)  Verify that required courses reflect correct minutes per week – Reading, PE

Checking FTE for Accuracy… (cont.)  Verify that ESE students are funded in correct program:  MUST have a current IEP/EP  MUST provide services outlined on IEP – should be reflected in schedule if possible (i.e. speech therapy)  Matrix of Services: (levels 251 – 255)  Must maintain a current Matrix for each ESE student  Level on Matrix is used to fund supplemental ESE needs in charter schools  The higher the Matrix level: the greater the funding, the more ESE services required by the student!  FEFP Funding category:  ESE PK – 3 rd = 111  ESE 4 th – 8 th = 112  ESE 9 th – 12 th = 113  ESE 254, ESE 255 – (these are very involved students, these will most likely be limited to special education only charters)

Checking FTE for Accuracy… (cont.)  Verify that ELL (ESOL) students are funded in correct program:  Courses funded in FEFP Program 130 are:  Reading, Language Arts, Math, Science, SS, and computer courses  Student must have a current LEP plan  If the student is both ESE & ELL, the student will be funded in the ESE programs (111,112, 113, 254, or 255)  Transportation:  If charter school is providing transportation – $394 for 13/14  Maintain an ridership attendance roster for the 11 day attendance window  MUST be signed/dated (at end of Survey week) by BUS DRIVER  If the student is utilizing public transportation AND the school purchased a bus pass, the student should complete a self-report, ridership verification form  Must show days public transportation was utilized  Must be signed by student and school administrator

Class Size…  Class Size calculations are based on the October FTE Survey count (Survey 2) – based on courses offered on Friday  Charter schools are only required to meet school wide averages in the following grade categories, which cannot exceed:  Grades PK – 03:18:1  Grades 04 – 08:22:1  Grades 09 – 12: 25:1  Course included in CS calculation  Core Academic – Reading, Language Arts, Eng, Writing, Math, Sciences, Social Studies  High School – Core courses required for graduation (i.e. include Biology 1, not Biology 2)  Courses earning college credit and foreign language NOT included in calculation

Class Size… (how the calculation works)  The FDOE creates a facility/period/room from the CS courses reported in Survey 2 (October). (i.e FAC 123, Pd 01, Rm. A-101)  The total of these become the DENOMINATOR (units)  If a Class Size core course occurs in the facility/period/room, the FDOE sums the students.  If there is more than one course in the facility/period/room, AND one of the courses is a Class Size core course, then ALL the courses are considered Class Size core.  If multiple grade levels in class, the greatest grade level frequency becomes the grade category  The total sum of the students in the facility/period/room becomes the NUMERATOR  The FDOE divides the students in courses/units = CS Average for each grade category

Final Points to Consider…  Your school’s entire funding is based upon the students reported in the October & February FTE Survey counts  A student is worth on average $5,760 per year  If the school does not report the students correctly, funding will be impacted - It is the responsibility of the charter school to report their data correctly, not that of the district!  Give your data processor time to get the student schedules input accurately into the sponsor district’s SIS  Work with your sponsor district’s staff, follow the directions provided to their regular schools, ask for assistance.  Make sure your Staff data is uploaded into your sponsor district’s reporting system – each district has their own way to record this information

Questions/Comments… Andrew (Andy) C. Binns, Ed.D. (561)