Big Picture Overview Training

 Agenda  Welcome and introductions  What is MCCC? Role of the Minnesota Counties Computer Consortium (MCCC), Lisa Meredith, Executive Director (15 min)  Big Picture Overview- Jamie Richter  History of CHS Users Group  History of PH-Doc Development  User Group Organizational Structure and Roles, Advisory Committee, and Standing Committees

 In 1982 the department of health determined they were no longer going to maintain a state database for reporting PH information.  In April 1983, the general design was complete and a letter was sent by Morrison County to all counties to see who was interested in pooling resources to complete the system  Between April and October of 1983, thirteen counties joined together to complete the development of the System. Cass, Todd and Wadena Community Health Services were the first to join.

PH-Doc Changes in History StatsFollow AlongMedicareHIPAA OutcomesSchedulingDay Care BillingPH Doc 2012 PlanClinical Chart Doc.ImmunizationY2K Jail Environmental Health Billing

PH-Doc Changes in History PH Doc 2012 Phase 1- Security, 4 Chart components individual, employee, organization and event PH Doc Phase 2- Referral, client chart reports, letters PH Doc Phase 3- HIPAA Billing PH Doc Phase 4- HIE Heath Information Exchange, Beacon Grant PH Doc Phase 5- Web based platform

The Omaha System PH-Doc uses the research-based, comprehensive, standardized taxonomy that exists in the public domain. Trade Mark and Copyright: PH-Doc has been Trade Marked and Copyrighted by the MCCC CHS User’s Group.

Rules Regulation of MCCC- CHS User Group Article VI Section 1-  “PH-Doc and all other software managed by the CHS User Group is the proprietary intellectual property of MCCC and, these participants and all of their officials, officers, staff, contractors, volunteers and others shall not sell, license, distribute, or otherwise transfer MCCC’s source or object code. External distribution outside of agency is consider a violation without MCCC permissions. Assure staff aware of this.

 To develop and maintain integrated data systems  To support agencies in providing, reporting and evaluating services  To improve the health of our populations

 Create, implement and enhance effective and efficient community health software systems  HOW?  Through active cooperation of the membership.

Current CHS User Owner-Members Agencies BeltramiMorrison CarverMower CassNobles/Rock City of BloomingtonOlmsted ClayOtter Tail DodgePolk Fillmore Rice FreebornSteele GoodhueTodd HoustonWabasha Kandiyohi Wadena Lake County Home Health Wilkin Metropolitan Visiting Nurses (MVNA)Winona

New PH-Doc Members (Become Owners with final payments and one year waiting period) Anoka Dakota Stearns Sherburne Additional Data Bases Users Beltrami Social Services Olmstead Environmental and Olmstead Family Services Polk Social Services Wabasha Environmental Contract In Process Sibley-Meeker-McLeod

 CHS User Group  Member agencies  Owner agencies  Advisory Committee (executive committee)  Chair, vice-chair, past chair, secretary, at-large Rotation Based Appointments  Standing committees  Enhancement  Quality Assurance  Training  Working committees  Contract Committee

Purpose is to provide direction to the MCCC Executive Committee  Vendor selection, contracts  Determine PH Doc pricing and licensing fees  To determine and approve changes, modifications, enhancements to the software  To identify the needs for and requirements of new software applications  To conduct business as necessary to the operation of the User Group

 Who should attend the meetings? High levels positions-Directors, IT, Supervisors, Alternates in writing  What happens at these meetings? Major business decisions, voting, committee updates, key information sharing.  Why do we need to attend? Keep informed, give input, get involved.

 Each Member Agency participating is entitled to one vote.  Quorum exits when 50% plus one (1) of the agencies or elected representative are present at duly called meeting which is needed to conduct business at CHS User Group. Current is 16 member agencies.

 Chair, Vice Chair, Recording Secretary, General Representatives, Past Chair, and At Large Members. On rotating basis speadsheet.  Responsible for Annual Budget, agenda for CHS User Group meetings, issues and updates to CHS User Group.  Conduct needed business between User Group meetings.

 Committees made up of at least 7 Owner Agencies.  Committee responsible for notice, agendas, attendance and minutes.  Important Deadline for Information/ Meeting Notes- Due to MCCC (10) business days before meeting postings.

Denise Kreganbring & Leah Espinosa Co-Chairs  Manage system enhancement progress  Prioritize enhancement requests  Recommend direction for the system  Review programming progress  Support installation and beta testing processes  Management of the Wish List-list of enhancement requests. Very Important!  How to submit an Enhancement Request?  Who should be assigned to these meetings?

Diane Thorson- Chair  Review system integrity  Interoperability health information exchange  Work to coordinate inter-agency consistency  Assist User Group in utilizing the system to demonstrate outcome data  Who should be in this committee?

Terri Oliver & Co-Chair Open  Works to ensure agencies have access to the training needed to utilize the system to support PH practice.  Develops:  Training strategies for new staff  Refresher trainings  New release changes  Mentorship  Who should be in this committee?

Examples  Contract  Pricing and licensing fees  Marketing and sales

 Role of your IT person ◦ Internal point person ◦ Expert IT consultant ◦ Possible member of the Enhancement Committee  Liaisons: MCCC Executive: Shirl Boelter, Fillmore County ISSG: Amy Herold, Morrison County  HIE Connectivity Project – Diane Thorson

RSVP  Meeting attendance options- Webinar, Telephone conference, or In-Person  Unless responding attending, no further notices come attachments.  Some information is private such as financial, specific development.  The right people on the right groups.  Timelines for notice  Calendar reminders 2014 Calendar of Meetings  On MCCC website

◦ Get informed- Ask Questions ◦ Get involved and Assure agency involved ◦ Get communications- Sign up for RSVP or double check profile ◦ Give ideas- Tell us how we can do better

What is MCCC? What is RSVP? MCCC Website: Rules and Regulations of the MCCC CHS User Group: df Strategic Plan Process: Distributed via CHS User The Omaha System: Enhancement Request Form: