© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 1 Introduction to PowerPoint PowerPoint Foundation

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 2 What is PowerPoint 2000? On-screen Presentation Overhead Transparencies 35mm Slides Notes Outlines Handouts Even Banners of Web sites!

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 3 Starting PowerPoint There are many different ways of starting PowerPoint

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 4 The opening PowerPoint screen Used to open an existing presentation or to create a new presentation

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 5 PowerPoint and Microsoft Office PowerPoint is part of the Microsoft Office suite and as such is able to share information freely with Word, Excel and Access

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 6 Slides and Presentations

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 7 Opening an existing presentation

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 8 Saving a presentation Ctrl+S

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 9 Closing a presentation and exiting PowerPoint Alt+F4 will exit PowerPoint

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 10 Review Questions

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 11 The PowerPoint Screen & Views PowerPoint Foundation

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 12 The Standard Toolbar

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 13 The Formatting Toolbar

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 14 Status Bar The Status Bar provides information about: –The PowerPoint view you are in –The slide you are editing –The design you are using Allows you to change the Template Design and run the spell checker

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 15 The View Icons You can work on your PowerPoint presentation in a range of different views: –Normal –Outline View –Slide View –Slide Sorter View –Slide Show

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 16 Normal View

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 17 Outline View

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 18 Slide View

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 19 Slide Sorter View

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 20 Slide Show View

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 21 Review Questions

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 22 Using AutoLayout PowerPoint Foundation

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 23 Choosing an AutoLayout When you add a new slide to a presentation you are prompted to select from a range of different slide layouts, such as a “Title Page”, or a “Bulleted Page”

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 24 The Title Slide

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 25 Bulleted List

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 26 Two Column Text

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 27 Table

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 28 Text and Chart

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 29 Organization Chart

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 30 Chart (i.e. Graphs)

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 31 Text and Clipart

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 32 Blank

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 33 Review Questions

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 34 Using the AutoContent Wizard PowerPoint Foundation

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 35 Starting the AutoContent Wizard

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 36 Selecting a Presentation Type within the AutoContent Wizard

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 37 Presentation Type

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 38 Presentation Title, Footers, and Slide Numbers

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 39 Completing the Wizard

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 40 The Finished Presentation

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 41 The Presentation Content

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 42 Review Questions

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 43 Creating a Simple Text Slide PowerPoint Foundation

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 44 Creating a New Blank Presentation

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 45 Selecting a Slide Layout

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 46 Simple Text Slide Click with the Left mouse button and enter slide title Click and type in the information that will make up your first bullet point, press Return to enter next bulleted point TIP To insert a space between bullet points use Shift+Return

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 47 To Insert a New Slide You can insert a new slide at any time when creating or editing a presentation

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 48 Deleting and re-ordering slides within a presentation Make sure that you can: –Select a slide –Delete a slide –Re-order the slides within your presentation

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 49 Manipulating slides in Outline View Make sure that you know how to: –Move slides/bullets –Reduce the view of a slide to title only –Expand a collapsed slide –Collapse all slides –Expand all slides –Create a Summary Slide –Toggle 'Show Formatting' display

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 50 Creating Notes for your Slides In Normal View enter accompanying notes for each slide in the Notes section

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 51 Review Questions

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 52 Formatting and Proofing Text PowerPoint Foundation

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 53 Formatting Options

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 54 SELECT! then DO! REMEMBER To format text you should first select the required text Then apply the formatting

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 55 Text Formatting Sample textnormal Sample textBold Sample textItalic Sample textUnderlined Sample textShadowedSample textShadowed Sample textRed Sample textBold, Italic, Underlined and Red

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 56 Review Questions

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 57 Pictures and Backgrounds PowerPoint Foundation

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 58 The Drawing Toolbar To display this toolbar, click on View, select Toolbars, and select Drawing

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 59 Using the Drawing Tools Allows you to create and manipulate drawing objects

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 60 AutoShapes Click on the AutoShapes button on the Drawing toolbar to display the AutoShapes menu To adjust the shape further, select the shape and drag the adjustment handles

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 61 Using Clipart A wide range of Clip Art is available –There is even more on the Microsoft Office installation CD- ROM or available from the Internet!

