Federal Acquisition Service U.S. General Services Administration REPORTING PROPERTY

Federal Acquisition Service U.S. General Services Administration  Federal Executive agencies are legally required (FMR ) to report excess personal property to GSA for screening and disposal.  Legislative and Judicial branches are encouraged to report their excess personal property to GSA. WHY MUST I REPORT?

Federal Acquisition Service U.S. General Services Administration  Hundreds of item records can be batched and sent as a single file  Excess records must be on a property management system  Agencies must develop a program to format their records to conform to GSAXcess® layout  Transmitted by FTP  Processed during the GSAXcess® nightly cycle Batch POC Prerana at  Generally sent one or a few records at a time  Each item must be entered through GSAXcess®  Processed real time BatchOn-Line TWO REPORTING METHODS

Federal Acquisition Service U.S. General Services Administration You can create a Property Report through two methods – Main Menu and Report Property ON-LINE REPORTING

Federal Acquisition Service U.S. General Services Administration Reporting PermissionSearch/Select PermissionCFL Permission AAMS/EADS/IADS PermissionState User Permission GSA Permission NASA Permission GSA – CFL Permission CFL Permission Depending on your permission levels for functions, you may see different menu options Main Menu (All Available Permissions)

Federal Acquisition Service U.S. General Services Administration Most customers will see this Main Menu design. If you are an AAMS/EADS/IADS customer, the AAMS menu will be in activated and not grayed out. Main Menu (Common Permissions)

Federal Acquisition Service U.S. General Services Administration By clicking on Create Report OR Report Property, you are directed to the Report Property Data Creation input screen. Report Property

Federal Acquisition Service U.S. General Services Administration Message Line to guide you Designed like the SF120 Initial Report – Input Screen

Federal Acquisition Service U.S. General Services Administration AG/BUR – pre-filled AAC identifies your office and is found by the system by info in your user profile; Julian Date is system assigned; Serial No. is input by you AAC – Activity Address Code Julian Date Serial # Begin Report

Federal Acquisition Service U.S. General Services Administration Choose if you report for more than one address Reporting Agency Address Pre-filled

Federal Acquisition Service U.S. General Services Administration An example of an Agency that has many reporting addresses to choose from Reporting Agency Address Selection

Federal Acquisition Service U.S. General Services Administration Enter the zip code of the office, click Submit and see what addresses are stored. You can select by clicking the “Select” button and add by entering the data in the “Add” fields. Storing Common Data

Federal Acquisition Service U.S. General Services Administration 0001 Selecting the stored address pre-fills all your information Storing Common Data

Federal Acquisition Service U.S. General Services Administration You can also store point of contact information Storing Common Data

Federal Acquisition Service U.S. General Services Administration 0001 By checking the boxes, duplicate information will be entered in the property location and custodian information Common Data

Federal Acquisition Service U.S. General Services Administration 0001 Common Data

Federal Acquisition Service U.S. General Services Administration 0001 An accurate ensures that you will receive all communications from GSAXcess! Notifications

Federal Acquisition Service U.S. General Services Administration Ninety-five percent of all reported property is Regular Utilization and Donation screening. This is pre-selected for you. To find out more about property types Type Property

Federal Acquisition Service U.S. General Services Administration Type Property

Federal Acquisition Service U.S. General Services Administration Reimbursable Property

Federal Acquisition Service U.S. General Services Administration Information required to send proceeds back to reporting agency. If your property is an “Exception” and not Normal Reutilization and Donation screening, then Agency Location Code and Appropriation Fund is required Reimbursable Property

Federal Acquisition Service U.S. General Services Administration To help identify your Federal Supply Classification, click on the “FSC” hypertext for a searchable listing Report Property (FSC)

Federal Acquisition Service U.S. General Services Administration You can search by FSC or FSG code or description FSC List

Federal Acquisition Service U.S. General Services Administration Furniture Enter the name or first three characters of the word and click “Submit”. Click on the hypertext to pre-fill the FSC and description on the property report. FSC Results

Federal Acquisition Service U.S. General Services Administration Populates item name and FSC with selected data FSC and Item Name

