GuideLines of the Eurisol-DS web-site

α-version web site: Word-art with font: (TT) Arial Black Italic font: (TT) Niamey regular

Statistics on Eurisol-DS 42 Download of web guideline.ppt file 1625 hits on 4 search for string “eurisol” at lnl September 2005: Usage by country of

INDEX 1)EURISOL web-site featuresEURISOL web-site features 2)EURISOL web-site StructuresEURISOL web-site Structures 2.1) Access levelAccess level 2.2) Validation RulesValidation Rules 2.3) The EURISOL HomepageThe EURISOL Homepage 2.4) Tasks OrganizationTasks Organization 2.5) The Task PageThe Task Page 2.6) The Task page menu 2.7) Document InsertionDocument Insertion 2.7.1) Document insertion by a Task MemberDocument insertion by a Task Member 2.7.2) Document insertion by a Task LeaderDocument insertion by a Task Leader 2.8) Insertion of newsInsertion of news 2.8.1) NewsNews 2.8.2) New NewsNew News

INDEX 2.9) Account CreationAccount Creation 2.10) Account DeletingAccount Deleting 2.11) Open PositionsOpen Positions 2.12) EURISOL Search EngineEURISOL Search Engine 2.13) EURISOL Project CalendarEURISOL Project Calendar 2.14) EURISOL MeetingsEURISOL Meetings 3) Contacts

Eurisol Web-Site Features >> Go back to the index <<

- Static Pages* LINKS= Home, About Eurisol, Project Documents, Publication Policy, Annual Reports, Partecipants, Contributors, Useful Structure, Useful links - Dinamic Pages** LINKS= News, Tasks, Documents, Meetings, Open Positions, Calendar, Search Documents * The content of static pages changes only editing the file content (web master only). ** The content of dynamic pages changes using the web interface. >> Go back to the index <<

- Management of the 12 Eurisol Tasks - Management of public and private section of the tasks - Management of Documents - Management of Messages (news, meetings) - Project Calendar - Management of Open Positions - Five Different Access Levels >> Go back to the index <<

Eurisol Web-Site Structure >> Go back to the index <<

Permission to the site functionality WEBMASTERHe/She has access to all the functionalities TASK LEADERHe/She Inserts, Edits, Deletes Documents, News, Meetings of his task and validates the documents inserted in the public section of the task. He/She submits documents to RC for pubblication (validation) TASK MEMBERHe/She inserts, edits, deletes documents, news, meetings of his/her private Task Domain. He/She edits or deletes only his/her own entries TASK READERHe/She can look at all the entries in the private section of his/her task NO REGISTERED USER He/She can only look at the public entries of the task Access Level >> Go back to the index <<

WEBMASTER EURISOL GENERAL LIST WEBMASTER PUBLIC TASKS SECTION PRIVATE TASKS SECTION WEBMASTER EURISOL GENERAL LIST TASK LEADER PUBLIC TASK SECTION PRIVATE TASK SECTION WEBMASTER TASK MEMBER PUBLIC TASK SECTION PRIVATE TASK SECTION No validation Validation No validation Validation Here it is plotted a summary of the insertion rules for the validation. These rules along with the validation procedure are exactely the same for the all documents Validation Rules >> Go back to the index <<

Main menu Most important links LOGIN FORM (the login could be done from every site page) Useful Contacts The EURISOL-DS homepage >> Go back to the index <<

Clicking on the task link on the main menu you get the tasks list page Tasks List TASKS Organization >> Go back to the index <<

Clicking the title or the subtitle of the tasks you open the task page The task menu changes according to the access level The Task page: >> Go back to the index <<

The TR can only read in the public and private section of his/her task Task Reader (TR) The NRU user can only read the pubblic section of the tasks. A unregistered user can see only the public section of tasks No Registered User (NRU) The TL can execute all the functions of his/her task Task Leader (TL) Task Member (TM) The TM can look at public and private sections and can insert documents/news and also edit his/her own entry The users have access to different functionalities according to their access level. The task menu changes according to the users access level. >> Go back to the index <<

Only WEBMASTER, TASK LEADER, TASK MEMBER can insert a document. To gain access to the private page the user should insert his/her username/password… The WEBMASTER provides for passwords to the task leaders and the task leaders provide for passwords to task members. Document Insertion >> Go back to the index <<

Document insertion by a Task Member in his/her own Task Web Page >> Go back to the index <<

The inserting form is very simple. The TM has to insert document title, document subtitle, document description ect.. Showcase: Document insertion by a TM The TM can insert the document and its final storage, selecting the field option. >> Go back to the index <<

Clicking the new document link of the task menu, the TM has access to the new document form Showcase: Document insertion by a TM >> Go back to the index <<

For technical limitation only file with size up to 16 MB can be uploaded. The procedure is clicking “Upload” button and choosing the file within the navigation window Showcase: Document insertion by a TM >> Go back to the index <<

In this showcase the TM would like to put his/her document in the public section of the task. In this case, the document, has to be validated by the Task Leader before being storaged in the public section of the task Showcase: Document insertion by a TM >> Go back to the index <<

Document Insertion by the TM Public sectionPrivate section Mail to TL TL VALIDATION Pass the validation Do not Pass the validation The document is visible* Mail to the TM to inform The document is visible in the private section Flow Chart: Document insertion by a TM (*) in this case the document code will be sent via mail by the webmaster or by the validator. >> Go back to the index <<

After receiving the mail the TL opens the validation document page and checks the document. This page can be reached simply clicking the link “Validate Documents” of the task menu. Showcase: Document insertion by a TM >> Go back to the index <<

To validate the document the TL has to assign a reference code. The system will suggest a numbering code but the TL can change it. Once fixed the code, the documents is definetively approves Showcase: Document insertion by a TM >> Go back to the index <<