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 62 Selecting Objects It is important to know: –How to select a single object –How to deselect a selected object –How to select more than one object at a time –How to select objects using the Selection Tool –How to select all the objects on a slide To select all objects: Press CTRL+A To select multiple objects: Press the SHIFT key and click on the next object you wish to select To select a single object: Click on it To deselect objects: Click on the selected object whilst holding down the SHIFT key

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 63 Grouping and Un-grouping Objects Grouped objects are treated as one single object To group objects: –Select the objects you wish to group –From the Draw menu, select Group To ungroup objects Select Ungroup from the Draw menu

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 64 Re-sizing Objects Right click on the object From the shortcut menu, select Format and click on the Size tab on the dialog box displayed

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 65 Aligning Objects Select the objects to be aligned Click the Draw icon on the Drawing toolbar to display the Draw menu. Select Align or Distribute to display the alignment sub-menu. Effect of aligning to the right

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 66 Moving Objects Drag and drop, using the mouse Select the object Keep the left hand mouse button depressed Move the mouse pointer to the desired location Release the mouse

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 67 Rotating Objects Objects can be rotated as individual objects, or as groups or multiple selections –Select the object (or group) you wish to rotate –Click on the Free Rotate tool on the Drawing toolbar –Place the Free Rotate pointer over one of the object’s re-size handles –Drag the pointer and rotate the outline of the selection to the position you require You may also use the Rotate or Flip command within the Draw drop down menu, which also allows you to Rotate Left or Rotate Right by 90 degrees

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 68 Cutting, Copying, Pasting and Duplicating Cut, Copy and Paste –Objects can be cut, copied and pasted using icons on the Standard toolbar (or Edit menu commands) –Whenever you use the cut and copy commands, a copy of the object is placed on the Clipboard Duplicating –When you duplicate an object, a copy of it is not stored on the Clipboard –Duplicating an object means that you make a copy of it which is placed on the slide, slightly offset from the original object Duplicate Keyboard shortcut: Ctrl+D

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 69 Moving Objects Forwards and Backwards The placement of objects can be modified using: –Bring to Front –Send to Back –Bring Forward –Send Backward Frog in front Frog behind

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 70 Applying and Creating Color Schemes From the Format menu, select Slide Color Scheme

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 71 Adding a Custom Background Allows you to add a background that will suit your presentation Choose from –Shaded –Patterned –Textured –Picture –Other Color

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 72 The Format Painter This allows you to copy formatting information from one object to other Double click to allow multiple copies of the formatting to be applied to objects

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 73 Review Questions

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 74 Printing a Presentation PowerPoint Foundation

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 75 How do you want to print your Presentation? Slides Handouts Notes Pages Outlines

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 76 The Print Dialog Box

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 77 Review Questions

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 78 Creating and Running a Slide Show PowerPoint 2000 Foundation

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 79 What is a Slide Show? You may want to run your presentation as an electronic slide show from your computer –Each slide in your presentation, along with its text, art, and graphics, takes up the whole screen –All other screen elements are hidden

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 80 Navigation Through a Slide Show You need to be able to move forwards and backwards through your on- screen slide show This allows you to take questions and be more flexible

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 81 Slide Show Transitions Change to Slide Sorter view by clicking on the Slide Sorter button Select Slide Transition from the Slide Show menu

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 82 Slide Show Timings Each slide in your slide show can have a different timing applied to it The timings you set for each slide appear below the slide in Slide Sorter view

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 83 Slide Show Annotations It is possible to add freehand annotations to draw attention to a particular part of the slide

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 84 Hidden Slides Select the slide(s) you wish to hide –The slide will be hidden during a slide show –In Slide Sorter view an icon appears below the slide, which contains the slide number with a line through it, to indicate that it is hidden

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 85 What are Animation Effects? Animation effects allow you to add a range of special effects to your slide shows! –Drive-in Effect –Flying Effect –Camera Effect –Flash Once –Laser text Effect –Typewriter Text Effect –Reverse Text Build –Drop-in Text Effect The Animation Effects Toolbar

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 86 Drive-in Effect The selected text or object “drives in” from the right This is accompanied by the sound of a car! Toolbar icon

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 87 Flying Effect The selected text or object “fly in” from the left This is accompanied by a “whoosh” sound Toolbar icon

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 88 Camera Effect The selected text or object “opens” in an effect that simulates the opening of a camera lens

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 89 Flash Once The selected text or object “flashes” once when the slide has finished building This slide contains a number of objects that will flash once

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 90 Laser Text Effect The selected text or object will “fly” from the top, right of the slide This is accompanied by a “laser” sound If you apply this effect to text, then each letter appears, letter by letter(flying in from the top, right)!

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 91 Typewriter Text Effect The selected text is displayed character by character, as if it were being entered from a typewriter

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 92 Reverse Text Build The selected text will “fly” up from the bottom of the screen When used on a bulleted list, the last line is displayed first and the first line is displayed last

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 93 Drop-in Text Effect The selected text “drops in” from the top of the screen Text is display one word at a time

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 94 Meeting Minder Allows you to take minutes or add items to an action list while you run a slide show (or editing a slide)

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 95 Slide Show Shortcuts Press F1 during the Slide Show to display the shortcuts In Slide Sorter mode click on the Transition icon to preview the transition effect for that slide

© Cheltenham Computer Training PowerPoint 2000 Foundation - Slide No 96 Review Questions