Independent Study Division of Adult Education Compliance Rules Handbook

Master Agreement  Must be filled out completely (no blank spaces!!!) Use N/A if not applicable!!! Must be completed each semester ! Fall and Spring!(2 per yr!)

Master Agreement Name: ID Number: (Found on registration slip) School: adult school site ex: CVA Grade: Ask CE students /If RA(Regular Adult), ask what grade they finished last in HS. DOB: birthdate Address, City Zip Sending school: If a CE (write HS name ex: HHS)/ RA: write (N/A) Phone: fill in all, or write N/A Write N/A for any blank spaces!!!

Master Agreement The I.S. Start Date is the date when teacher and student first meet. It is the first date you can begin collecting attendance hours in Web Attendance.

Master Agreement The Ending Date is always the last day of the semester. A new Master Agreement must be completed in the Fall and Spring Semesters. 2 Master Agreements per school year are needed in student folders.

Master Agreement (RA=Regular Adults) Write: Student Name All dates must be the same! Student and Teacher signatures required!

Master Agreement (CE’s =Concurrently Enrolled) Student Signature, Teacher Signature and Parent Signature must be signed for CE students! Use the same date on all!

Master Agreement The date on page 2 of the Master Agreement should be a date that is 1 or more days before the I.S. Start Date. (The best date to choose is the day the student enrolled with the counselor.)

Student Schedule  This is the best date to use on page 2 of the Master Agreement next to signatures.

Master Agreement Educational Goals : Check “Complete High School Diploma” for RA’s (Regular Adults) Check “Make-up Credits” and check “Concurrent Enrollment” only if the student is a CE.

Master Agreement Time : Exact Time of Appointment ex: 2:45 p.m. Day : Exact Day of Appointment ex: Monday Frequency: ex: weekly Location: Your adult school site Manner: conference

Master Agreement CAHSEE ELA and Math: Either P for “Pass” or F for “Fail”. If they haven’t taken it yet, write “F”.

Master Agreements Subjects: List current subject. For ex: US Government. Credits Attempted: ex: 1 Very Important: Please remember to add new courses as the student continues with you in the semester!!!!

Course Contract 2 per yearif Course contracts should be filled out for every course taken. You should have one for the Fall and one for the Spring Semesters (2 per year, only if student course isn’t completed in the first semester and it continues into the second semester ) 2 course contracts Example #1: Jesus Martinez started U.S. Government in Fall semester on 11/18/12 and finished 2/20/13(Spring). He needs 2 course contracts for U.S. Government! 1 course contract Example #2: Mary Jones started U.S. Government in Fall semester on 8/12/13 and finished on 10/21/13(Fall). She needs 1 course contract for U.S. Government!

Course Contract Fill out Completely! No blank spaces! Name of Student School: Your site name For example: CVA Instructor name: Date: This should be the same as the I.S. Start Date on the Master Agreement!

Course Contract If a student, Like Jesus Martinez, had an I.S. start date on 11/18/2012 (Fall Semester) in U.S. Government, write that date If he didn’t finish in the Fall Semester and is continuing U.S. Government in the Spring, fill out a new (second) course contract and write the first day of the Spring Semester as the date. Keep both contracts in his file! Fall Spring

Course Contract Description of Major Learning Activities and/or study materials: Magruder’s American Government N/A Study Guide and other various materials Never leave blank spaces!

Course Contract Student and Teacher Signatures needed Date should be the same as above Circle the course number

Course Contract Fill in student ID # Grade Level: 12, for example Course #: 9055, for example Grade: A, for example Date: The date they finished Instructor Signature Proposed next course of study: Write: “See counselor”

Course Contract Fall What if Jesus Martinez has two contracts because he worked on U. S. Government in both the Fall and the Spring? Which copy should I use to fill out his course completion grade? Use the most current course contract to fill out his grade, and write, “See Spring Contract For Grade” on his older contract See Spring Contract for Grade Keep Both Contracts in his File!!! Turn in most current “Course Completion” copy to counselors when he has finished Fill out most current for grade Spring

Work Samples 4 POINT RULE A stamped “original” work sample is required per week. It must have student name on top. It must have a letter grade, check mark, plus sign, or other ”corrected” feature. It must have a “stamp” in the lower right- hand corner It must have S.G.(Study Guide), Chapter number and Page Number

Work Sample “Stamp” Student’s “First” and “Last” Name Dates for the week of web attendance Course name “Hours” of attendance per week (3 hours per day X 5 days, for a total of 15 hours per week) Circle 5% (all the time) Write your signature

Work Sample “Stamp”  Must be in the lower right-hand corner of work sample

Work Sample New Feature: Write SG (Study Guide), Chapter # and Page # in bottom right-hand corner under stamp. WHY? A recommended practice from C.C.I.S. President, so auditors can easily find where the “sample” can be found. We don’t have work record sheets in our files, so this is a quick way for them to find sample curriculum quickly and easily in our “white binders”.

What Happens with a Work Sample During a Holiday?  Write the entire week, for example 2/12/13- 2/18/13 in the stamp, but note which day was Holiday and only give hours for 4 days (12/12)

HolidayStamp Holiday Stamp

Regular Stamp

Grade Drop Slips Click on: more… Click on: Daily Learning Targets You will find grade/drop slips there

Recycle Your Old Course Contracts!!! Throw them in the Blue Bin!  We have new Course Contracts!!!  Includes new textbook titles and study guides!  Please use the newest version of the Course Contract!

What do I do if I am running low on Master Agreements or Course Contracts?  Contact your site secretaries/clerical staff and they will put in order to duplicating  Give them a sample so they can refer to the form #  The ARC doesn’t have extra supply

Rules to Follow  Keep all Master Agreements, Course Contracts and work samples in brown folder ( school year)We are no longer recycling auditable folders!  Write student’s first and last name on tab(last name, first name) For example: Garcia, Hector  Keep brown files (auditable files) in one file cabinet  Keep side manila folders in separate area and/or different cabinet  Keep brown folders uniform: Course Contracts on left, Master Agreements on right, work samples on left, and completed courses with Course Contracts and work samples on right

Rules to Follow  NEVER leave blank spaces: Write N/A if not applicable  Fill out two Master Agreements (one for Fall and one for Spring)  The I.S. Start Date on Master Agreement must be the first day teacher meets with student (You can begin collecting hours on that date)  The Ending Date on the Master Agreement is always the last day of the semester

Rules to Follow  The date on page 2 of the Master Agreement should be a date that is 1 or more days before the I.S. Start Date. (The best date to choose is the day the student enrolled with the counselor.)All dates must match!  Never collect hours on holidays! (See Calendar attached)  Collect one work sample per week  Stamp with the “4 Point Rule”  Stamp should have “hours” as earned ADA  Document any changes to schedule, time, special needs, etc. on registration slip with an asterisk *

Rules to Follow  At the end of the school year on June 2, 2014, you will be paid extra- duty to organize your brown auditable files for the entire school year in alphabetical order in a box for ALL I.S. teachers at your site. Label the box: I.S , and your school site name. Give your completed box to your site’s student worker. The student worker will put the box in the shed for you.

I.S. Meeting Dates:  December 13, :00-4:00 (extra -duty)  May 9, :00-4:00 (extra-duty)  Bring an active file folder with you  Bring questions or concerns

Contact Information: Michelle Dullea, TSA Adult Resource Center