Importing/Exporting Applicant Data An overview of methods for moving SOPHAS data into external data systems (Banner, PeopleSoft, etc) from SOPHAS or AdMIT.

Slides:

Advertisements

Similar presentations

CDMS Web Portal: FEMAS SOFTWARE PROGRAM FOR UPDATING STATEWIDE DATASETS CDMS Web Portal Version 1.0 The standardized role-based application to update statewide.

Advertisements

Little Used, but Powerful Features with GP Cathy Fregelette, CPA, PMP Practice Manager BroadPoint Technologies September 20, 2012.

SERVICE MANAGER 9.2 VIEWS AND REPORTS July, 2011.

CBO CNF Manual. About CBO  CBO extensive information of product.  Easy to understand interface so that anyone will be able to use it without major training.

Alternative FILE formats

Test Case Management and Results Tracking System October 2008 D E L I V E R I N G Q U A L I T Y (Short Version)

Copyright © 2009, Biddle Consulting Group, Inc. 1 Using the Export Wizard Training Presentation Click on the screen or press the right arrow key (  )

With Microsoft Access 2010© 2011 Pearson Education, Inc. Publishing as Prentice Hall1 PowerPoint Presentation to Accompany GO! with Microsoft ® Access.

Student Manager Catalog Builder An ACEware Webinar.

Access 2007 Product Review. With its improved interface and interactive design capabilities that do not require deep database knowledge, Microsoft Office.

RACAR FALL MEETING Topics of Discussion  System Requirements  Linking to SCT Banner ® Tables using ODBC data sources  Creating queries and.

GMetrix SMS Testing Center Guide.

Tutorial 8 Sharing, Integrating and Analyzing Data

Using Social Care Online: an overview Version 1.0 April 2015.

Bar|Scan ® Asset Inventory System The leader in asset and inventory management.

Tutorial 11: Connecting to External Data

Microsoft Office Word 2013 Expert Microsoft Office Word 2013 Expert Courseware # 3251 Lesson 4: Working with Forms.

1 New : Create your own message starting from scratch 2 New From Template: add professionally designed templates provided exclusively by Gorilla Contact.

Integrating Word, Excel, Access, and PowerPoint

Outlook 2013 Day 2 of 2 Dan McAllister Just arriving? Sign-in near the door Grab a handout Just arriving? Sign-in near the door Grab a handout Finished.

Overview of Mini-Edit and other Tools Access DB Oracle DB You Need to Send Entries From Your Std To the Registry You Need to Get Back Updated Entries From.

Portal and AQAS-Philadelphia University 21-22/6/2011 AVCI Platform in PU Dr. Abdel-Rahman Al-Qawasmi Philadelphia University Director of Computer Center.

Defining Styles and Automatically Creating Table of Contents and Indexes Word Processing 4.03.

Introduction to Access By Mary Ann Chaney and Alicia Harkleroad.

Primavera Highlights During COLLABORATE  Primavera Key Note: Making the Most of Your Oracle Primavera Investment Dick Faris, Primavera Co-Founder & Oracle.

DE&T (QuickVic) Reporting Software Overview Term

Self Guided Tour for Query V8.4 Basic Features. 2 This Self Guided Tour is meant as a review only for Query V8.4 Basic Features and not as a substitute.

Session 8-1 Session 8 The Power and Flexibility of EDExpress.

U.S. Customs and Border Protection AM-100 Courtesy Notice of Liquidation Report Webinar 1 October 12, 2011 Monica Crockett Director, Entry Summary, Accounts.

London April 2005 London April 2005 Creating Eyeblaster Ads The Rich Media Platform The Rich Media Platform Eyeblaster.

Exploring Microsoft Access Chapter 4 Relational Databases, External Data, Charts, and the Switchboard.

To enhance learning, service, and research through an advanced information technology environment. Our Mission:To enhance learning, service,and research.

ODBC  Topics  MDS ODBC Account  Now have ability to create and manipulate your own reports, with your data, using various reporting tools.  Access.

Case study: Connecting data to the Data Provider Sergey Sukhonosov National Oceanographic Data Centre, Russia Expert training on the Ocean Data Portal.

Computer Literacy BASICS: A Comprehensive Guide to IC 3, 5 th Edition Lesson 24 Managing and Reporting Database Information 1 Morrison / Wells / Ruffolo.

Microsoft Access Designing and creating tables and populating data.

LSHTM opendatakit.lshtm.ac.uk.

Session Making Queries and Multiple Entry Work for You in Direct Loans (Hands-On) Session 21.

R7 Integrator and Enterprise Integrator: You won’t believe this is XA… Deborah Vermillion, VP Consulting Services, CPIM, CIRM Belinda Daub, Senior Consultant.

