SitePublisher Agency Rollout Strategy

TeamSite Today 92 parent sites 46,000 pages 273,000 files

SitePublisher Benefits WYSIWYG canvas Drag-and-drop assembly Point-and-click, in-context editing Dynamic content Component flexibility Improved navigation

Same page* Less time

Project Goals SitePublisher for all Encourage new content Enhance look Faster look-n-feel updates Increase flexibility Easier external integration Bulk page transformation Turn off TeamSite content

SitePublisher Status

Pilot - Agencies Enabled Why isn’t SitePublisher being leveraged?

Pilot - Beyond Enablement Start page migrations September 1 Smallest pilot sites to largest All pilot agencies in process by Oct 31 In parallel when possible

Pilot – Active Engagement Weekly individualized meetings Site assessment Prioritize parent & child site migrations

Pilot - Manual Page Migrations ~5 minutes per page ODVA = 20 hours ODOT = 377 hours Spend development cycles on the old or the new? Requires up-front template conversion

Pilot - Auto Page Migrations No out of box tool available Need in-house solution Conversion scripting Entire mini-sites at once Consider one-size-fits-all* custom component?

Pilot – Content Management TeamSite TemplateSitePublisher Component Editor Is this change acceptable?

Pilot – Completion Require all pages to be migrated? Require legacy content management? Integrate v4 look-n-feel? Review lessons learned

Rollout - New Agencies Start adding new agencies in November All agencies in process by June Enable & migrate individually, or enable all and then focus on content?

Rollout – Active Engagement Weekly individualized meetings Site assessment Prioritize minisite migrations Recycle pilot process

Rollout – In Progress Enable SitePublisher for parent site Free to create new SitePub content Migrate legacy content Implement redirects

Rollout - Training DAS–HRSD classes August 20th webinar: component demo Create on-demand recorded iLearn lessons?

Rollout – Board Input Prioritizing agencies Decisions about v2 sites Component request process & vetting Development during rollout

Plan - Manage As Project Move past troubleshooting Start conversations Create schedule Organize communications & support Progress reporting

Plan - Communication Resources SPOC list TSUG list & meetings E-gov Board list E-gov Board Web site GovSpace Create a SitePublisher User Group list?

Plan – Communication Process Status reports Attend meetings with SPOC’s Attend E-Gov Board meetings Announce changes/releases/updates

Completion All new content in SitePublisher All legacy pages moved v4 applied or in progress Components completed