Ruston Eye and Laser Institute

 Ross Aufrichtig  Chad Gailfoil  Terence Johnson  Hong Nguyen, Jr.  Scott Smith  Emanuel Wilkerson

 Introduction  Design Alternatives - In-House Development - Packaged Software - Outsourcing  Alternative Matrix  Team Meetings  Implementation Plan  Lessons Learned  Conclusion

 Project is called “Insight”  Organization we are working with is the Ruston Eye and Laser Institute  Sponsor is Dr. Jared M. Vincent  Business Manager is Rhonda White

 Goal is to design an advanced, up-to-date system for Ruston Eye and Laser Institute.  The system will ultimately increase efficiency in its operations.  Utilizing electronic medical records, automating the insurance verification process, and implementing an inventory control system.  SDLC team members are dedicated to achieving this goal through our collaborative knowledge, experience, and efforts.

 1. Reducing handling and storage expenses by utilizing electronic medical records.  2. Reducing time and costs associated with the insurance verification process by automating it.  3. Reducing inventory holding costs by implementing an inventory control system.

 Medical Record Keeping - Users will be able to log into a central database and access patient medical records. - Records can be viewed, modified - Paper submission, can be scanned into the medical record database. - System will be able to recognize and record patient and doctor signatures  Automated Insurance Verification - Patient database software will automatically contact the patient’s insurance company. - The system will also be linked to patient accounts, updating factors such as patient deductibles and co-pays.  Inventory Control - A current inventory of frames and contact lenses - The system will alert the user when a certain item in inventory has reached a predetermined reorder quantity. - A database of suppliers will be kept, allowing for storage of invoices and outstanding orders.

 All members of SDLC have gathered information through a series of interviews and document analysis.  All members of SDLC have the appropriate knowledge in respect to each of the individual business processes.  Team member Scott Smith is currently employed at Ruston Eye and Laser Institute.  Dr. Vincent and the Ruston Eye and Laser staff are very familiar with LeonardoMD®  The project will be web-based to allow remote connection from any internet-connected computer.

 Total Development Costs: $40,  Recurring Costs for Years 0-5: $12,  Tangible Benefits for Years 0-5: $102,  Net Present Value and Return on Investment: - Net Present Value: $45, Return on Investment: %

Recurring CostsYear 1Year 2Year 3Year 4Year 5 System Maintenance$3, Labels$72.76 Total Recurring Costs$3, Today's Dollars$2,898.83$2,734.75$2,579.95$2,433.91$2, BenefitsYear 1Year 2Year 3Year 4Year 5 Receipt of Government Incenctive$8, Labor Reduction$10, Reduced paper usage$ Reduced ink and toner usage$3, Total Benefits$24, Today's Dollars$22,851.42$21,557.94$20,337.68$19,186.49$18,100.46

 Project Champion - Jared M. Vincent, M.D.  Senior Management: - Rhonda White, Business Manager  Users - Employees of the organization who will log in to a centralized database.  Other Stakeholders - Patients - Employees

 Waiting Room Solutions is familiar with general medical practice processes. - Developed an all-inclusive practice management software that spans many medical specialties. - Familiar with technologies they have implemented. - The project will be web-based to allow remote connection from any internet- connected computer.

 Total Development Costs: $2,  Total Recurring Costs for Years 0-5: $40,  Tangible Benefits for Years 0-5: $102,  Net Present Value and Return on Investment: - Net Present Value: $49, Return on Investment: %

Recurring CostsYear 1Year 2Year 3Year 4Year 5 Monthly Service Fee (per annum)$9, Total Recurring Costs$9, Total Costs$9, Today's Dollars$9,056.60$8,543.97$8,060.35$7,604.10$7, BenefitsYear 1Year 2Year 3Year 4Year 5 Receipt of Government Incentive$8, Labor Reduction$10, Reduced paper usage$ Reduced ink and toner usage$3, Total Benefits$24, Today's Dollars$22,851.42$21,557.94$20,337.68$19,186.49$18,100.46

 Business Technology Group has no direct experience with Ruston Eye and Laser Institute’s business processes. - Experience with application development for various users. - Experience in IT project management services, technology staff supplementation. - Available hardware to manage application and computer services via the internet or private network. - The project will be very complex due to the amount of sensitive information being stored in the database

 Total Development Costs: $84,  Total Recurring Costs for Years 0-5: $116,  Tangible Benefits for Years 0-5: $102,  Net Present Value and Return on Investment: - Net Present Value: -$99, Return on Investment: %

Recurring CostsYear 1Year 2Year 3Year 4Year 5 Monthly Hosting Fee (per annum)$3, Annual Service Fee$24, Labels$72.76 Total Costs$27, Today's Dollars$26,106.38$24,628.66$23,234.58$21,919.42$20, BenefitsYear 1Year 2Year 3Year 4Year 5 Receipt of Government Incentive$8, Labor Reduction$10, Reduced paper usage$ Reduced ink and toner usage$3, Total Benefits$24, Today's Dollars$22,851.42$21,557.94$20,337.68$19,186.49$18,100.46

We chose the Software Package!

 Communication is essential.  Teammates are well-rested and prepared in order to contribute to the group.  Time management and scheduling are top priorities.  Implement study sessions for quiz and tests.  Don’t be afraid to call frequent group meetings.  Team must be flexible.  DO NOT GET BEHIND!!!  Google Doc’s will be your best friend.  Assign tasks accordingly and in advance.  Make sure everyone has the necessary software to handle the demands of the project.  Do not be afraid to voice your opinions or ideas.  Make sure everyone is on the same page with deliverables.

 Don’t be afraid to ask for feedback from the professor.  BE PREPARED TO LOSE SLEEP!!!  Look at previous group projects for reference.  Stay in touch with your sponsor.  Stay on top of the Gantt Chart and Individual Time Logs.  DO NOT TURN IN A DELIVERABLE LATE!!! (GROUP CONTRACT)  Designate a point of contact.  Practice your group presentations.  BEWARE OF THE FIRST QUIZ!!!  Keep your weekends free.  Online meetings are beneficial.  Make sure everyone understands what is going on.  Build comradery with your teammates.  Have fun with the project!!!

 Introduction  Design Alternatives - In-House Development - Packaged Software - Outsourcing  Alternative Matrix  Team Meetings  Implementation Plan  Lessons Learned  Conclusion