Federal Acquisition Service U.S. General Services Administration Add more descriptive detail Item Name

Federal Acquisition Service U.S. General Services Administration  Computers – FSG 70  Vehicles - FSCs 2310 and 2320  Vessels - FSG 19, over 50 ft.  Aircraft – FSCs 1510 and 1520  Weapons – FSCs 1005 and 1010  Trailers - FSC 2330 and FEMA Special FSCs

Federal Acquisition Service U.S. General Services Administration Computer selection screens display whether or not the property is selected for Computers for Learning Computers

Federal Acquisition Service U.S. General Services Administration FSC’s 7010, 7021, 7025, 7035 Computer Selection Screen

Federal Acquisition Service U.S. General Services Administration FSC’s 7010, 7021, 7035 model and processor are also required Computer Selection Screen

Federal Acquisition Service U.S. General Services Administration Computer Selection Screen

Federal Acquisition Service U.S. General Services Administration FSC’s 2310 and 2320 – all fields are mandatory except Color Gradient Vehicles

Federal Acquisition Service U.S. General Services Administration FSG’s of 19 Vessels

Federal Acquisition Service U.S. General Services Administration Will display, if “Yes” to vessel is over 50 ft Vessels

Federal Acquisition Service U.S. General Services Administration FSC’s 1510 and 1520 Aircraft

Federal Acquisition Service U.S. General Services Administration Once FSC for Weapon is entered (below), the “Item Name” text changes to “Weapons List.” Also, “Serial Number” added at the end of “Special Description Code and Text.” Weapons

Federal Acquisition Service U.S. General Services Administration If your weapon is not listed, contact with details to get added. Weapons List

Federal Acquisition Service U.S. General Services Administration Add Serial Number Weapons

Federal Acquisition Service U.S. General Services Administration FSC 2330 reported by FEMA Trailers and Mobile Homes (only )

Federal Acquisition Service U.S. General Services Administration GSA is preselected for you Federal Asset Sales

Federal Acquisition Service U.S. General Services Administration Federal Asset Sales Center Current Agency Sales Centers at eTools, GovSales.gov, GovSales Contacts.

Federal Acquisition Service U.S. General Services Administration Federal Asset Sales Center

Federal Acquisition Service U.S. General Services Administration Unit of Issue Click on the Unit of Issue hypertext for a listing of all available Unit of Issue descriptions.

Federal Acquisition Service U.S. General Services Administration Unit of Issue Click on the Unit of Issue abbreviation hypertext to pre-fill the Unit of Issue input box on the property report screen

Federal Acquisition Service U.S. General Services Administration Report Property Any field descriptions that have an asterisk * are required fields

Federal Acquisition Service U.S. General Services Administration Demilitarization Codes Demil code is almost always “A”.

Federal Acquisition Service U.S. General Services Administration How Old Is This Property? Clicking on the calendar icon brings up an active calendar that you can select the date, click and it pre-fills the date Date Manufactured and Acquisition Date (calendar)

Federal Acquisition Service U.S. General Services Administration Good Description Note: SRD ( leave blank). The system will fill the date in automatically when submitted GOOD DESCRIPTION OF ITEM IS EXTREMELY IMPORTANT

Federal Acquisition Service U.S. General Services Administration Report Buttons These features allow GSAXcess® to do some of the reporting work for you

Federal Acquisition Service U.S. General Services Administration Report Button Clicking on Print Report, submits the report and displays the complete report in print format

Federal Acquisition Service U.S. General Services Administration Print Property Report Will not begin another report. You can Print this report for your records by clicking Print or go back to your report input screen by clicking Back

Federal Acquisition Service U.S. General Services Administration Message line indicates the report was added Report Button

Federal Acquisition Service U.S. General Services Administration Clicking on “More Items and Retain Common Data Only”, submits the report and displays all data up until the Federal Supply Class (FSC) More Items and Retain Common Data

Federal Acquisition Service U.S. General Services Administration Will start another report. Enter new ICN. All other data is carried over. Submits the report and displays all of the same data except the ICN. This would be good if you are reporting items with like serial numbers. More Items and Redisplay all Data

