11 ECPD Regional Planning Project Webinar December 4, 2009

2 Welcome! Thank you for joining us and welcome to the CCR&R Lead Agency webinar on the NC Regional Early Childhood Professional Development Planning Project. Debra Torrence of the NC Institute for Early Childhood Professional Development and Betty Denkler and Sherry Plummer, representing the NC CCR&R Council, will be sharing a project overview during today’s session. Please mute your phones at this time. To do this press mute or *6. Press *6 to unmute your phone. Please do not put your phones on hold during the webinar! If you have questions, please type them in the box (for questions) or plan to ask your questions at the end of the presentation. If you have technical difficulties contact Denise Squier at

33 Project Overview  Funding: NC Division of Child Development (ARRA funds)  Coordinating Partners: NC CCR&R Council (Council) & NC Institute for Early Childhood Professional Development (Institute)  Goals: (1) Support the facilitation of a regional early childhood professional development (ECPD) planning process between 2/1/10 and 7/31/10 (2) Develop a 5-year regional action plan (vision for what can be) (3) Inform the statewide ECPD plan

44 Project Vision  Regional action plans will result in a strong, comprehensive regional and statewide professional development system in the next five years. Regional action plans will…  Be reflective of the region  Be individualized, with common content  Guide local and regional ECPD efforts

Collaborative Funding & Project Management 5 RPMs Council FacilitatorsRegional Teams DCD Project Coordinators Leads Project Committee Institute

66 Project Supports  ARRA guidelines for funding use  Project overview, timeline & training  Project resources (tools, research, NAEYC Blueprint)  Defined regional team composition  Facilitator List (in process)  Meeting materials (sign-in sheets, participant evaluations, travel forms etc.) (in process)  Electronic reporting tool (in process)  Expense documentation/forms (in process)

77 Important Dates  December 4, 2009 – Conduct lead CCR&R Agency webinar  December & January – Identify regional team members  December 30, 2009 – Hire project coordinator for region  January 7, 2010 – Select facilitator for region  January 22, 2010 – Participate in project training  February 1, 2010 – Complete scheduling of regional meetings  February - July 2010 – Conduct 4 regional meetings  July 31, 2010 – Submit regional ECPD action plan  August 9, 2010 – Receive facilitator regional wrap-up summaries  August 2010 – Conduct wrap-up meeting

Project Partners  Institute & Project Committee  Council  Regional Program Managers (RPMs)  Lead Agencies  Project Coordinators  Regional Teams  Facilitators 8

99 Role of Institute Partner with the Council to support key components of the project and utilize regional action plans to inform the state ECPD plan. Tasks:  Provide general project information  Identify facilitators & share approved list with Leads  Train facilitators, Leads & project coordinators from each region (Jan 22, 2010)  Create implementation and reporting tools  Communicate regularly with RPMs about project efforts  Share regional electronic reports with DCD  Review regional results with Council to inform state ECPD plan  Coordinate the project wrap-up meeting with Council & Leads (August 2010)

10 Role of NC CCR&R Council Oversee the implementation of the project and monitor program and fiscal activities. Tasks:  Contract with Leads  Provide list of facilitators and bios to Leads  Contract with individual facilitators  Submit reports to DCD as requested  Partner with the Institute to develop materials and tools  Partner with the Institute & DCD to review results  Review regional electronic reports  Review regional results from Institute  Participate in the project wrap-up meeting (August 2010)

11 Role of CCR&R Lead Agencies Coordinate and document regional meetings and provide a regional early childhood action plan. Tasks:  Work to meet the goals and outcomes of the ECPD project  Designate/hire & supervise the Project Coordinator (one point person per region) -- adhering to ARRA specifications (by December 30, 2009)  Provide name of facilitator selected by partners (lead agency & 2 or 3 partners from approved list) and submit name to RPM (by January 7, 2010)  Identify community representatives to participate in project as defined in the contract  Utilize Council-provided reporting forms  Submit project reports/FSRs to the designated Council agency as requested

