State Term Contract Update – Transportation & Energy September 21, 2004

2 Transportation & Energy  Team - 1  Contracts  Questions

3 Transportation & Energy Team - 1 Charles Covington Chief, Bureau of Commodities David Bennett, CPPB, FCCM, FCN, MBA Purchasing Analyst, Team Lead Jim Den Bleyker, CPPO, FCCMRob Butler Purchasing AnalystPurchasing Specialist

4 Transportation & Energy  Team - 1  Contracts  Questions

5 Transportation Contracts Jim Den Bleyker, CPPO, FCCM Purchasing Analyst Automobiles & Light Trucks & Vehicle, Small Utility, ATVs & Motorcycles Tractors, Mowers & Cutters Construction/Industrial Equipment & Forklifts

6 Transportation Contracts Tires Boat Motors Batteries: Automotive, Truck and Marine Types, with Recycled Content Medium & Heavy Trucks Filters: Automotive & Marine State Purchasing Agreement # PA

7 Transportation Contracts Automobiles & Light Trucks Effective: 10/01/2003 through 09/30/2004 Sales FY- 03/04: $39,300,000 Automobile bid has been extended 3 times to comply with the Governor’s Executive Order No , Hurricane Emergency.

8 Transportation Contracts

9 Automobiles & Light Trucks Major Categories Covered in Bid Pursuit Vehicles Passenger Sedans & Station Wagons Passenger & Cargo Vans Small Utility Vehicles, 2 & 4 wheel drive Pickup & Chassis-Cab Trucks, 2 & 4 wheel drive Alternative Fuel Vehicles

10 Transportation Contracts Automobiles & Light Trucks The 2005 State Contract is projected to be effective November 30, All production Hybrid, Alternative Fuel & Pursuit vehicles are included in the current bid. GMC has announced a December 15, 2005 Production Cutoff for the new GMC Silverado Hybrid Pickup.

11 Transportation Contracts Automobiles & Light Trucks Ford Motor Company is providing a very limited number of the Escape Hybrid SUV for Fleet Use and the Production cutoff for this vehicle will likely be within a day of the effective date of the State Contract. It is estimated Ford will only produce a total of 1,500.

12 Transportation Contracts Automobiles & Light Trucks Production Cutoff is the date the Manufacturer “cuts off” the ordering of a particular model vehicle. Cutoff Dates usually start occurring in March- April. Recommend Agencies have all vehicles ordered by the end of January. Contract prices include all delivery, environmental, title & registration costs.

13 Vehicle, Small Utility, ATVs & Motorcycles Contract is a two year contract Effective: 02/26/2004 through 02/25/2006 Sales FY- 03/04 : $2,000,000 Multiple award contract. Allows for a Manufacturer’s price increase at the one year point - February 26, Transportation Contracts

14 Tractors, Mowers & Cutters Contract is a two year multiple award contract Effective: 03/25/2004 through 02/28/2006 Sales FY- 03/04 : $5,000,000 Allows for a Manufacturer’s price increase at the one year point-February 28, Contract does not contain base prices for equipment. Purchasers must contact Contractor for quotation. Transportation Contracts

15 Transportation Contracts Construction/Industrial Equipment & Forklifts Effective: 06/01/2003 through 05/31/2005 Sales FY- 03/04 : $18,000,000 A portion of the Contract was recently renewed. Check Contract for availability. Purchasers must contact Contractor for quotations on options. Future contract will be single award, based on Total Cost of Ownership.

16 Tires Effective: 01/01/2003 through 02/28/2005 State Purchasing has requested to renew for an additional year. Sales FY- 03/04 : $18,000,000 Contractors: Bridgestone/Firestone, Goodyear Tire & Rubber and Michelin. Contract pricing includes all disposal & tire fees. Transportation Contracts

17 Tires Valve stems, mounting and dynamic balancing for automobiles and light trucks are additional charges. Contact Contract Manager for each Contractor. There is too much confusion among local dealers. Transportation Contracts

18 Boat Motors Effective: 07/01/2003 through 11/30/2004 Sales FY- 03/04 : $1,700,000 Contractors: BRP US Mercury Marine Yamaha Transportation Contracts

19 Transportation Contracts Batteries: Automotive, Truck and Marine Types, with Recycled Content Effective 06/09/2003 through 05/28/2004 Sales FY- 03/04 : $235,000 Batteries will migrate to become a State Purchasing Agreement at the expiration of the current State Contract.

20 Batteries: Automotive, Truck and Marine Types, with Recycled Content Batteries will migrate to become a State Purchasing Agreement at the expiration of the current State Contract. A projected increase in the price of batteries due to increased costs of lead. Transportation Contracts

21 Medium & Heavy Trucks All bids were rejected from latest bids. No state Contract in effect at this time. Sales FY- 03/04 : $8,000,000 Bid specifications have been revised and a new bid will be let in October. Raw Material Surcharge of $500 - $1,000 per vehicle. Transportation Contracts

22 Filters: Automotive & Marine State Purchasing Agreement # PA Effective: 09/14/2004 through 09/15/2005 Sales FY- 03/04 : $625,000 Fram Filters Discounts of 55% % based on order quantity. Transportation Contracts

23 Energy Contracts David Bennett, CPPB, FCCM, FCN, MBA Purchasing Analyst, Team Lead Natural Gas Effective: 1/1/2004 through 12/31/2008 State Spend FY- 03/04: $11,500,000 Vendor: Infinite Energy, Inc. Approximately 280 Users Major Contract User: Department of Corrections

24 Gasoline and Fuel Oil Effective: 08/01/2003 through 06/30/2006 State Spend FY- 03/04 : $9,000, Vendors Major Contract Users: Highway Safety, Fish & Wildlife, Agriculture and DOT Energy Contracts

25 Liquefied Petroleum Gas Effective: 11/01/01 through 10/31/04 State Spend FY- 03/04: $3,600,000 Renewing 127 of 134 Awards No Bobtail Delivery Coverage for the Following Counties: Gilchrist, Alachua, Union, Levy, Hamilton, and Columbia. Energy Contracts

26 Fuel Card Services - ITN # X Voyager Spend FY- 03/04: $20,700,000 Voyager Cards: 28,500 Total Transactions: 797,000 Non Fuel Transactions: 89,600 Gallons: 10,820,000 Comprehensive Energy Strategy Effective: 8/19/2002 through 6/30/ Vendors Energy Contracts

27 Mercury Reclamation Effective: 10/01/00 through 09/30/04 Will be replaced by a State Purchasing Agreement (SPA) Electronic Equipment Recycling Effective: 7/22/04 through 7/21/2006 Vendor: Star Asset Recovery Recycling Contracts

28 Website Link Contracts on the Web  Click on “Government”  Click on “State Purchasing”  Click on “State Term Contracts”  /statecontracts.html /statecontracts.html

29 Transportation & Energy  Team - 1  Contracts  Questions