Validating your data Webpage:

 What are validations?  When does the system validate your data? HEPCAT validations HEIMS validations  Understanding the rules  You control validation vs validation controlling you Principles and tips Overview

What are validations? A set of rules The system checks your data when you submit

HEPCAT Checks your data that you have imported into HEPCAT HEIMS Checks your data against previously reported data When does the system validate data? Two validation processes

Validation Relationships Course HELP Due StudentOS-HELPSA-HELPRevisions

Course HELP Due file Enrolment file Load Liability file HELP due Snapshot Student Submission

Warning Data can be submitted But may cause additional errors in HEIMS Fatal Incorrect data in HEPCAT Must be corrected before it can be submitted Types of HEPCAT validation errors

HEPCAT Submission

Validation Summary Report

HELP Due snapshot Enrolment file Load Liability file Validation Summary Report

Errors by validation level Validation Summary Report

Errors by validation level Validation Summary Report

Enrolment file 5 levels Load Liability file 6 levels Validations

Load Liability file data grid

Level 1 – Level 1 – Field

Level 1 – Level 2 – X-Field Reported HELP Debt of $8,000

Level 1 – Level 3 – X-Record

Level 1 – Level 4 – X-File

Level 1 – Level 5 – X-Sub: Time Reported student submissions will be listed under the status of “Accepted”

Level 1 – Level 6 – X-Sub:Type Checks against Course, Student and HELP Due

HEPCAT Error Reports

Validation Summary Report

VET Load Liability Detailed Report

VET Enrolment Detailed Report

HEPCAT functionality Filter Errors button allows you to view the records that failed a validation rule.

Controlling validations

Validations

Validation Rules

clear all validations

Preliminary validation checks Select levels 1 and 2 on both files

17 errors listed in previous error report, with preliminary check only 2 errors are listed. Preliminary validation checks

Correcting validation errors

Validated Submission

All submissions are validated ready to be reported. Note: HELP due file is not submitted unless requested.

Understanding validation rules If Then Must

Checks for data consistency Students Courses Units of Study HEIMS Validations

Warning Data is accepted in HEIMS But may impact on verification Fatal Incorrect data reported Data rejected, must be corrected Types of HEIMS Validations

HEIMS Online - Submission Reports LORRAINE TO UPDATE NOTES TO REFLECT ERRORS IN THIS REPORT

HEIMS Online - Submission Reports

Collect the information for reporting Conduct preliminary validations Review your HEPCAT warnings Review your HEIMS warnings Update Student Management Systems Validation principles

Save your error reports Validation rules are easier broken down Files share key elements Element documents can help you understand the validation rules HEPCAT training videos Useful tips

Check your data - HEIMS Online Data View Reports Fix any errors Then you will be well prepared for verification Next steps

Next deadlines DeadlineSubmission 31 August 2015 Census dates 1 April to 30 June 2015) Student data 15 September 2015Verification 2015 first half year data

Reporting Getting Started 11 August & 8 September 2015 Simplifying Verification 17 September 2015 Next training sessions

Need more help? For all your data questions contact Tertiary Information Management and Analysis Section Telephone: (02)

For all your policy queries Policy and program management Administration of FEE-HELP and VET FEE-HELP Financial estimates and payments HELP IT System (HITS) Contact: