Site License Advisory Team March 31, 2014 meeting

Agenda 1.Office365, iPad Apps, and Contracts, Oh My! 2.Pricing Changes for SLS Products 3.Upgrades –Minitab –NVivo for Mac –MATLAB 2014a 4.Adobe Creative Cloud 5.Microsoft Campus Agreement & SQL 6.Microsoft Support calendar for 2014 –Windows XP, Office 2003, Server 2003 and SQL 2008 are affected

Office365 and iPad Apps Last Thursday, iPad apps for Word, Excel, and Powerpoint were released –Apps are free and function in read-only mode until an active subscription login is applied –iOS 7 required –Office365 users are the only people eligible for a login O365 for University price: $80/4 years

Office365 and iPad Apps Current contract includes: –Office365 for Students? Yes. –Office365 for Fac/Staff? No. Today’s offering is: –Students, faculty, and staff can purchase a perpetual copy of Office Pro Plus 2013 for $49 at WiredOut. Perpetual No O365 services One computer

Office365 and iPad Apps Office365 offer from MS (that we have currently licensed for students) includes: –Up to 5 devices c.f. O365 University – 4 devices: 2 computers, 2 tablets –We can choose which O365 services to turn on –Subscription-based Graduates must purchase a subscription to remain on license We can continue to sell the perpetual copy through FY15 (graduating students, fac/staff)

Office365 and iPad Apps Licensing limitations: –Students – Already licensed through Student Advantage. Requires a headcount of mailboxes and a $0 PO to execute. –Fac/Staff – Fac/Staff licenses require an uplift SKU from Microsoft. Two options for this exist, but initial cost estimates are $20/mailbox/year. O365 for University was $80/4 years $20/box/year initial cost provides additional value, but not enough to significantly differentiate the offering.

Office365 and iPad Apps Technical Limitations: –Students: Integration of Peoplesoft/SIS into the university AD Testing Creating roles Roll-off process –Fac/Staff: Provisioning of an O365 Tenant Integration of Peoplesoft into AD Testing Creating roles

Office365 and iPad Apps Where do we go from here? –We have several items, beyond just contract and technical issues, to work out –Managing student access is top priority –We will work to provide options for fac/staff who require the software –Changes and updates prior to the next meeting will likely come from OCIO communications

Pricing Changes for SLS Expected price changes next year –Parallels (beginning April 1) Old price: $34. New price: $35 –Updates to 9 and 10 –Nvivo (beginning June 1) Old price: $42. New price: $50 –Adding: NVivo Mac –Minitab (beginning July 1) Old price: free. New price: $12 –Update to v. 17 –Sigmaplot (beginning July 1) Old price: $16. New price: $21

Pricing Changes for SLS OCIO will continue to provide a central share for budgeted FY15 purchases of: –MATLAB –SPSS –SYSTAT We expect to approach total recovery on those in FY16.

Symantec Antivirus Licenses OCIO Security has purchased a site-wide license for Symantec Protection Suite –Includes AntiVirus Recovery Desktop Ghost Several other components –Availability of the Suite and/or parts of it will be announced soon, as well as methods for obtaining the software

Upgrades Minitab 17 –Pending testing and update to the server –may require uninstallation of Minitab 16 across campus before we can update –Reviewing how the upgrade fits in with cost changes NVivo for Mac –Expected out in May MATLAB 2014a –Released in mid-March: current codes will on this version.

Adobe brought a new pricing option to the table in early January. –We met on Mar. 6, and have achieved approx. 63% funding based on current budgets I need more to make a case to move to this, site- wide If you have budget for Adobe products, please let me know Adobe

Microsoft SQL Server Microsoft has made an offer of approximately $400k to license the entire University starting July 1, to co-term with our Campus Agreement Cost is approximately $6/FTE (faculty, staff, and students) The University has reached a tipping point where licensing it for everyone will be cheaper than licensing it based on individual departmental need going forward.

Microsoft Support Calendar April 8, 2014 –Windows XP –Office 2003 –Exchange 2003 July 14, 2014 –Windows Server 2003 July 8, 2015 – Extended Support Transition –SQL Server 2008 and SQL 2008 R2 will no longer have Mainstream Support

Questions/Comments Next meeting April 30, 2014, 10 AM –Location to be announced