PreAward Training January 30 th, 2015 Presented by: Maria Rojas & Dr. Helena Solo-Gabriele

1.PCRF (Proposal Contract Routing Form)PCRF 2.Proposal Narrative (1 page draft is acceptable) 3.BudgetBudget 4.Budget Justification 5.Cost Share (Internal Use Only - Tuition)Cost Share 6.RFP (Request for Proposal) 7.Letter of Collaboration (UM Lead)Letter of Collaboration 8.Letter of Collaboration (UM Non Lead)Letter of Collaboration Proposal Checklist

Proposals with Subcontracts submit:  Letter of Collaboration  signed by the Authorized Official  On agency letter head  Detailed Budget  Only first $25K take IDC (each subcontract)  Budget Justification  Statement of Work Subcontracts

 6 days prior to the due date (all forms completed).  If personnel from Medical or RSMAS are included, then please allow for 10 days.  Earlier deadlines  During holidays  For very large, Center-level/Multi Universities type proposals  Cannot guarantee submission if we are allotted less time for signatures and review.  Send Maria R. the RFP once you decide to submit. Proposal Submission Deadlines

 University-level website (  CoE share drive-Research/Instructions & Forms for Faculty  Step-by-Step Instructions Step-by-Step Instructions  Budget Forms Budget Forms  PCRF Forms PCRF Forms  CoE Blackboard (same as share drive). Where can I find the internal forms?

File Location

Blackboard

Blackboard Pre-Award Page

 PCRF-Long PCRF-Long  New Proposal  Supplemental  Competing and Non-Competing Renewals  Contracts  Amendments Proposal Transmittal when to use long form

PCRF Short Form  Change of PI/Key Personnel  No Cost Extensions  Change in Non-Financial Terms/Conditions  Scope Changes without new/Supplemental funding  Carry Forward  Re-budgeting (Not internal IPAR – thru the agency)  Reduction in Funding Proposal Transmittal When to use short form

Routing Form Decision Matrix

 Additional Space for Co PIs  Cost Share amount and account number  Facilities or IDC Waiver  Financial Conflict of Interest and Export Control  See CoE proposal preparation guidelines for Instructions Proposal/Contract Routing Form Includes

To avoid delays on Proposals make sure you completed:  Citi Training Module on conflict of Interest (COI)  Module 1-Financial Conflict  Module 2-Instutional Responsibilities  Module 3-Conflict of Interest Institution  DPS (disclosure profile system)  Verify Information on Dashboard  Under Project/Disclosures  Individual Compliances  Sort by Department/Name  For problems contact Lory Hayes Mandatory Citi COI-Training

 If submitting to NIH  eRA Common account eRA Common  If Submitting to NSF  NSF-FastLane Account NSF-FastLane Other Submission Forms

 Maria Rojas will full Applications to and will  Principal Investigator (PI)  Corresponding Department Managers:  BME-Angie Del-Llano  CAE-Maria Aldana  ECE-Vanessa Faz  MAE-Marisol Pernas  IEN-Daritza Berio Blanco  Dr. Helena Solo-Gabriele – Associate Dean of Research  Maria Rojas, Manager Sponsored Programs  Jackie Asenjo –Sr. Grant Administrator for Office of Research Administration (ORA)  Proposal due date will be listed on subject line  Maria Rojas will follow up with Jackie FYI-Proposal Package is sent to ORA by Maria Rojas

Questions?