Federal Acquisition Service U.S. General Services Administration THIS OPTION WILL SUBMIT YOUR REPORT BUT WILL NOT START ANOTHER REPORT. Submit Button

Federal Acquisition Service U.S. General Services Administration Save Data Prior to Submission The options are:  Save and Menu (Note: Will take user back to Menu).  Save and Quit ( Note: Will take the user back to login). You can save your data without submitting and come back later to complete

Federal Acquisition Service U.S. General Services Administration Clicking Save and Menu or Save and Quit retains saved data for completion at a later date with the exceptions of the Agency Location Code (ALC), quantity and acquisition cost. Saved Report

Federal Acquisition Service U.S. General Services Administration Saved Data After Log-in, if data is saved, this window is displayed. You see this message each time you log in until you delete the message or complete the submission

Federal Acquisition Service U.S. General Services Administration Saved Report Complete your property report and submit. Saved Report

Federal Acquisition Service U.S. General Services Administration Session Expired Message If you leave your computer, the system will time out but will save your report data for later

Federal Acquisition Service U.S. General Services Administration Modify Report You can change information on your property report the day you submit by clicking “Modify Report”

Federal Acquisition Service U.S. General Services Administration Modify Report Enter your ICN and click submit

Federal Acquisition Service U.S. General Services Administration Modify Report Data redisplayed

Federal Acquisition Service U.S. General Services Administration Rules to Modify Report  Only YOUR OWN reports  Only until the NIGHTLY GSAXcess® cycle of the day of input  After that, the change must be done by your GSA Area Property Officer or NUO

Federal Acquisition Service U.S. General Services Administration How to See Current Items in GSAXcess® “Review Report” is a powerful user tool

Federal Acquisition Service U.S. General Services Administration To see all active reports in Internal, CFL, or GSAXcess® screening enter your Agency code and AAC, click Submit Review Report

Federal Acquisition Service U.S. General Services Administration Shows status of active property and even transferred property up to seven days after transfer Report Results

Federal Acquisition Service U.S. General Services Administration How to See All Your Items in GSAXcess®

Federal Acquisition Service U.S. General Services Administration How to See All Your Items in GSAXcess®

Federal Acquisition Service U.S. General Services Administration How to See All Your Items in GSAXcess®

Federal Acquisition Service U.S. General Services Administration What Happens After I Report Report Property Screening Times Regular property21 days screening Exchange Sale property2 days screening FSG 71 furniture14 days screening 7 days for some Dept. of Defense FSG 70 computers for CFL7 days CFL, 14 days GSAXcess® (7010,7020,7021,7025,7030, 7035,7042,7045, and 7050) Vessels 50 Ft and over 60 days screening Aircraft 60 days screening ***Your property will screen the required amount of time. If there is INTEREST in Transfer or Donation you will receive an SF 122 or SF123. If no interest, you will receive an end of screening .

Federal Acquisition Service U.S. General Services Administration What Happens After I Report with SF122 or SF123 for transfer or donation if item has been requested and allocated by a GSA APO

Federal Acquisition Service U.S. General Services Administration What Happens After I Report with SF122 or SF123 for transfer or donation if item has been requested and allocated by a GSA APO

Federal Acquisition Service U.S. General Services Administration What Happens After I Report telling you where you property is. GSA Sales; USDA-CEPO or Waiver (control returned to the Agency) when there is no interest

Federal Acquisition Service U.S. General Services Administration GSA Sales Status Your MySales User ID is normally the same as your User ID in GSAXcess®. Your initial password is For questions click Contact Us.

Federal Acquisition Service U.S. General Services Administration GSA Sales Status To review all your items that are currently reported to GSA Sales, click Review your Sale Items. If the item is not in MySales and you have received an end of screening notice that indicates GSA Sales, please contact the appropriate GSA Sales Management Office.

Federal Acquisition Service U.S. General Services Administration GSA Sales Status

Federal Acquisition Service U.S. General Services Administration QUESTIONS?