Information Services and Systems Sharing files and collaborating Image by Cloud computing now means that you can: Work across different platforms and devices Share files with others Back up your files and research material

Information Services and Systems Be aware of Free tools can vanish. Technical glitches Not designed as securely as internal organisation systems so need to be careful with sensitive data.

Information Services and Systems Free version = 2GB space Extremely popular = 50m+ users Software install or access also via the webvia the web Store files of any type: photos, word documents etc.

Information Services and Systems

Google Drive (Docs) 5GB free storage Software download available (Dropbox-style) Google Docs is online Office-style suite = Word documents, spreadsheets, presentations so has editing facilities Google Docs Easy to share and collaborate on a document

Information Services and Systems Google Drive / Docs

Information Services and Systems Note taking software Software to install plus you can access material via a web site. Upload up to 60 MB data a month in free version. Can buy extra space and additional features. Good for organizing snippets of information from different places.

Information Services and Systems

David Parry, an assistant professor of emergent media and communications at the University of Texas at Dallas, said he uses Dropbox for both scholarly reading and keeping track of documents for the courses he teaches. "The key for me is I store all my syllabuses there," he told me. "Anytime someone has a question about a syllabus, I have it— anywhere." Richard Johnston *Timely X-ray vid from PhD student Laura video is uploading to shared folder Case studies

Information Services and Systems Case studies Kim Mann shares her experience here of using Google Drive to write a conference panel summary with long-distance colleagues.Kim MannGoogle Drive Collaborative writing with a Google Drive document worked amazingly well. The best thing about it wasn’t that it had cool features (it does) or that it was “fun” to use (like some technology can be). No, the best thing about it was that the technology never felt like it got in the way of our collaboration. In Google Drive you can also view a history of the comments made on a document, so even “resolved” comments are preserved. conference-panel-with-google-drive/ conference-panel-with-google-drive/

Information Services and Systems Collaborating on a book – Courtney Greene and Elizabeth Ruane Found Google docs great for collaborating. Final version had to be in Word for publisher and had problems with references so switched to dropbox for final edits.

Information Services and Systems Evernote case studies Historian – way to collect sources – web clippings, pdfs, document scans and photos Astronomer – as a lab notebook – keep instructions, notes, results and share with colleagues Academic technology consultant – for academic organizing – keeps ideas, s about research projects and also notes on grant writing and committee work. Conference travel documents Ph.D. Student – digital photos of conference posters and business cards since fewer people give handouts these days plus notes on conversations he has with presenters and other attendees. academia/ academia/