Gold – Crystal Reports Introductory Course Cortex User Group Meeting New Orleans – 2011.

Internal and Confidential Cognos CoE COGNOS 8 – Event Studio.

AdMIT Custom Export (new) The new Custom Export utility features an easier to use interface and more fields.

Session Session 10 Queries: Powerful and flexible tools that anyone can use.

PharmAdMIT 2008 New Features Preview. Changes in PharmAdMIT 2008 There will be 3 major changes in PharmAdMIT 2008: 1. A new, improved Custom Export feature.

XP New Perspectives on Microsoft Office Access 2003, Second Edition- Tutorial 6 1 Microsoft Office Access 2003 Tutorial 6 – Creating Custom Forms.

C. Candace Chou University of St.Thomas EndNote for Researchers.

Web based Documentation Distribution Tools: MSAccess database (DSN) DreamWeaver Ultradev Microsoft Image Composer Clicking on the document will open an.

Copyright 2007, Paradigm Publishing Inc. BACKNEXTEND 8-1 LINKS TO OBJECTIVES Import data from another Access table Import data from another Access table.

Pennsylvania Information Management System (PIMS) PIMS Cognos Reporting Instructions December 2007.

Database Applications – Microsoft Access Lesson 5 Shared Data.

DU REDCap Introduction

3. System Task Botton in Form (Uploader Function)

Slate User Group Integrations and Feeds NERCOMP – April 27, 2009

VI-SEEM biobank implementation

Brian McCallum UWS, Web Services Unit 15 November 2011

Database Database is a large collection of related data that can be stored, generally describes activities of an organization. An organised collection.

Data File Import / Export

Microsoft Access 2003 Illustrated Complete

StudentTranscripts Service Overview

INTAKE OF NEW PORTFOLIO AND INVOICES

Microsoft Office Access 2003

Exploring Microsoft® Access® 2016 Series Editor Mary Anne Poatsy

PubMed Database Interface (Basic Course Module 4 Part B)

Microsoft Office Access 2003

Access Tutorial 8 Sharing, Integrating, and Analyzing Data

Patents e-Commerce Update: Public and Private PAIR

Patents e-Commerce Update: Public and Private PAIR

Integrating Office 2013 Programs

Extend Excel with Smartlist Designer

Tutorial 8 Sharing, Integrating, and Analyzing Data

Presentation transcript:

Importing/Exporting Applicant Data An overview of methods for moving SOPHAS data into external data systems (Banner, PeopleSoft, etc) from SOPHAS or AdMIT

The Data: What’s available? These zip files contain the applicant data in two formats: Plain text (.txt) Microsoft Access database (.mdb) Schools receive applicant data in zip files (Available via download through the Admissions Officers’ Web Portal.) Note: Data dictionaries describing the file contents will be provided for both AdMIT and SOPHAS files.

The Data’s Destination For most schools, the destination will be a campus-wide database system, such as PeopleSoft or Banner. Schools will import data into their systems as needed for either of the following Sources  Directly from SOPHAS import files (direct method)  By generating files through AdMIT’s “Custom Export” feature. (indirect method) Institutional Database (Banner, PeopleSoft, SMS, etc)

Direct Import Steps Download zip file from the web Text and mdb formatted files containing all applicant data for the current mailing unzip Import (3rd party script/program) Institutional Database (Banner, PeopleSoft, SMS, etc) This import process must be repeated for each mailing.

Indirect Import Steps import Institutional Database (Banner, PeopleSoft, SMS, etc) Download zip file from the web portal unzip Import (3 rd party script/program) Modify applicant data Process applications Make decisions Filter applicant pool File generated in a “flat file” format chosen by the user (txt, xml, dbf, sdf, or xls) export

Benefits and Drawbacks: Direct Method Benefits: Fewer steps All fields data provided by SOPHAS are available. Drawbacks: No local processing from AdMIT is passed to main system  Directly imported data won’t contain all of the changes and added data from the Admissions officers. Must be run multiple times (once per mailing) Always pulls in all applicants (does not account for changes made during the admissions cycle) More complex script/programming  because it must run multiple times, and imports will have updates to applicants, this method must account for that repeated/updated data.

Benefits and Drawbacks: Indirect Method Benefits: Data added/modified during the cycle can be exported. School may choose which fields appear in the custom export file. User-defined fields from AdMIT are available for export.  Custom fields are used to track data collected by the school that is not provided by SOPHAS. Export only the desired records by using filtered lists in the Custom Export utility.  For example, many schools only import matriculated applicants into the main system to avoid adding unused records to the main system. Custom Export allows 5 different file formats. (More flexibility in design) Drawbacks: More steps Less available data fields.  Although most fields are available for export, AdMIT’s export does not include every field imported.