Once approved, the document is available in the task document page. An with the reference code is sent to the TM who has inserted the document Showcase: Document insertion by a TM >> Go back to the index <<

Document insertion by a Task Leader - in his/her own Task Web Page & in the main Eurisol Page >> Go back to the index <<

Showcase: Document insertion by a TL In addition to the TM functionalities, the TL could access to other funtions. (Users Documents Validations) >> Go back to the index <<

The ‘new document’ form is the usual one but in this case the field “Type” has an additional option. The new field allows the TL to insert the document in the EURISOL publication page. Showcase: Document insertion by a TL >> Go back to the index <<

If the TL want to save the document as EURISOL publication he needs a higher rank validation. In the other cases the TL does not need the document validation. Showcase: Document insertion by a TL >> Go back to the index <<

Flow Chart: Publication insertion by a TL Publication Insertion by the TL EURISOL PublicationPublic/Private section Mail to Validator (RC) RC VALIDATION Pass the validation Do not pass the validation The document is visible* Mail to the TL for information The document is visible in the public/private task section (*) in this case the document code will be sent via mail by the RC. >> Go back to the index <<

Showcase: Document insertion by a TL After receiving the mail, the RC opens the admin section of EURISOL website filling the login form. >> Go back to the index <<

Showcase: Document insertion by a TL After receiving the mail the RC opens the validation publication page and checks the document. This page can be reached simply clicking the link “Validate Documents” of the task menu.. >> Go back to the index <<

Document editing by a Task Leader or by the task member submitter in his/her own Task Web Page >> Go back to the index <<

Clicking the edit link, the task leader or the task member that has submitted the document gets the editing document form. Showcase: Document editing by a TL or a TM >> Go back to the index <<

In the editing form,it is possible to change all the document identification strings. To save the changes, a simple click over the “confirm button” is needed. Showcase: Document editing by a TL or a TM >> Go back to the index <<

Insertion of news >> Go back to the index <<

NEWS New News can be inserted by: WM -> everywhere TL-> main page and in his/her private & public web page TM -> his/her private web page >> Go back to the index <<

NEW NEWS >> Go back to the index <<

Account Creation of a New Task Member >> Go back to the index <<

Clicking the Users link, the task leader gets the EURISOL users page. This allows the insertion, the editing, the deleting of any account related to his/her task. Showcase: Account Creation by a TL >> Go back to the index <<

Clicking the the “new user button”, the Task leader gets the “new user field” for a new insertion. Button to get access to the various operations over EURISOL users. Showcase: Account Creation by a TL >> Go back to the index <<

The user insertion is simply done filling the users forms and clicking to the confirm button. Showcase: Account Creation by a TL >> Go back to the index <<

After the insertion, the new user is allowed to login in the EURISOL web site. Showcase: Account Creation by a TL >> Go back to the index <<

Account Deleting of a Task Member >> Go back to the index <<

To delete a user account, the TL should click the “Delete user botton” and than confirm the operation. Showcase: Account Deleting by a TL >> Go back to the index <<

Open Positions >> Go back to the index <<

OPEN POSITIONS Clicking the open positions link, all the open positions inserted by the WEBMASTER are displayed. All the users can look at the open positions in the EURISOL web site. >> Go back to the index <<

Eurisol Search Engine >> Go back to the index <<

With the EURISOL search engine, the user is permitted to search documents. Search Documents Link to get the search engine >> Go back to the index <<

The search results change according to the user rank. For the WM,TL,TM and TR the search engine looks also in the task private documents. Search by an unregistered userSearch by a registered user Searching Documents >> Go back to the index <<

Eurisol Project Calendar >> Go back to the index <<

Clicking the Calendar link, in the main page you get the EURISOL calendar. Gray color highlights dates of one meeting occuring Red color highlights dates of two or more meetings occuring Calendar >> Go back to the index <<

Selecting a specific date, the meeting announcement appears Calendar >> Go back to the index <<

Conference/MEETINGS

The meetings can be EURISOL meetings or Task Meetings. The first ones are meetings do not related to a specific task and they can be inserted only by the WEBMASTER. The second one are meetings related to the task and they can be inserted by the task leader. MEETINGS EURISOL MEETINGSTASK MEETINGS Inserted/Edited by the WMInserted/Edited by the TL or the WM

Clicking over “Meetings” in the main menu it appears a list of the EURISOL meeting. Then a click over “see details” of a meeting brings on the meeting details page Meetings list page

In the meetings details page you can see all the field related to the meeting and you can download the minute, the announcemen t and the talks of the meetings. The talks are organized into sections. Talks Sections Announcement and minute Meeting details page

After login the webmaster can insert a new EURISOL meeting or a task leader can insert a new TASK meeting. To go on the new page meeting just click over “Click here to insert a new meeting” in the list meetings page. New Meeting

To every meeting it is assigned an unique code. This code can not be edited. To insert the new meeting all the required field must be filled. New Meeting

At the end of the inserting process the webmaster or the task leader could go back at the meeting list page or he/she could go on the section manager page of the meeting that has been inserted. New Meeting

In the sections manager page it is possible to insert a new section or edit/delete a section already inserted To every new section of a meeting it is assigned a display order. Sections Manager Page

After login the webmaster and the TL (only for the task meetings) can edit the meeting, manage the sections og the meeting, add a new talk for the meeting follow the link at the top of the meeting details page. Every register person can add a new talk for a meeting. Clicking here you can add a new talk New Talk

When you try tom insert a new talk you first obtain a list of all the talks that you have inserted into that meeting. Then clicking over “New Talk” you get the inserting form of the new meeting. New Talk