2 2 CHAPTER Application Software

Competencies 1. Common software features 2. Word processors 3. Spreadsheets 4. Database management systems 5. Presentations 6. Software suites and integrated software

Some features are common to all applications Old friends General Purpose Applications

Applications General- purpose Windows Rectangular area containing Documents Programs Messages More than one window may be open at the same time

Simultaneous Open Windows

General Purpose Applications Menus Presents commands and options Drop down when selected

General Purpose Applications Toolbars Quick access to commonly used commands Standard and formatting the most common

General Purpose Applications Help Contents

General Purpose Applications Help Index

General Purpose Applications Office Assistant More Help...

Possible Disaster Recovery Restart the Application Restart the computer (COLD boot) Open the recovery file Verify contents Save recovered file New name

Word Processing Programs Microsoft Word Most widely used Corel WordPerfect Lotus Word Pro

Word Processor Features Spelling and grammar checkers Incorrect spelling identified Alternatives offered Poor grammar identified Makes suggestions Spelling and grammar checkers Incorrect spelling identified Alternatives offered Poor grammar identified Makes suggestions

Word Processor Features Find Find Quickly locate with search or find commands Quickly locate with search or find commands Search and replace Search and replace Automatic update of word(s) found with new word Automatic update of word(s) found with new word

Word Processor Features Hypertext links Cross references within the current document between documents Click on the link, and “it takes you there” Hypertext links Cross references within the current document between documents Click on the link, and “it takes you there”

Spreadsheets Microsoft Excel Corel Quattro Pro Lotus 1-2-3

Spreadsheets labels values formula

What-If Analysis

Spreadsheets Analytical graph

Database Management Systems DBMS Structure for data storage Tools

Database Management Systems Microsoft Access Corel Paradox Lotus Approach

Database Management Systems Organized Fields, records, tables and databases Tables linked by key field Locate and display Sort and analyze Program control languages

record table field value field names

Tables related by linking each other to a common key field

Database Management Systems Linked : OLE

Presentation Graphics Combines visual objects to present attractive, professional presentations Enhance learning Common types Microsoft PowerPoint Corel Presentations Lotus Freelance Graphics

Presentation Features Content development assistance Professional design Animations

Presentation Views Speaker Notes Linked Slide

Software Suite Bundled applications Microsoft Office Corel WordPerfect Suite Lotus SmartSuite Suites tailored to needs

Software Suites Convenient and effective data sharing Less than buying the separate application programs individually

Suite Types Microsoft Office

Suite Types for 110 Standard Professional Premium

Object Linking and Embedding OLE Object linking Object sharing Data automatically update Destination “tied” to source Resource intensive!

Object Linking and Embedding Object embedding Added to a destination document No links, no automatic updates Runs the embedded file from the destination document

A Look to the Future The focus on new versions is new functionality More powerful functions will increase the time for creativity, quality, and quantity