Created by Cola Benefits Office1 USC Leave Policies Presented by Dora Woodrow Benefits Manager School of Medicine

2 Qualifications for Paid Leave Employee must be in a qualified benefits eligible position Research grant employees must be eligible for earned leave in accordance with the grant agreement

3 Types of Qualified Paid Leave Annual Sick Holiday Other Leave with pay

4 Annual Leave Accrual years: 15 days a calendar year = 9.38 hours a month 11 years plus: an additional 1 ¼ day increase for each year Usage May use up to 30 days of annual leave in a calendar year Department approval required

5 Annual Leave Carry-over Maximum 45 days will be carried forward to the next year (at the end of the calendar year) Donation to Leave Pool Maximum of ½ of your accrued leave each year May not be designated to a specific individual

6 Sick leave Accrual 15 days per calendar year = 9.38 hours a month Usage May use up to 10 days of sick leave to care for an immediate family member Sick Leave in excess of 10 days requires HR approval Leave taken pursuant to this policy may qualify as FMLA leave and, if so, will run concurrently.

7 Sick Leave Carry-over Maximum 180 days will be carried forward to the next year (at the end of the calendar year) Donation to Leave Pool Maximum of ½ of your accrued leave each year May not be designated to a specific individual

8 Paid Holiday 12 paid holidays Observance of paid holiday may differ within School of Medicine departments (Check with HR for observance schedule)

9 Other Leave with Pay Military Disaster services Blood/Bone Marrow/Organ Donations Court (Jury) Leave Bereavement Other

10 Military Leave with Pay For National Guard or Reserve Armed Forces called to active duty 15 days: Active Duty Training Additional 30 days: For Emergency deployment purposes Long Term Military Leave May use 45 days of annual leave May use 90 days of sick leave Used annually

11 Military Leave with Pay Long Term Military Leave (Up to 5 years) Must be part of Operation Enduring Freedom or Operation Noble Eagle May use 45 days of annual leave each year May use 90 days of sick leave each year Must be returned to active payroll status each year

12 Disaster Services For American Red Cross Volunteers May use 10 days as paid leave per calendar year Requires HR approval

13 Blood Donations Employees are permitted to donate blood during normal working hours without being charged leave.

14 Bone Marrow Donation Employees may use up to 40 hours of leave with pay to donate Bone Marrow May require physician/medical documentation and certification Requires HR approval

15 Organ Donation Employees may use up to 30 days of leave with pay May require physician/medical documentation and certification Requires HR approval

16 Court (Jury) Leave Employee summoned to court or jury duty will be granted leave with pay Important: See policy for additional requirements and qualifications

17 Bereavement Leave Employee is granted up to 3 days with pay for death of an immediate family member Important: See policy for definition of immediate family member and additional requirements.

18 Other Paid Leave Please refer to leave policy

19 Family Medical Leave Act (FMLA) Eligibility Must have been employed with the University for a minimum of 12 consecutive months Worked at least 1,250 hours Qualification Serious health condition Self Immediate Family Member Your Spouse, Your Dependent Child, or Your Parents Birth or adoption of child

20 Family Medical Leave Act (FMLA) Entitlement 12 weeks per calendar year 26 weeks for injuries and/or illness related to military service

21 FMLA Forms P-83 Application for Leave P-75 Application for Disability Leave Family FMLA Certification

22 Leave Pool Transfer Eligibility Must in a qualified benefits eligible position Qualification Must have a medical emergency that would result in a leave without pay status for a minimum of 30 days Must exhausted all earned sick/annual leave Not for Birth or adoption of child or Workers Compensation Requires HR approval

23 Eligibility for LWOP Employee must be in a qualified benefits eligible position Research grant employees must be eligible for earned leave in accordance with the grant agreement LWOP has implications for benefits

24 Types of Leave without Pay Medical Educational/Sabbatical Personal

25 Medical LWOP When an employee exhausts all earned leave Personal illness or injury

26 Educational and Sabbatical LWOP Permanent employees of the University of South Carolina are eligible to request educational leave Requires HR approval Sabbatical Leave: refer to faculty manual

27 Personal LWOP Written request for more than ten days of personal leave without pay Requires HR approval Less than 10 days must be reported through ITAMS

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