September 20, 2012 Sponsored Program Services Mike Ludwig Director, SPS.

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Presentation transcript:

September 20, 2012 Sponsored Program Services Mike Ludwig Director, SPS

Organization Jeff Kanable Assistant Director Contracting Mike Ludwig Director Sponsored Programs Services Stephanie Willis Assistant Director Info & Support Svcs Jessica Lawrence Assistant Director Post-Award Amanda Hamaker Assistant Director Pre-Award Becky White Assistant Director NEES Field Office Beth Siple Assistant Director Ag Field Office Mike Szczepanski Director, Research Quality Assurance YONGEXPTHOVDYONG HDLR AGAD Jim Almond Sr. Vice President for Business Services and Assistant Treasurer Richard Buckius Vice President for Research

Services Provided by SPS Mission: We enhance the competitiveness and societal impact of Purdue's programs by providing seamless, customer-centered, value-added services to assist faculty, staff and students in securing and managing sponsored program support.

Pre-Award Services  Pre-Award Center Model – Service Oriented Approach – Staff Dedicated to Specific College Units – Focused Expert Support  Five Center Locations 1.Discovery Park (DP) 2.College of Engineering (COE) 3.College of Science, College of Pharmacy, and College of Health and Human Sciences (COS/COP/CHHS) 4.College of Agriculture and College of Veterinary Sciences (Ag/Vet) 5.Central (CPC)

 Services Provided by Pre-Award – Review sponsor guidelines and identify key issues – Assist with sponsor forms and electronic submission systems – Prepare the budget and review budget justification – Secure all necessary subcontract documentation – Assist with cost share documents and approvals – Institutional Approval – Ensure compliance with FCOI policies Pre-Award Services

 Services Provided by Pre-Award ̶Prepare Current & Pending reports for investigator approval ̶Assure the proposal meets all sponsor guidelines and is in final form ̶Obtain/Provide all appropriate approvals ̶Assist with sponsor requests for re-budgets, Just in Time information, etc.

Contract Management  The Industrial Foundation Group and Federal/State Contract Group Contract Type:Contact: Confidentiality AgreementsInd/Foundation GroupInd/Foundation Group - HOVDE Hall Consulting AgreementsTax Group Equipment TransferFed/State Contracting GroupFed/State Contracting Group - YONG Hall Government (Indiana and Federal)Fed/State Contracting GroupFed/State Contracting Group - YONG Hall Industrial Pass Through from GovernmentInd/Foundation GroupInd/Foundation Group - HOVDE Hall Material Transfer AgreementsInd/Foundation GroupInd/Foundation Group - HOVDE Hall Miscellaneous AgreementsFed/State Contracting GroupFed/State Contracting Group - YONG Hall Other State and GovernmentInd/Foundation GroupInd/Foundation Group - HOVDE Hall SubcontractsAppropriate post award account manager University Pass Through from Government Fed/State Contracting GroupFed/State Contracting Group - YONG Hall Sample Agreements: html html

Contract Management ̶Industrial sponsors require an agreement (contract) ̶Agreements are legally binding documents and require a more extensive review ̶Negotiations may take additional time to reach agreement on the terns of the award ̶Contract Management negotiates to ensure that the University’s and researcher’s interests are protected

Post-Award Services  Sponsor Specific Areas ̶NSF ̶DHHS/NASA ̶DOD/EPA ̶DOE/DOT/DE/Other Government ̶State ̶Industrial/Foundation

Post-Award Services  Services Provided by Post-Award: –Provide timely, accurate, and courteous assistance –Exercise good fiscal management practices –Provide expertise to interpret guidelines –Promote compliance with sponsor and University policies –Focus on Faculty –Improved communications between SPS and Academic Post Award staff –Proactive and focused interactions with our customers –Thoughtful analysis of accounts for faculty and support staff

Post-Award Services  Services Provided by Post-Award: GM AIMS Real-time tracking of grant budgets and expenditures Expenditure details such as PO numbers, vendors and item descriptions Information on technical reports When due Where & how to send Balance trends charts Projection tool to estimate future balances

Data and Information Services

Data and Information Services

Hot Topics  Cost Allocation ̶RQA Audit – Purchase of computers ̶100% Salary ̶Cost transfers

Helpful Resources Sponsored Program Services: OnePurdue Portal: GM AIMS Training Resources: _AIMS.html _AIMS.html

Helpful Resources Mike Ludwig Director Jessica Lawrence Assistant Director, Post-Award Beth Siple Assistant Director, Ag Sponsored Programs Amanda Hamaker Assistant Director, Pre-Award Stephanie Willis Assistant Director, Information and Support Services Jeff Kanable Assistant Director, Contracting