Leadership Transition Campus Activities and Leadership

Quick Reflection New officers: New officers: What are you most worried about when it comes to running the organization? What do you think you need to know?What are you most worried about when it comes to running the organization? What do you think you need to know? Retiring officers: Retiring officers: What are all the things you wish someone had told you before you started?What are all the things you wish someone had told you before you started? Schedule time to actually have this conversation with each other!!

Plan a Retreat or Social Gathering Make sure to have an informal introductory setting for new members to ask questions or get to know outgoing leaders Make sure to have an informal introductory setting for new members to ask questions or get to know outgoing leaders Make sure to talk about responsibilities, expectation, and answer any of their questions Make sure to talk about responsibilities, expectation, and answer any of their questions This can be a short meeting or a full day retreat depending on the needs of your organization and the new leadership This can be a short meeting or a full day retreat depending on the needs of your organization and the new leadership

Current Leadership Responsibilities Give the following to new executive members in either a binder or show them where to find the info in CollegiateLink Give the following to new executive members in either a binder or show them where to find the info in CollegiateLink ConstitutionConstitution Copy of Advisor FormCopy of Advisor Form Copy of Budget request and allocationCopy of Budget request and allocation Copy of InventoryCopy of Inventory Copy of previous advertisements, event planning documents, and important paperworkCopy of previous advertisements, event planning documents, and important paperwork Outline on how to schedule events and spacesOutline on how to schedule events and spaces Procedure for requesting fundsProcedure for requesting funds List of important contactsList of important contacts

CollegiateLink Updates Make sure your new leaders are familiar with how to use CollegiateLink; then: Make sure your new leaders are familiar with how to use CollegiateLink; then: Update the organization’s rosterUpdate the organization’s roster Update the officersUpdate the officers Confirm that all important documents have been uploaded for easy referenceConfirm that all important documents have been uploaded for easy reference Update website links, descriptions, and other important infoUpdate website links, descriptions, and other important info

Further Responsibilities Current executive members should: Current executive members should: Provide a timeline of how previous events were created.Provide a timeline of how previous events were created. Provide old ideas that were not used but could be useful for future years.Provide old ideas that were not used but could be useful for future years. Give personal stories on what works, and possible obstacles that could be faced.Give personal stories on what works, and possible obstacles that could be faced.

Job Descriptions Make sure to outline not only the specific positions, but also the responsibilities associated with that job. Make sure to outline not only the specific positions, but also the responsibilities associated with that job. Provide clear examples of past duties, and experiences for each position. Provide clear examples of past duties, and experiences for each position. Provide this info well in advance of elections so that folks understand what will be required/expected Provide this info well in advance of elections so that folks understand what will be required/expected

Recruitment Start Early!!!!! Start Early!!!!! Make sure to have executive leadership in multiple years. Make sure to have executive leadership in multiple years. Recruit first year students as early as possible. Recruit first year students as early as possible. Have a welcome event, or social gathering to create a positive atmosphere for the club, and encourage members to further their participation. Have a welcome event, or social gathering to create a positive atmosphere for the club, and encourage members to further their participation. Stay Positive! Stay Positive! Make sure to network to find out who would be best for the job, and who is willing to put in the effort. Make sure to network to find out who would be best for the job, and who is willing to put in the effort. Promote previous executive members to higher positions. Promote previous executive members to higher positions. Hold your elections at the end of the fall term or during J-Term so that new leaders can shadow the outgoing ones during the spring Hold your elections at the end of the fall term or during J-Term so that new leaders can shadow the outgoing ones during the spring

Shadowing If you don’t have the ability to overlap your leaders during the spring, then Spend time before the transition having new executive members shadow current leaders Spend time before the transition having new executive members shadow current leaders Spend time explaining the expectations Spend time explaining the expectations Provide hands on experience for what the individual will have to do in the future Provide hands on experience for what the individual will have to do in the future

Constant Contact with CCAL Make sure that future leaders begin a relationship with members of the Campus Activities team Make sure that future leaders begin a relationship with members of the Campus Activities team Schedule a meeting for new and outgoing leaders with JJ Boggs Schedule a meeting for new and outgoing leaders with JJ Boggs Have them become familiar with how the office functions and the best times to come in Have them become familiar with how the office functions and the best times to come in

Responsibilities of New Leaders Help with the transition process by being proactive. Help with the transition process by being proactive. Take the initiative to obtain the clubs history, and procedures before older members graduate. Take the initiative to obtain the clubs history, and procedures before older members graduate. Create a folder, or organization system that can store the important history of the club. Create a folder, or organization system that can store the important history of the club. Make sure to have an updated list of members, and contact information. Make sure to have an updated list of members, and contact information. Learn about the important contact people in CCAL, and for specific events relevant to the club. Learn about the important contact people in CCAL, and for specific events relevant to the club. Update website and CollegiateLink information. Update website and CollegiateLink information.

Quick Tips Develop a mentoring program Develop a mentoring program Develop leadership notebooks or use CollegiateLink to store and track valuable resources and planning documents Develop leadership notebooks or use CollegiateLink to store and track valuable resources and planning documents Maintain contact with previous leadership members; they can provide insight into obstacles and ideas for future Maintain contact with previous leadership members; they can provide insight into obstacles and ideas for future Involve your advisor in the transition; he or she can be instrumental (especially for continuity and consistency) Involve your advisor in the transition; he or she can be instrumental (especially for continuity and consistency)

Contact Information For further ideas and assistance, please contact JJ Boggs at or Tammy Maye at For further ideas and assistance, please contact JJ Boggs at or Tammy Maye at