Federal Acquisition Service U.S. General Services Administration Gregory D. Foster, I Area Property Officer/Contracting Officer Property Management Division Region 4/Southeast Sunbelt Region/Atlanta General Services Administration GSAXcess®: Reporting Federal Excess Personal Property May 4, 2010

 Report Property  Authorities  Types of Electronic Reporting  How to access GSAXcess®  How to access Report Property on-line  How to use the toolboxes in Report Property  Definitions  Special Federal Supply Groups and Classes  How to add multiple photos  Where to get help Course Objectives

Authorities  Statute  United States Code (USC)  Title 40 USC 524  Regulations  Code of Federal Regulations (CFR)  41 CFR Disposition of Excess Personal Property

Who? 40 USC 524 (a)(3)  “Each executive agency shall … promptly report excess property to the Administrator of General Services”

Who?  Executive agencies:  In: 50 states District of Columbia Puerto Rico Virgin Islands American Samoa Guam Northern Mariana Islands  Must report  Legislative and Judicial Branches  Encouraged to report

What? All excess property except -- FMR  Direct Transfer Property  Abandonment/Destructi on Property  Nonappropriated Fund Property  Foreign Excess Property  Scrap  Perishables  Hazardous Waste  Trading Stamps  Controlled Substances  Nuclear Regulatory Commission – Controlled Material  Property Dangerous to Public Health and Safety  Classified Items or Property Sensitive for Reasons of National Security

Why? FMR  Promote reuse by the Government  Minimize new procurement costs  Save the taxpayer money by continued use  Helps assure that information is:  Accessible  Disseminated to the widest range of reuse customers.

How?  Electronic Reporting  Preferred method Exception:  When items need to be removed on day of screening  Paper Submissions  Standard Form 120 Requires double processing

Where? FMR  Electronic Reporting  Send to GSAXcess®  Paper Submissions  Send the SF 120 to the GSA regional office for the region in which the property is located  Exceptions: AircraftSan Francisco, CA Civilian vesselsAtlanta, GA DoD vesselsPhiladelphia,PA FirearmsDenver, CO

Electronic Reporting FMR  Two Types  On-line You enter data on a real-time, interactive screen For agencies without a property data base  Batch For agencies with excess property records in an agency data base Data elements are arranged in a prescribed GSA record layout Records are batched Batch is FTPd to GSAXcess®

1,500 Character Batch Record Layout

Batch Customers  Department of Defense  Department of Energy*  Department of Interior*  Department of Commerce*  National Aeronautics and Space Administration  Department of Transportation*  Department of Homeland Security

Home Page…… gsaxcess.gov

How do I get a User ID?  National Utilization Officer  U.S. Air Force's Civil Air Patrol  U.S. Bureau of Land Management  U.S. Bureau of Prisons  U.S. Bureau of Reclamation  U.S. Coast Guard  U.S. Department of Agriculture  U.S. Department of Energy  U.S. Fish and Wildlife Services  U.S. National Park Service  U.S. Marshals Service  GSA Area Property Officer  All other agencies

Report Property Links

System Populates

Prefill Links

Initial Load – Zip Code

After Initial Load

System Populates

Initial Load – Phone No.

System Populates

Property Type – Regular Screening

Property Type -- Exceptions

Mandatory Fields

Federal Asset Sales Center  Agencies must use an approved Sales Center as their sales provider for exchange/sale and surplus property  GSA  All Commodities  Throughout the United States  For All Sales Methods  USDA-CEPO  All Commodities  DC Metro Area only  Live Auctions only  If you select Waiver, then control of the item will be returned to the Agency for disposal or sale.

Federal Supply Groups and Classes Requiring Extra Data  Guns  1005 –thru 30mm  1010 –over 30mm-75mm  Aircraft  1510 –Fixed Wing  1520 –Rotary Wing  Vehicles  2310 – Passenger  2320 – Trucks and Truck Tractors, Wheeled  2330 – Trailers  Vessels  19  Computer Equipment  70

FSC 1005

Pop Up Window for FSC 1510

Pop Up Window for FSC 19

Pop Up Window for FSC 2320

Drop Down Menu for Body Style

Drop Down Menu for Computers – Group 70

Listing of Available Items

Hypertext Fields with Pop-Up Screens

CFL Decision

Upload Pictures

Requires Separate Login (866)

File Naming Convention  Item Control Number  1453F  Follow by a letter "A through M" with exception of "I“  1453F A  End with the type of file ".jpg“  1453F A.jpg [the first (main) picture]

Picture Files on User’s Hard Drive

Picture Files Selected

Record Added

Get a copy for your file

Your File Copy

Modify Property Report

Photos are awaiting approval

Help Resources  Help screens available on line  Area Property Officers throughout the U.S.  Web site “  GSAXcess® HelpDesk  

Help Screen

Questions