Independent Communications Authority of South Africa Bidders Compulsory Briefing Session Presenter: Mziwabantu Walaza Facilities Officer 15 November 2012

22 Period 2 years, with an option to renew for a further one year. Option is a discretion of ICASA, not a must.

33 Purpose of the bid  Appoint a service provider who will render cleaning services

44 Area to be cleaned - 4 office blocks with 10 office floors in total (combined). - Blocks to be cleaned are A, B, C and D square meters to be cleaned - 4 basement parking combined.

55 Number of cleaners 12 in total inclusive of a supervisor: Block A – 3 Block B – 3 Block C – 3 Block D - 3

66 Compliance Comply with OHS Government labour regulations Cleaning industry certification Staff training

77 Cost of consumables  Service provider to provide:  Cleaning consumables  Chemicals  Detergents  Disinfectants

88  Toilet paper  Electricity  Water, any cleaning material to be provided for by the service provider Cost of consumables applicable to ICASA

99 Each cleaner to have  Long/short dusters  Broom  Mops  Scrubbing brushes  Buckets  Furniture polish  Multipurpose cleaner  Toilet cleaner (brush)  Cloth dusters  Scourers  Dust pans  Plastic bags for waste collection  Wet floor warning sign boards, where necessary

10 Uniform  Each cleaner to wear uniform with a name tag all the time

11 Pricing schedule A B C D E F G Description Total Number of Staff Monthly hours per staff member Monthly Rate per Staff Member Total Price of Labour (monthly) =A*B*C=D Overheads (Monthly) (i.e. admin costs, transport costs etc) Total Price per month (excl. VAT) = D+E Total Price per month (incl. VAT) RcRcRcRcRc Cleaner Supervisor TOTAL

12 Evaluation criteria Bidders Material Proof of affiliation/registration with relevant cleaning bodies, proof of compliance with government requirements & OHS, proof of staff training and type of equipment used in cleaning of offices Company Standards for Monitoring Cleaning Procedures, Detailed/Comprehensive Health Safety Work Plan, List of Cleaning Materials, Materials Data Sheet and Quality Control Plans Reference Clients: Provide at least three recent contactable references, with recent reference letters (less than 3 months old), where you performed similar work, in a (corporate environment) and indicate years of experience in the cleaning industry. Your capabilities and the main reasons why you believe ICASA should accept your proposal

13 END…….  Questions from prospective bidders  THANK YOU

14 CLOSING DATE Closing Date :03 December 2012 Time: 11H00 am Proposals must be deposited in the bid box situated at : Reception area ICASA (Block B) Head Office 164 Katherine Street Sandton

15 Contact Details TEL: (011) FAX: (011)