safefood Food Safety Promotion Board Mr. Ray Dolan Director Planning of Corporate Operations

British-Irish Agreement Act 1999 (Belfast/Good Friday Agreement) Main North/South Provisions North/South Ministerial Council [NSMC ] 12 Sectors/Areas Plus Tourism Ireland 6 Bodies 6 Areas of Co-operation

British-Irish Agreement Act 1999 (Belfast/Good Friday Agreement) Six Bodies:- Food Safety Promotion Board Special EU Programmes Body InterTradeIreland Foyle, Carlingford and Irish Lights Waterways Ireland Language - Irish/Ulster-Scots Foras na Gaeilge Tha Boord o Ulster-Scotch Tourism Ireland

Our functions….. Promotion of food safety Research into food safety Communication of food alerts Surveillance of foodborne diseases Promotion of scientific co- operation and laboratory linkages Specialised laboratory testing Independent scientific assessment

A Checklist for Best Practice Corporate Governance for State Bodies  Statutory Accountability  Accountability for Public Money  Communications with Sponsor Department (s)  Annual Reporting  Internal Audit  External Audit

Statutory Accountability  Prepare Annual Corporate Plan for NSMC approval  Submit Activity Report each year to NSMC  Copy of Activity Report to be laid before NI Assembly and Oireachtas  Provide such other reports as required  A member of the Body or its staff to appear before or otherwise co-operate with NI Assembly /Oireachtas Committee’s

Corporate Operations

Accountability for Public Money Receive Grants 30% NI 70% ROI  Financial Memorandum  Body may make grants available with NSMC approval  Keep proper accounts and financial records and prepare statement of accounts in such form as directed by Sponsor Departments EG. Quarterly Accountability Summaries  Body will submit financial statements to NSMC and C&AG’s North and South  These statements will be laid before the NI Assembly and Oireachtas together with any C&AG Report  The Body will permit offices of the C&AG’s access to records to carry out functions of Value For Money (VFM)

Communications with Sponsor Departments  Quarterly Meetings  3 Year Corporate Plan  Annual Business Plan  Annual Report  PQ’s  Monthly Financial Report and Drawdown

Annual Reporting  Annual Review of previous years Business Plan  Annual Report and Financial Statements  Equality Report (to Equality Commission)

Internal Audit  6 members with 3 external (2 north and 1 south)  Meets 3 times each year  External firm of accountants contracted to carry out internal audit and report to the committee

External Audit  C&AG (South) takes the lead  NIAO role in final sign off  C&AG Management Letter (both input)  Attend Internal Audit Committe

Issues for safefood  Advisory Board  Executive Responsibilities  Accounting Officer Role  External Control  Equality Legislation  Compliance with Legislation  Budgetary Cycle, FOI, Data Protection

Thank You