United States Power Squadrons ® Electronic Meetings Presented by: P/D/C Mike Skelley, AP National Planning Committee Annual Meeting Jacksonville, FL 18 January 2013

2 Objectives Present electronic meetings format Present electronic meetings format Address time, cost, and quality factors Address time, cost, and quality factors Identify options Identify options Provide guidelines for getting started Provide guidelines for getting started

3 Why Electronic Meetings? 3,000 1, $ -Two-year savings in D10 -Two-year savings in D10 -Potential attendees -Potential attendees -Annual cost of software (with grant) -Priceless; time gained -Priceless; time gained

4 Pros & Cons Pros – –Convenience – –Reach geographically dispersed members – –Reduction in travel and other costs – –Advanced tools – –Software providers available to match local needs Cons – –Not for all meetings – –Difficult for technically challenged members – –Different meeting etiquette / voting procedures – –Supporting bylaws required – –Local and state laws may prevent use

5 Products There are many reputable software programs available – –WebEx – –GoToMeeting or GoToWebinar – –Skype – –GlobalMeet – –Imeet.com – –MeetingBurner – –Mymeeting.com – –Many more…

6 Features and Benefits High-Definition video conferencing Desktop viewing Share keyboard and mouse control , Instant-Messaging, and chat Audio service - VOIP, phone, or both PC or Mac Desktop recording/meeting playback Branding and themes Polling

7 Your Solution Consider the audience (members) Consider the technology choices Consider the providers Consider the costs Expect to spend a few months conducting trials and selecting

8 Preparing for Adoption Local laws of incorporation Bylaws Hardware & software compatibility Robert’s Rules of Order – –Meeting procedures – –Voting procedures Technically challenged members – –Training and guidance

9 Meeting Etiquette Follow Roberts Rules Limit speeches Indicate when finished speaking Mute when not speaking Minimize external noises/distractions Ensure working equipment Take responsibility for connectivity

10 Main Hurdles Bylaw constraints – –Language available in model bylaws Cost of a suitable solution – –Grants

11 Recommended Solution GoToWebinar from Citrix – –Up to 1000 participants – –$50 annually Grant via Citrix through Good360 Proof of non-profit status required – –Simple to implement Register Good360 and GoToWebinar accounts with generic address Provide access to officers, committees, etc. that will share the account

12 Summary Widely accepted business tool Key is solution that meets local needs Obstacles can be easily overcome Proven to result in reduced costs, time savings, and improved communication Now is the time to widely implement Electronic Meetings within USPS

13 Questions

14 For More Information Contact National Planning Committee P/D/C Michael J. Skelley, AP

United States Power Squadrons ® Electronic Meetings Presented by: P/D/C Mike Skelley, AP National Planning Committee Annual Meeting Jacksonville, FL 18 January 2013