South African AIDS Conference 2007 Presenter: Leon Steyn Project Manager: Genieve Lemmon: Genlem Projects

OUTLINE OF PRESENTATION Introductions: Project PartnersIntroductions: Project Partners VisionVision ObjectivesObjectives Roles and ResponsibilitiesRoles and Responsibilities Rationale for Site selection: 2 prong strategyRationale for Site selection: 2 prong strategy Standard Operating Procedures: (LIMS and Training Protocol)Standard Operating Procedures: (LIMS and Training Protocol)

Project Partners

VISION To develop public private partnerships to mitigate the impact of HIV&AIDS in South Africa by promoting correct and consistent use of condoms across the contract cleaning industry and beyond.

OBJECTIVES Provide access to condoms to cleaners within the contract cleaning industryProvide access to condoms to cleaners within the contract cleaning industry Improve consistent and convenient access to condoms for the public at largeImprove consistent and convenient access to condoms for the public at large Strengthen relationships between the public and private sectorsStrengthen relationships between the public and private sectors Provide a monitoring and evaluation system which can track accessibility and the uptake of condomsProvide a monitoring and evaluation system which can track accessibility and the uptake of condoms Develop and document a best practice model for condom distribution through public private partnershipDevelop and document a best practice model for condom distribution through public private partnership

ROLES AND RESPONSIBILITIES: DoH In co-operation with the various participating cleaning companies and sites, to manage the logistics and supplying of various distribution centres with sufficient and timeous supplies of condoms.In co-operation with the various participating cleaning companies and sites, to manage the logistics and supplying of various distribution centres with sufficient and timeous supplies of condoms. To manage the auditing and capturing of data around condom distribution.To manage the auditing and capturing of data around condom distribution. To identify in conjunction with participating companies, individuals to be trained in managing the distribution and re- supply of condoms at a site and company level, covering reporting and monitoring and evaluation mechanisms.To identify in conjunction with participating companies, individuals to be trained in managing the distribution and re- supply of condoms at a site and company level, covering reporting and monitoring and evaluation mechanisms. In conjunction with participating companies to gain buy in from client’s of the contract cleaning industry and to provide credibility and support to the process.In conjunction with participating companies to gain buy in from client’s of the contract cleaning industry and to provide credibility and support to the process.

SABCOHA To provide a project management, co-ordinating and liaison mechanism between the department of health and the participating cleaning companies.To provide a project management, co-ordinating and liaison mechanism between the department of health and the participating cleaning companies. Assist in the procurement of condom dispensers at an affordable rate in conjunction with a partner such as SteinerAssist in the procurement of condom dispensers at an affordable rate in conjunction with a partner such as Steiner To market the programme and to foster support with the client’s of the contract cleaning industry.To market the programme and to foster support with the client’s of the contract cleaning industry. To provide a quality assurance mechanism and system to ensure the smooth running of the programme.To provide a quality assurance mechanism and system to ensure the smooth running of the programme. To in conjunction with the department of health develop an industry wide model which can be rolled out on an ongoing basis and to ensure sustainability of the project.To in conjunction with the department of health develop an industry wide model which can be rolled out on an ongoing basis and to ensure sustainability of the project.

PRIVATE SECTOR: PRESTIGE, FIDELITY SUPERCARE, STEINER GROUP, BIDAIR Negotiate with clients in conjunction with the project team and the department of health for the programme to take place on their sitesNegotiate with clients in conjunction with the project team and the department of health for the programme to take place on their sites Provide staff for training in logistics and managementProvide staff for training in logistics and management Provide internal human resources and infrastructure necessary to participate in the programme.Provide internal human resources and infrastructure necessary to participate in the programme. Where necessary distribute condoms to satellite sitesWhere necessary distribute condoms to satellite sites Ensure timeous and efficient re-supply of condomsEnsure timeous and efficient re-supply of condoms Ensure the monitoring and evaluation of the re-supply of condomsEnsure the monitoring and evaluation of the re-supply of condoms Reporting to the department of health and project team monitoring and evaluation systems.Reporting to the department of health and project team monitoring and evaluation systems.

RATIONALE FOR SITE SELECTION A number if sites can be negotiated through one contractA number if sites can be negotiated through one contract There is a relatively high concentration of contract cleaning staffThere is a relatively high concentration of contract cleaning staff Sites are high traffic areas for the publicSites are high traffic areas for the public Sites have space and facilities to store condomsSites have space and facilities to store condoms Sites either have condo cans already onsite or are willing to fund these or use the dispensable unitsSites either have condo cans already onsite or are willing to fund these or use the dispensable units

STANDARD OPERATING PROCEDURES STEP 1: Identification of SiteSTEP 1: Identification of Site STEP 2: Listing as Primary Distribution SiteSTEP 2: Listing as Primary Distribution Site STEP 3: Preparation of SiteSTEP 3: Preparation of Site STEP 4: Audit for storageSTEP 4: Audit for storage STEP 5: Ordering and ReportingSTEP 5: Ordering and Reporting

Targets Linked to strategy Cleaners: First 3 months of distribution each receives 1 pack of 10 Cleaners: Second 3 months extend to 50% of cleaners receiving a box of 200 Client Sites: Each Region in the first 3 months to distribute condoms a month over an above those distributed to cleaners Client Sites: After first 3 months each region to be distributing a month over an above those distributed to cleaners Focus on sites with largest number of cleaners and public/employees

Achievements to Date Originally only 20 sites planned. Currently there 45 Primary Distribution sites across the 9 provincesOriginally only 20 sites planned. Currently there 45 Primary Distribution sites across the 9 provinces To date 2’610’940 condoms have been distributed through the programme since it’s inception in July last yearTo date 2’610’940 condoms have been distributed through the programme since it’s inception in July last year Exponential increase in distribution per month with new sites, averaging over per month for the last 3 months with March totalling units distributed.Exponential increase in distribution per month with new sites, averaging over per month for the last 3 months with March totalling units distributed. At UKZN Howard College the team was able to increase the distribution on average by 300 percent from approximatley per month to between per month when students are onsite.At UKZN Howard College the team was able to increase the distribution on average by 300 percent from approximatley per month to between per month when students are onsite.

Challenges Management of a range of stakeholdersManagement of a range of stakeholders Management across a variety of levels from director level through to cleaner levelManagement across a variety of levels from director level through to cleaner level Ongoing and consistent reportingOngoing and consistent reporting Combating steroetypes and negative perceptions with regards to the use of condomsCombating steroetypes and negative perceptions with regards to the use of condoms Limited knowledge as the both the quality, effectiveness and importance of consistent condom usageLimited knowledge as the both the quality, effectiveness and importance of consistent condom usage

Contact Details Project Promote Project Office open from 8:00am to 1:00pm Andrea Smith (project Administration and support): on or