Workforce Investment Act (WIA) Youth Service Providers WIA Vouchering Workshop March 26 – 28, 2007

Website For Voucher Forms Click Youth Tab Click Youth Services Division Click Youth Services Division Click WIA Link Click WIA Youth Link Click WIA Voucher Form

Voucher Forms Summary Reimbursement Voucher Form Summary Reimbursement Voucher Form Form 1 – Youth In/ Out –of-School Monthly Voucher Form Form 1 – Youth In/ Out –of-School Monthly Voucher Form Form 2 – Detail of Salaries and Wages Paid by Contractor Form 2 – Detail of Salaries and Wages Paid by Contractor Form 3 – Detail of Project Expenditures, Excluding Wages Form 3 – Detail of Project Expenditures, Excluding Wages

FORM 1 Complete the top of the form. Complete the top of the form. Indicate the Expenditure Period Indicate the Expenditure Period Indicate whether your Agency is a non-profit or for-profit organization. Indicate whether your Agency is a non-profit or for-profit organization. Enter the line item budget in column#1. Enter the line item budget in column#1. Enter the actual expenditures being requested for reimbursement in column #2. Enter the actual expenditures being requested for reimbursement in column #2.

FORM 1 continue…… Enter the Year-To-Date expenditures in column #3. Enter the Year-To-Date expenditures in column #3. Including the current amount being requested. Including the current amount being requested. Subtract YTD Request (column 3) from the Approved Budget (column 1) to get YTD Available Balance ( column 4 ). Subtract YTD Request (column 3) from the Approved Budget (column 1) to get YTD Available Balance ( column 4 ).

FORM 2 The purpose of this form. The purpose of this form. Track the total personnel costs the agency incurs in operating its WIA Youth Program. Track the total personnel costs the agency incurs in operating its WIA Youth Program. Provide a brief summary of employee reimbursement for each budgeted position. Provide a brief summary of employee reimbursement for each budgeted position. Complete the top of the form. Complete the top of the form.

FORM 2 continue….. Personnel Voucher Reimbursement Personnel Voucher Reimbursement (F) Check Date (F) Check Date (G) Check Number – Fill in employees check number (G) Check Number – Fill in employees check number (H) Employee’s Name – Fill in employee’s full name (H) Employee’s Name – Fill in employee’s full name ( I ) Account Code – Fill in account code number 0005 ( I ) Account Code – Fill in account code number 0005 (J ) Budgeted Title – the title in which the employee work under (J ) Budgeted Title – the title in which the employee work under (K) Gross Salary – Fill in the employee’s Salary (Per pay period) (K) Gross Salary – Fill in the employee’s Salary (Per pay period) (L) % To Project - % of employee’s salary to be charge to WIA. (L) % To Project - % of employee’s salary to be charge to WIA. (M) Total Amount – Gross Salary X % To Project (M) Total Amount – Gross Salary X % To Project

FORM 3 The purpose of this form is to track the total costs the agency incurs in operating its WIA Program. The purpose of this form is to track the total costs the agency incurs in operating its WIA Program. Complete the top portion of the form. Complete the top portion of the form. Non-Personnel Voucher Reimbursement: Non-Personnel Voucher Reimbursement: Check Date Check Date Check Number – Fill in the employee’s check number Check Number – Fill in the employee’s check number Payee – Who was paid by this check Payee – Who was paid by this check

FORM 3 continue….. ( I ) Account Code (any of the following): ( I ) Account Code (any of the following): 0044 Fringe Benefits 0044 Fringe Benefits 0036 Training / Customized Training 0036 Training / Customized Training 0100 Operating / Technical 0100 Operating / Technical 0070 Work Experience 0070 Work Experience 0140 Professional / Third Party Services 0140 Professional / Third Party Services 0300 Material & Supplies 0300 Material & Supplies 0400 Equipment 0400 Equipment 0900 Other (please specify) 0900 Other (please specify) 0998 Profit ( For Profit Agencies only) 0998 Profit ( For Profit Agencies only) 0999 Supportive Services 0999 Supportive Services ( J ) Cost Category – Enter from the list above ( J ) Cost Category – Enter from the list above

FORM 3 CONTINUE….. ( K ) Amount of Check - Total amount of the check ( K ) Amount of Check - Total amount of the check ( L ) % to Project – Amount to be reimbursed by WIA Program ( L ) % to Project – Amount to be reimbursed by WIA Program ( M ) Charge to Program - Amount of Check X % To Project ( M ) Charge to Program - Amount of Check X % To Project

Summary Reimbursement Voucher Form Leave CV# Blank ( Comptroller use only ) Leave CV# Blank ( Comptroller use only ) Complete Header Portion of Form Complete Header Portion of Form Agency Name Agency Name Project Title Project Title Address of Project Address of Project FEIN FEIN Invoice Number Invoice Number Invoice Period Invoice Period Original Submission / Resubmission Original Submission / Resubmission Enter Appropriation Number ( if Know) Enter Appropriation Number ( if Know)

Summary Reimbursement Voucher Form Continue ….. Summary Reimbursement Voucher Form Continue ….. Enter the Monthly Request ( i.e. In or Out of School ) Enter the Monthly Request ( i.e. In or Out of School ) Enter the Approved Budget Amounts Enter the Approved Budget Amounts Enter Year to Date Amounts ( Included Current Month) Enter Year to Date Amounts ( Included Current Month) Enter Available Balance Enter Available Balance ( Approved Budget subtract Year-to-Date Expenditures ) ( Approved Budget subtract Year-to-Date Expenditures ) Complete Agency Certification Complete Agency Certification Have authorized person sign form. Have authorized person sign form.

Questions Adjourn