Doing Business with the VA through the Federal Supply Schedule (FSS) Jay McClain VA National Acquisition Center.

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Presentation transcript:

Doing Business with the VA through the Federal Supply Schedule (FSS) Jay McClain VA National Acquisition Center

Introduction to the FSS Program

A ‘Schedule’ is a category of contracts awarded to multiple companies supplying comparable commercial supplies and services. Examples:65 I B Pharmaceuticals and Drugs 65 II A Medical Equipment and Supplies 65 II C Dental Equipment and Supplies 65 II F Patient Mobility Devices (including wheelchairs, scooters, walkers, etc.)

Introduction to the FSS Program Examples (cont.):65 V AX-ray Equipment and Supplies 65 VII InVitro Diagnostics, Reagents, Test Kits and Test Sets 66 IIIClinical Analyzers, Laboratory Cost-Per-Test

Introduction to the FSS Program Type Multiple Award Contract Indefinite Delivery, Indefinite Quantity (IDIQ) Firm Fixed-Price Contract with Economic Price Adjustment Open and Continuous Solicitation Cycle They are multi-year (5 years base), with option to extend for up to an additional 5 years Scope National and World-Wide Coverage contracts awarded to responsible manufacturers, distributors or dealers.

GSA (All other commodity/service groups) NAC (Medical related Supplies/services) Federal Supply Schedule Program Authority – GSA delegated to Veterans Affairs National Acquisition Center the responsibility for the Federal Supply Schedule program for medical care related supplies, equipment, pharmaceuticals and services.

Introduction to the FSS Program: Vendor Benefits Streamlined contract vehicle for selling to the entire Federal Government. Customers can view product offerings electronically via VA Contract Catalog Search Tool on Internet. New supplies/services may continually be introduced to the system. Ordering activities place orders directly with vendors.

Introduction to the FSS Program: Facility Benefits Ordering activities are not required to synopsize/advertise. Prices have already been determined fair and reasonable. All ordering activities, large or small, even those in remote locations, are provided with the same services, convenience, and pricing. Shorter lead-times, lower administrative costs. Enables the customer to focus on the quality of the product or service acquired and not the process to acquire it.

Introduction to the FSS Program: Solicitation A solicitation is a document that contains terms and conditions that apply to the procurement as well as identifications of products and services solicited and the time of performance of any ensuing contract. A solicitation becomes an offer when a contractor completes, signs and submits it.

Solicitation Package Contents  Cover Page Notices  Standard Form 1449 – Solicitation/Contract/Order for Commercial Items  Schedule of Items (SIN)  Clauses  Commercial Sales Practices  Small Business Subcontracting Plan  Other Related Attachments

How to complete the Solicitation Package Clauses  Not vendor choice, all relevant  Encourage to read all  Complete necessary sections (use Handy Index) Commercial Sales Practices (CSP)  Disclosure of commercial sales practices ►Commercial Customer Identification ►Discounts ►Volume requirements ►FOB Terms ►Additional Concessions  Submission of proposal to Government

How to complete the Solicitation Package Assigned/Reviewed/Clarifications, etc. If not completely correct, the Contracting Officer will work with the vendor to provide an opportunity to submit additional information to update minor deficiencies/clarifications.

How to complete the Solicitation Package Documentation and Justification  Justifying your offer ►Provide complete rationale, when Gov’t is not offered equal to or better than your best commercial customer pricing ►Provide copies of commercial agreements, when relevant ►Contracting Officer will request additional information as needed to support the data

Award Decision Determining factors:  Is it in the best interest of Government?  Did we achieve a fair and reasonable price?  Is Offeror responsive and responsible.  Did Offeror complete all certifications and regulatory requirements in their entirety?  Is past performance history satisfactory?  Are they financially capable? If yes to all --- contract is awardable. Any award over $500,000 – In house review

Useful Web Links VA National Acquisition Center (medical products/services) Federal Web Portal for Veterans in Business GSA Schedules (non-medical products/services)