12 Role of Project Coordinator Coordinate and implement the day-to-day activities of the project and provide critical written information about regional meetings/plan (one person per region - responsibilities should not be split amongst multiple people). Tasks:  Key point person in each region  Submit electronic regional meeting reports to project reporting site within two weeks of each meeting  Set regional meeting dates (by February 1, 2010)  Send out with invitation the appropriate supporting materials  Form a regional team based on project specifications  Assure representation/input from each county/required role

13 Role of Project Coordinator (con’t) Tasks (con’t) :  Coordinate meetings (secure meeting space, copy materials, order lunch, collect mileage and sign in forms, etc.)  Work with facilitator to develop and disseminate agendas  Communicate with team members (meeting dates, reminders, food needs, minutes, support materials)  Gather and share support materials and input between meetings for team use  Write minutes with input and review by facilitator  Write and submit regional data/meeting reports to project reporting website  Write regional action plan with input from team members  Submit regional action plan electronically to the Institute (by July 31, 2010)  Participate in the project wrap-up meeting (August 2010)

14 Role of Regional Teams Complete a regional assessment of the key components of an early childhood professional development system. Tasks:  Actively participate in four (4) regional meetings  Gather and share information in between meetings, as needed  Individually, members will provide input from the perspective of their designated role  Collectively provide input from each county’s perspective  Work with project coordinator and facilitator to develop a regional action plan (for submission by July 31, 2010)  Submit required expense forms to project coordinator in a timely manner

15 Role of Facilitator Plan, guide, and support discussions at the regional level. Tasks:  Attend facilitator training (January 22, 2010)  Work with regional project coordinator to set regional meeting dates  Work with project coordinator to set meeting agendas  Facilitate four regional team meetings  Review and provide feedback on meeting minutes/reports & final report  Submit expense documentation, with a short assessment of the meeting to the contracting Council agency, within two weeks of the meeting  Submit final summary of work in each region to Council/Institute (by August 9, 2010)  Attend final project wrap-up meeting (August 2010)

16 Role of RPMs Serve as the Council’s liaison and support each region. Tasks:  Serve as Council point of contact for each region  Ensure programmatic compliance  Coordinate with lead agency to support project activities in each region  Attend one or more meetings in each region  Submit final electronic reports to project reporting website  Communicate regional updates with the Council and Institute  Participate in the project wrap-up meeting (August 2010)

Additional Information  Regional team composition  ARRA guidelines  Project training  SWOT analysis  Next steps 17

18 Regional Team Composition Regional teams must include representation reflective of the diversity of both early educators and early care and education settings in the region. Teams will include (up to 30 persons per team):  CCR&R agency (including professional development providers/coordinators)  Smart Start Partnership (including professional development providers/coordinators)  At least one DCD regulatory consultant serving the region  Representative sample of a variety of two- and four-year institutions with early childhood departments serving the region  An early intervention expert  Representative sample of diverse teachers, family child care providers and/or administrators of early care and education programs

19 ARRA Guidelines  Post all open positions with local Employment Security Commission (ESC) a minimum of 5 days prior to hiring decision  Report new hires in the manner prescribed by the ESC and the Office of Economic Recovery and Investment (OERI)  Report monthly on number of FTEs and the completion status of the contracted activities

20 Project Training Mandatory training for: facilitators, lead agencies & project coordinators January 22, 2010 Central North Carolina 9 am – 3 pm

21 SWOT Analysis SWOT (Strengths, Weaknesses, Opportunities & Threats) analysis provides information that is helpful in matching the organization’s resources and capabilities to the environment in which it operates. As such, it is instrumental in strategy formulation and selection.

22 SWOT Example In SWOT, strengths and weaknesses are internal factors. A strength could be:  We have data about a variety of professional development activities and the education levels of of our workforce. A weakness could be:  We do not have an understanding of how to use this data to support our activities or additional funding. In SWOT, opportunities and threats are external factors. An opportunity could be:  State resources are available to increase teacher education levels. A threat could be:  The data shows the professional development strategies we have been employing are not making a difference in teacher education levels.

23 Next Steps  Share list of facilitators  Develop project FAQ  Develop forms  Secure location for January 22, 2010 project training  Hire project coordinators in each region  Select facilitator  Build teams in each region  Distribute support materials for review