1 L U N D S U N I V E R S I T E T Project management in R&D Integration and scope management Kristian Widén, PhD

2 L U N D S U N I V E R S I T E T Project Integration Management Includes the processes and activities needed to identify, define, combine, unify and coordinate the variuos processes and activities in the project needed to fulfill the scope of the project.

3 L U N D S U N I V E R S I T E T Three delimations Scope Time Cost

4 L U N D S U N I V E R S I T E T Project Integration Management Project charter Preliminary scope statement Project management plan Direct and manage project execution Monitor and control project work Integrated change control Close project

5 L U N D S U N I V E R S I T E T The framework for project integration

6 L U N D S U N I V E R S I T E T Project Charter A document that formally authorises a project Includes: – Requirements – Business needs – Project purpose – Project manager with defined authority – Milstone scheduel – Stakholders – Context – Summary budget

7 L U N D S U N I V E R S I T E T Project Management Plan Map the whole project Includes all other plans Coordinate all other plans Directs the project team Baseline for monitoring and controle

8 L U N D S U N I V E R S I T E T Project management plan, common parts Introduction Scope Time Cost Quality, environmental management Human resources Communication Risk Procurement

9 L U N D S U N I V E R S I T E T Project Execution Perform activities to reach project objectives Implement the planned methods Create, control, verify and validate deliverables Manage risks Adapt approved changes Manage communication.....

10 L U N D S U N I V E R S I T E T Monitor and control Monitor and control processe asociated with – Initiating, planning, executing and closing Performance versus plan Assess performance Colect and destribute information

11 L U N D S U N I V E R S I T E T Integrated change control Two types of changes – Project owner introduced – Project result Needs to be analysed If the change affects either of the three delimitations of the project – Owners choice

12 L U N D S U N I V E R S I T E T Close Project Adminsitrative closure – Details everything that anyone needs to do to close the project Contract closure – Includes alla activities and interaction to close contracts

13 L U N D S U N I V E R S I T E T Define the scope of the project? Can change the boundaries of the project? Who?

14 L U N D S U N I V E R S I T E T Scope Management Scope planning Scope definition Create WBS Scope verification Scope control

15 L U N D S U N I V E R S I T E T Scope Product scope – Fetures or requirments of the result of the project Project scope – Features or requirement on the execution of the project

16 L U N D S U N I V E R S I T E T Execise What are the main scope of a research project (academic), PhD project and a R&D Project (non-academic)? What are the relation between these?

17 L U N D S U N I V E R S I T E T Scope planning To define scope it i needed to balance the scope according to the project Various inputs are needed – Context – Product requirements – Organisational know-how – Stakeholders requirements – Etc.

18 L U N D S U N I V E R S I T E T Scope definition Detailed scope definition is crucial for project success Well defined scope gives – Conformance between goal and result – Cooperation and communication – Motivation – Clear project closure

19 L U N D S U N I V E R S I T E T Scope definition Defining scope – Divide into managable goals/requirements Managebale goalS/requirements ensures – Better planning of time, cost and resources – Defined baseline – Easier to identify responsibilities

20 L U N D S U N I V E R S I T E T Scope definition When it comes to objectives, think SMART: – Specific – Measurable – Accepted – Realistic – Time limitied

21 L U N D S U N I V E R S I T E T Exercise What is the aim of a PhD project? What are the objectives of a PhD project?

22 L U N D S U N I V E R S I T E T Scope definition Prioritise objectives Scope Time Cost

23 L U N D S U N I V E R S I T E T Work Breakdown Structure, WBS Work Breakdown Structure, WBS: Definie the the complete scope of the project Is a deliverabl oriented hierarchical decomposition of the project ”…..all the work required, and only the work required, to complete the project successfully”

24 L U N D S U N I V E R S I T E T 1 Project 1.1 Motor Chassi Body Akt. 2 Akt. 5 Akt. 4 Akt. 3 Akt. 6 Akt. 7 Akt. 1 Work Breakdown Structure, WBS

25 L U N D S U N I V E R S I T E T Guidlines for the WBS 1. A work package should only exist ones 2. The woek in one work package is the sum of all the packages on the level below 3. Each work package has only one responsible 4. The WBS structure should follow the actual work progress 5. The project team should take part in formulating the WBS 6. Document each work package

26 L U N D S U N I V E R S I T E T Exersice PhD project (Scope) – Courses – 4 papers (journal papers) – Cover

27 L U N D S U N I V E R S I T E T Work package descriptions ID and name Scope and requirements (what shall be done) Who is responsible Time Cost Dependences