1 Microsoft Office Word 2007 Session 4 – Desktop Publishing

2 How Can You Make Documents Easy to Read? Headlines Headlines Graphics Graphics Columns Columns Tables Tables Pictures Pictures Picture captions Picture captions Fonts Fonts Font colors Font colors Font styles Font styles Borders Borders Hyperlinks Hyperlinks Section headings Section headings Desktop Publishing

3 How Can You Make Documents Easy to Read? Headlines Headlines Graphics Graphics Columns Columns Tables Tables Pictures Pictures Picture captions Picture captions Fonts Fonts Font colors Font colors Font styles Font styles Borders Borders Hyperlinks Hyperlinks Section headings Section headings Desktop Publishing

4 Produces high-quality printed material. Produces high-quality printed material. Used on desktop computers Used on desktop computers Desktop Publishing programs: Desktop Publishing programs: –Microsoft Word –Microsoft Publish –Quark Express I like the Microsoft products best!

6 What’s the Easiest Way to Create a Headline? WordArt

7 WordArt Easy eye-catching text Easy eye-catching text Can use as is -- or modify Can use as is -- or modify How to Insert WordArt: How to Insert WordArt: –Click Insert > WordArt

8 Customizing WordArt Change text or style Change text or style Click WordArt Tools > Edit Text Click WordArt Tools > Edit Text Change design choice Change design choice Click design in WordArt Styles area Click design in WordArt Styles area Change shape Change shape Click WordArt Shape button Click WordArt Shape button Change color Change color Click Shape Fill button Click Shape Fill button

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11 Columns

12 Experiment Read the next two slides Read the next two slides Try to read them as quickly as possible Try to read them as quickly as possible

13 Paragraph A Computer security is big business, as evidenced by some 13,000 to 14,000 information-technology practitioners, product makers, analysts and investors gathered for the RSA Conference, the security industry's most important annual get together. That's a far cry from the first RSA Conference 14 years ago, which brought together a few dozen cryptographers, and better than last year's assemblage of just over 10,000 attendees. — From The Wall Street Journal, Feb. 2005

14 Paragraph B The computer security market was worth $27.2 billion in 2004, up 19% from $22.8 billion in 2003, according to research firm IDC. It's expected to grow at a similar clip to reach $52.2 billion by The number of companies at the RSA Conference reflected the growth, too. The showroom's 275 company booths were sold out, with another 60 companies were wait listed. A year ago, 250 companies had booths. — From The Wall Street Journal, Feb. 2005

15 Questions: Which paragraph was printed in larger type? Which paragraph was printed in larger type? Which had more words? Which had more words? Which was easier to read? Which was easier to read?

16 Columns Document can be divided into sections Document can be divided into sections Each Section - different number of columns Each Section - different number of columns Easy Method: Easy Method: –Select text –Leave some text unselected at top & bottom –Click Insert > Columns –Choose 2 columns

18 Graphics for Documents: WordArt WordArt ClipArt ClipArt Pictures Pictures Drawings Drawings Callouts Callouts Don’t forget me!

19 ClipArt Easily available Easily available No copyrights involved No copyrights involved Method: Method: –Click Insert > ClipArt

20 Graphics Features Text can wrap around it Text can wrap around it Can be anchored to certain text Can be anchored to certain text One color can be transparent One color can be transparent Picture toolbar Picture toolbar A “canvas” can keep them together A “canvas” can keep them together

22 Text Wrapping Inline Inline –Default, simple –Acts like giant text character Floating Floating –Image can be easily moved –Text can wrap around graphic –“Square”, “Top & Bottom”, “In Front”

23 Text wrapping is my favorite part of Word!

25 Symbols! Can insert hundreds of symbols Can insert hundreds of symbols And international characters And international characters Method: Method: –Click Insert > Symbol –Choose font, symbol, click Insert –Or choose Special Characters tab

Dropped Caps Click Insert | Drop Cap Click Insert | Drop Cap From

29 Borders Can go around: Can go around: –Table cells –Paragraphs –Whole pages –Text boxes Method: Method: –Click Home > Borders button AB CD This is a Text Box

31 Extra Pictures & Captions Pictures & Captions Page Headers & Footers Page Headers & Footers Section Headings Section Headings Tables of Contents Tables of Contents Indexes Indexes Callouts Callouts I SAID, DON’T FORGET ME !!

33 Review What’s a quick way to make headlines? What’s a quick way to make headlines? Why use 2 columns? Why use 2 columns? Why use clip art? Why use clip art? How do you make text flow around an image? How do you make text flow around an image?