ETP Reloaded e-Commission Technological Platform Upgrade to Microsoft Office 2003 DIGIT Adapted to DG SCIC.

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Presentation transcript:

eTP Reloaded e-Commission Technological Platform Upgrade to Microsoft Office 2003 DIGIT Adapted to DG SCIC

Office 2003 Outlook 2003Word 2003Excel 2003PowerPoint 2003DGEnd Slide 2 Objectives of the Presentation Discover the new functionalities of Microsoft Office 2003 Questions Introduction

Office 2003 Outlook 2003Word 2003Excel 2003PowerPoint 2003DGEnd Slide 3 Objectives of the MIGRATION Why a second Office migration? Possibility to save the files under a single independent storage format for Office applications: XML = X ML Possibility to save the files under a single independent storage format for Office applications: XML = Xtended Markup Language Support 2002/XP will soon be stopped Basis for new applications Introduction

Office 2003 Outlook 2003Word 2003Excel 2003PowerPoint 2003DGEnd Slide 4 Structure of the Presentation Module 1: OFFICE 2003 Module 2: OUTLOOK 2003 Module 3: WORD 2003 Module 4: EXCEL 2003 Module 5: POWERPOINT 2003 Module 6: MIGRATION AT DG SCIC Introduction

Module 1. OFFICE 2003

Office 2003 Outlook 2003Word 2003Excel 2003PowerPoint 2003DGEnd Slide 6 What’s new in Office 2003 Access to Microsoft Office programs Toolbars Office 2003

Outlook 2003Word 2003Excel 2003PowerPoint 2003DGEnd Slide 7 Access to Microsoft Office programs Start > All Programs > Microsoft Office Office 2003

Outlook 2003Word 2003Excel 2003PowerPoint 2003DGEnd Slide 8 Toolbars More colourful Rounded 3D Effect Office 2003 Word 2003 Excel 2003 PowerPoint 2003

Module 2. OUTLOOK 2003

Office 2003 Outlook 2003Word 2003Excel 2003PowerPoint 2003DGEnd Slide 10 What’s new in Outlook 2003 Update General interface New s notification More powerful mail management Multiple calendars Outlook 2003

Office 2003 Outlook 2003Word 2003Excel 2003PowerPoint 2003DGEnd Slide 11 Update What is updated : the Outlook client : « your part » of Outlook What is not updated yet: the central Exchange Server (should be replaced by DG DIGIT during 1st semester 2006) Outlook 2003

Office 2003 Outlook 2003Word 2003Excel 2003PowerPoint 2003DGEnd Slide 12 General Interface 123 "Navigation Pane" Outlook 2003 "Reading Pane" TO BE DE-ACTIVATED ! (RISK OF VIRUS) View > Reading Pane > Off "Content Pane "

Office 2003 Outlook 2003Word 2003Excel 2003PowerPoint 2003DGEnd Slide 13 Folder list Enables you to work as in Outlook XP ! Outlook 2003 OR

Office 2003 Outlook 2003Word 2003Excel 2003PowerPoint 2003DGEnd Slide 14 New s notification Desktop Alert (notification of new messages) in the lower-right corner Possible to customize it: Tools > Options > Options… > Advanced Options…> Display a New Mail Desktop Alert > Desktop Alert Settings Outlook 2003

Office 2003 Outlook 2003Word 2003Excel 2003PowerPoint 2003DGEnd Slide 15 s grouped by Date By default ! Can be changed in : Advanced Toolbar > Display Group by Box > Double-click on grey field > De-activate «Automatically group according to arrangement» Outlook 2003

Office 2003 Outlook 2003Word 2003Excel 2003PowerPoint 2003DGEnd Slide 16 Rules: easier to manage Outlook 2003 Tools > Rules and Alerts…

Office 2003 Outlook 2003Word 2003Excel 2003PowerPoint 2003DGEnd Slide 17 Search folders Outlook 2003 File > New > Search Folder

Office 2003 Outlook 2003Word 2003Excel 2003PowerPoint 2003DGEnd Slide 18 Quickly apply flags Choose a colour Outlook 2003

Office 2003 Outlook 2003Word 2003Excel 2003PowerPoint 2003DGEnd Slide 19 Show members of a list Outlook 2003

Office 2003 Outlook 2003Word 2003Excel 2003PowerPoint 2003DGEnd Slide 20 Click on the button in the Navigation pane Click on the button in the Navigation pane Open the colleague’s Calendar via File/Open Other user’s folder Open the colleague’s Calendar via File/Open Other user’s folder Check this Calendar’s bok under Other Calendars Check this Calendar’s bok under Other Calendars Multiple calendars Outlook 2003

