Presentation European Social Fund September 19 th 2006

Content Presentation Stakeholders Organisation of the Agency (140 employees) Organisation of ESF in the Netherlands (Current period )

SPD / Regulations European Commision Ministry of Social Affairs Applicant European Parliament Owner (SG) Policy maker (AM) Executor (Agency SZW) Agreement ESF-3 Dutch legislation Stakeholders ESF-3 Netherlands European Audit Office Internal Audit Dutch Audit Office

Organisation Chart General Manager of the Agency Manager of Execution Team Eindhoven Team The Hague Team Zwolle Manager of Conduct of Business Financial and General Department Legal Department Officemanagement Personnel, Organisation & Communication Internal Control Operational Audit

Programme : Presentation about the current and new ESF period : The detailed presentation about the financial administration by the teammanager of the Planning and Control department, Mr. Martin de Vries – 13.00: Lunch

: The detailed presentation about the legal department by a legal assistant, Mrs. Mireille Vrouenraets – 14.45: The detailed presentation about the internal control by the manager of the Internal Control department, Mrs. Raquel Verwei – 15.00: Break – 15.45: The detailed presentation about the communication, organisation and personnel by a communication advisor, Caroline Koopmans.

General comment: -Some subjects can (will) be repeated, but every presentation has its own point of view. -Feel free to ask questions !

Current ESF period: -Budget and priorities -The subsidy process consists of three phases: 1) The phase leading up to the first disposition 2) The monitoring phase 3) The phase of the final report -Which costs are eligible for subvention?

Budget € 1,75 billion ESF Objective 3 Priority 1: A comprehensive approach to the problem of adult job- seekers (€ 630 million) Measure A: Reintegration trajectories for the short-term unemployed Priority 2: Retaining a deployable labour force (€ 788 million) Measure B: Reintegration schemes for the long-term unemployed Measure C: Training of employees Measure D: Improving employees’ daily routine arrangements Priority 3: Lifelong learning (vocational education) (€ 280 million) Measure E: Tackling early school-leaving Measure F: Reinforcement of vocational training Measure G: Practical education Technical assistance (€ 52 million)

Projects per 31 st May jun-06 per measure in mio TotaalAB1B2B1/CCDEFG Total amount applications€ 3.150€ 735€ 34€ 0€ 267€ 1.572€ 35€ 337€ 94€ 76 Denied / withdrawn€ 428€ 160€ 2€ 0€ 22€ 125€ 8€ 73€ 17€ 21 work in progress€ 168 € 8€ 0 € 27€ 133€ 0 First dispositions€ 2.554€ 567€ 32€ 0€ 218€ 1.314€ 27€ 264€ 77€ 55 Final reports received *)€ 1.025€ 199€ 1€ 0€ 23€ 595€ 12€ 138€ 36€ 21 Work in progress Final reports *)€ 380€ 48€ 1€ 0€ 18€ 239€ 9€ 38€ 11€ 16 Final dispositions *)€ 645€ 151€ 0 € 5€ 356€ 3€ 100€ 25€ 5 Projects in progress (final reports to be received) *)€ 1.529€ 368€ 31€ 0€ 195€ 719€ 15€ 126€ 41€ 34 *)value first dispositions

Decision Go / no go Substantive and financial assessment Monitoring the project (new/revised) application First Disposition (positive/negative) Progress report Action needed? Revised Disposition Final reportSubstantive and financial assessment Final Disposition Subsidy Process ESF Consultants

1) The phase leading up to the first disposition: Substantive and financial assessment of subsidy applications. Every project is assigned to two consultants. The first consultant is the main contact and is also responsible for preparing the products in every stage.

 Substantive assessment Goal of the project Assessment of activities Target group of the project Expected results of the project

 Financial assessment Budget analysis: Costs per person Relation overhead direct Calculation (P*Q) Possible revenues Feasibility

2) The monitoring phase Second / other visits Mostly after receiving the progress reports. After the substantive analysis sometimes a visit is planned to monitor the progress (reviewing administrations, assessment of activities, analysing progress against budgets)

3) The phase of final report Final report Actions needed (e.g. project visit, visit internal audit) Administrative analysis of the administration

Which costs are eligible for subvention? Preparing phase: development costs, costs to prepare the project Monitoring phase:- direct costs (direct activities) - indirect costs (coordination, administration, accountants) Phase after the final report: cost for making the final report

The costs always have to be justified by documents such as: -A time-keeper status (Official document prooving the time spent on the project.) -A list of presence - A proof of payment, paid invoices as a result of an offer procedure, a comparative market research or a public procurement.

Public Procurement: Transparency and minimum value Type of procurement Minimum value in € (ex. VAT) (follows 100% the DIRECTIVE) Minimun requirement Minimum value in € (ex. VAT) (follows <100% the DIRECTIVE) Minimun requirement European (state) ≥ In European Official Journal ≥ In European Official Journal or internetsite European (municipalities) ≥ In European Official Journal ≥ In European Official Journal or internetsite National Public (state) (municipalities) In national or regional newspaper or internetsite In national or regional newspaper or internetsite Regional Public <50.000In regional newspaper or internetsite <50.000In regional newspaper or internetsite

Questions?