Mississippi Student Services Coordinators Appraisal Rubric (M-SSAR) Reaching Professional Excellence Subtitle

Office of Student Assessment Winter 2012 DTC Training Goals of this Session General introduction through Power Point and Process Manual. M-SSAR aligned with the SSC Technical Assistance Grid and Performance Assessment Tool. To provide orientation and framework for feedback To provide an overview of M-SSAR Process Manual Review the goals of this session. This is a brief overview; you will see that this evaluation tool mirrors the M-STAR process. 2014 M-SSAR Training ©MDE – Office of Career, Counseling and Support Services Insert Program Name Here

Office of Student Assessment Core Reason for the Change in ALL Evaluation Systems Winter 2012 DTC Training Under previous systems of evaluating educators, the scores received have become separated from the key output – student learning and successful completion To put into place effective tools for evaluation for ALL educational professionals This focus is a result of our ESEA Flexibility Waiver Read and discuss the reason for a change in All Mississippi educator evaluations. A new evaluation system was needed because historically there has been a misalignment between our evaluation ratings and student learning. 2014 M-SSAR Training ©MDE– Office of Career, Counseling and Support Services Insert Program Name Here

Office of Student Assessment Federal and State Theory of Action Winter 2012 DTC Training Improved Evaluation System Improved Educator Quality Improved Student Outcomes The research and data are clear - educator quality is the single most important variable impacting student achievement. It is imperative that evaluations be held with a high degree of integrity to support this theory of action and support all students in Mississippi. 2014 M-SSAR Training ©MDE - Office of Career, Counseling and Support Services Insert Program Name Here

Office of Student Assessment Implementation Timeline Winter 2012 DTC Training M-SSAR Developed with Student Services Input and feedback from Student Services Coordinators and Directors and CTE Contact Persons……… 2013-2014 Statewide Field test …...… August 2014-2015 Statewide Full Implementation .……August 2015-2016 Review the implementation timeline with participants. 2014 M-SSAR Training ©MDE - Office of Career, Counseling and Support Services Insert Program Name Here

©MDE - Office of Career, Counseling and Support Services How is M-SSAR Different? 2014 M-SSAR Training ©MDE - Office of Career, Counseling and Support Services

©MDE - Office of Career, Counseling and Support Services M-SSAR Flow Chart 2014 M-SSAR Training ©MDE - Office of Career, Counseling and Support Services

Office of Student Assessment M-SSAR Overview Winter 2012 DTC Training Five domains (weighted equally) Planning Assessment Instruction Learning Environment Professional Responsibilities 20 Standards Four levels of effectiveness: Unsatisfactory Emerging Effective Distinguished These Domains were already defined in the M-STAR and for the M-SSAR were aligned with the Student Services Program of Work. 2014 M-SSAR Training ©MDE - Office of Career, Counseling and Support Services Insert Program Name Here

©MDE - Office of Career, Counseling and Support Services Levels of Performance Performance ratings DISTINGUISHED Level 4 is the most effective level of performance. Rating at this level indicates that the performance is exemplary; consistently exceeding expectations. Level 3 is the expectation for all educators. Rating at this level indicates the performance consistently meets expectations. Those who receive this rating should receive professional development and support designed to address the identified area(s) for growth. Level 2 indicates either a beginning educator or one who needs focused professional development. Rating at this level indicates the counselor is sometimes meeting expectations, but not doing so consistently. Those who receive this rating should receive professional development and support designed to address the identified area(s) of challenge Level 1 is the least effective level of performance. Rating at this level indicates the performance is not acceptable. Those who receive this rating rarely meet expectations. Those who receive this rating should receive immediate and comprehensive professional development and support designed to address the identified area(s) for growth. EFFECTIVE EMERGING UNSATISFACTORY 2014 M-SSAR Training ©MDE - Office of Career, Counseling and Support Services

©MDE - Office of Career, Counseling and Support Services Examples of Evidence Daily Planners and schedulers Scripting of Student Services Coordinator comments Descriptions of Student Services Coordinator and student actions Documentation that supports activities and planning Data on student performance from district and school based information Data and information based on surveys and inventories Observations about the environment created by the Student Services Coordinator Evidence could include: assessments, program and activity evaluation, contact information, referrals, outcome data, pre- and post- tests, needs assessments, opinion surveys, achievement data, attendance and behavior reports/data, graduation rates, grades, skills attainment. Winter 2012 DTC Training ©MDE - Office of Career, Counseling and Support Services

©MDE - Office of Career, Counseling and Support Services Forms are very similar to M-STAR Pre-Observation forms Post-Observation forms Walk Through *As with M-STAR, the forms are optional if you prefer others, but for each SSC a score for each domain will be reported to MDE. Winter 2012 DTC Training ©MDE - Office of Career, Counseling and Support Services

Office of Student Assessment Pre-Observation Form Winter 2012 DTC Training This is completed by the SSC prior to the observation. Talk about the observation possiblities. Winter 2012 DTC Training ©MDE - Office of Career, Counseling and Support Services Insert Program Name Here

Office of Student Assessment Post Observation Form Winter 2012 DTC Training In the post observation form, the SSC completes the first 5 elements and the elements on the second page are completed by the administrator. Winter 2012 DTC Training ©MDE - Office of Career, Counseling and Support Services Insert Program Name Here

Office of Student Assessment Walk Through Winter 2012 DTC Training The forms are not the focus; they were designed to begin the process but if evaluators develop forms that work better for them, that is alright with MDE. The focus is on the final scores. Those will be submitted to MDE in the spring after the process is completed. 2014 M-SSAR Training ©MDE - Office of Career, Counseling and Support Services Insert Program Name Here

©MDE - Office of Career, Counseling and Support Services Scoring The M-SSAR Scoring the M-SSAR is easy Each Standard get a rating from 1-4 based on the criteria above Domain ratings are calculated by added the scores for each Standard and dividing by the number of Standards in a Domain The Total Score is obtained by adding the averaged score for each Domain and dividing by 5. This is the score that is reportable at the end of the academic year. 2014 M-SSAR Training ©MDE - Office of Career, Counseling and Support Services

©MDE - Office of Career, Counseling and Support Services Scoring – Scoring is very easy; each Domain score is the average of the Standards score. The Total Score is the average of each domain score Example: DOMAIN TOTAL is the sum of the scores of each standard divided by the number of standards. Domain I Standard 1 = 3 Standard 2 = 2 Standard 3 = 4 Domain I score is the Sum of the Standards divided by 3 9/3 = Score of 3 TOTAL FOR THE YEAR - Sum of all Domains divided by the number of Domains Domain I = 3 Domain II = 2 Domain III = 2 Domain IV= 4 Domain V = 4 TOTAL FOR THE YEAR 15/5 = Total Score of 3 2014 M-SSAR Training ©MDE - Office of Career, Counseling and Support Services

Contact Information Gail Simmons, Office Director Mississippi Department of Education Office of Career, Counseling and Support Services 601-359-3987 gsimmons@mde.k12.ms.us Keshia Washington, Program Supervisor Mississippi Department of Education Office of Career, Counseling and Support Services 601-359-1316 klwashington@mde.k12.ms.us 2014 M-SSAR Training ©MDE - Office of Career, Counseling and Support Services