Office 2003 Outlook 2003Word 2003Excel 2003PowerPoint 2003DGEnd Slide 21 EC software and Outlook 2003 Outlook Web Access (OWA) Update foreseen after the migration to Exchange 2003 (in principle during 1st semester 2006) Secured (SECEM) No changes Advanced Storage (EAS) No changes Outlook 2003

Module 3. WORD 2003

Office 2003 Outlook 2003Word 2003Excel 2003PowerPoint 2003DGEnd Slide 23 What’s new in Word 2003 Reading Layout Comparing two documents Protection of documents more performing Convert a document into PDF Word 2003

Office 2003 Outlook 2003Word 2003Excel 2003PowerPoint 2003DGEnd Slide 24 Reading layout Word 2003 View > Reading Layout

Office 2003 Outlook 2003Word 2003Excel 2003PowerPoint 2003DGEnd Slide 25 Comparing two documents Window > Compare Side by Side with… Word 2003 Window > Compare Side by Side with…

Office 2003 Outlook 2003Word 2003Excel 2003PowerPoint 2003DGEnd Slide 26 Restricted formatting (better protection of documents) Tools > Protect Document… Layout and Edition Word 2003

Office 2003 Outlook 2003Word 2003Excel 2003PowerPoint 2003DGEnd Slide 27 Convert a document into PDF PDF Code (version 2) Toolbar 1. Define conversion parameters 2. Send the documents to be converted : PDF CODE 3. Documents converted in.pdf format will be sent to your inbox within a few seconds Word 2003

Office 2003 Outlook 2003Word 2003Excel 2003PowerPoint 2003DGEnd Slide 28 Eurolook and Legiswrite Eurolook No changes New template: Technics and quality Legiswrite New version Information will be communicated later Word 2003

Module 4. EXCEL 2003

Office 2003 Outlook 2003Word 2003Excel 2003PowerPoint 2003DGEnd Slide 30 What’s new in Excel 2003 Comparing two workbooks New list options Excel 2003

Office 2003 Outlook 2003Word 2003Excel 2003PowerPoint 2003DGEnd Slide 31 Comparing two workbooks Window > Compare Side by Side with… Excel 2003

Office 2003 Outlook 2003Word 2003Excel 2003PowerPoint 2003DGEnd Slide 32 New list options Data > List > Create Excel 2003

Module 5. POWERPOINT 2003

Office 2003 Outlook 2003Word 2003Excel 2003PowerPoint 2003DGEnd Slide 34 What’s new in PowerPoint 2003 Save presentation on CD New PowerPoint viewer New presentation options PowerPoint 2003

Office 2003 Outlook 2003Word 2003Excel 2003PowerPoint 2003DGEnd Slide 35 Save presentation on CD File > Package for CD… PowerPoint 2003 CD-ROM burnt at Local Service Desk by the users - Please make an appointment ! - - Please make an appointment ! - To be used for USB key

Office 2003 Outlook 2003Word 2003Excel 2003PowerPoint 2003DGEnd Slide 36 New PowerPoint viewer Installed via Package for CD… wizard PowerPoint 2003

Office 2003 Outlook 2003Word 2003Excel 2003PowerPoint 2003DGEnd Slide 37 New presentation options Slide Show Toolbar (lower- left corner) SHIFT + F5 PowerPoint 2003

Module 6. MIGRATION AT DG SCIC

Office 2003 Outlook 2003Word 2003Excel 2003PowerPoint 2003DGFin Slide 39 DGWHEN? Start : asap End : end june 2006 HOW? Upgrade of current configuraiton (during the night - around 10 per night)

Office 2003 Outlook 2003Word 2003Excel 2003PowerPoint 2003DGFin Slide 40 Several windows will appear, among this one : Please DO NOT INTERRUPT, let the system work until the end of the process! DG 1 st CONNECTION

Office 2003 Outlook 2003Word 2003Excel 2003PowerPoint 2003DGFin Slide 41 WHAT IS KEPT Outlook: Signatures, FMBs, Categories,.pst files: « archived » and private Desktop : folders and files Access to network drives Internet Favorites Eurolook Authors Templates (Word, Powerpoint, Excel, Outlook) Customised views : Active Tasks, Calendar… DG

Office 2003 Outlook 2003Word 2003Excel 2003PowerPoint 2003DGFin Slide 42 Contact Persons Technical Problems? --> Contact the Local Service Desk (59708) DG

Office 2003 Outlook 2003Word 2003Excel 2003PowerPoint 2003DGEnd Slide 43 End Questions ?