Module 1 Session 1.1 Visual 1 Managing the Implementation of Development Projects Course Overview and Introduction

Module 1 Session 1.1 Visual 2 Module 1 Understanding the Project and Project Management Session 1.1 Structure of the Course and the Module

Module 1 Session 1.1 Visual 3 Instructional Objectives The learner will be able to describe:  The overall structure of the course and how it was derived  The instructional approach used  The learning tools available to support the learner  The role and responsibilities of the learners in the course  The instructional objectives for Module 1

Module 1 Session 1.1 Visual 4 Course Structure Modules: 1. Understanding the Project and Project Management 2. Structuring the Project Organization 3. Building the Team 4. Analyzing the Project Context 5. Refining Objectives, Scope, and Other Project Parameters 6. Preparing the Work Breakdown Structure 7. Planning and Scheduling with the Critical Path Method 8. Getting Management Approval and Support 9. Designing Control and Reporting Systems (Time, Cost, Resources, and Scope (Performance and Quality)) 10. Organizing Procurement 11. Executing and Controlling the Work 12. Terminating the Project

Module 1 Session 1.1 Visual 5 Instructional Approach Module 1. Understanding the Project and Project Management Session 1. Understanding Project Management Session 2. The Project Life Cycle (Exercise in Team Building) Session 3. The Project Preparation and Analysis Process Session 4. Understanding the Project Analysis Report Lectures Group Activities Case Study

Module 1 Session 1.1 Visual 6 Learning Tools Module Outline Module Overview Module Instructional Objectives On-the-Job Project Management Tasks Sessions Session Outline Instructional Objectives Optional Readings Homework Assignments Session Schedule Self-Assessment Questions and Answers

Module 1 Session 1.1 Visual 7 Module 1 Outline Outline for Module 1 Understanding the Project and Project Management Overview This module introduces the concepts of a project, the project life cycle, and systematic project management. The module also describes the process of analyzing a project at the feasibility and design phases, examines the contents of a typical project analysis report, and discusses when a project manager should call for a reassessment of the analyses on which the project’s design is based.... Instructional Objectives 1.At the end of the module, learners will be able to describe what is meant by a project, project management, the project life cycle, and a systematic process of project management. 2.Given a Project Analysis Report (PAR), learners will be able to analyze its content and, using a worksheet, will be able to summarize the key parameters of a project, including objectives, deliverables, budget, schedule, and organizational relationships.... Sessions Session 1.1 Understanding Project Management Session 1.2The Project Life Cycle (Exercise in Teambuilding) Session 1.3The Project Preparation/Analysis Process Session 1.4Understanding the Project Analysis Report... On-the-Job Tasks for the Project Manager Review the existing project documentation (e.g., Project Analysis Report) to understand the project’s history. Identify end-of-project objectives and deliverables....

Module 1 Session 1.1 Visual 8 Module 1 Session 1.1 Outline Outline for Session 1.1 Understanding Project Management Speaker: Date and Time: Instructional Objectives At the end of this session the learner will be able to: 1. Describe what is meant by: A project Project management Project life cycle 2. Describe the World Bank Project Life Cycle and contrast it with a project life cycle that a typical country might use. 3. Distinguish among the following: program, project, ongoing operational work.... Session Schedule Introduction to the course. 5 minutes Lecture Structure of the Course and the Module. 10 minutes Introductions by participants. 20 minutes Lecture Understanding Project Management. 30 minutes Discussion. 10 minutes Activity The World Bank Project Life Cycle (Reading from the ILO). 15 minutes Discussion. 10 minutes... Class Handouts

Module 1 Session 1.1 Visual 9 Self-Assessment Questions Use to Plan study Test your knowledge Guide your review of lecture content

Module 1 Session 1.1 Visual 10 Learner’s Role and Responsibilities Plan your study Ask questions Participate in discussion Participate in group work Share your knowledge with others

Module 1 Session 1.1 Visual 11 Administrative Arrangements Meeting time(s)/dates: Meeting place(s): Break times: Homework assignments: Grading policy: Location of washroom and other facilities: Instructor office hours: Special instructions:

Module 1 Session 1.1 Visual 12 Summary and Look Ahead Topics covered: Course structure Instructional approach Learning tools Learner’s role Instructional objectives (Module 1 and Session 1) Administrative arrangements

Module 1 Session 1.1 Visual 13 Coming Up and Looking Ahead Session 1.Basic Terminology Session 2.Working in a Group Session 3.Understanding Project Analysis Session 4.Analyzing a Project Analysis Report (PAR) Case Study

Module 1 Session 1.1 Visual 14 Module 1 Understanding the Project and Project Management Session 1.1a Understanding Projects and Project Management

Module 1 Session 1.1 Visual 15 By the end of this session, the learner should be able to describe what is meant by:  A project  Project management  Project life cycle  Systematic management process Instructional Objectives

Module 1 Session 1.1 Visual 16  Discriminate between a program, a project, and ongoing operational work.  Describe the World Bank Project Life Cycle and contrast it with a project life cycle that a typical country might use.  Describe ten critical success factors in project management.  In addition, the learner should be able to match the terms on the session outline with their definitions. Instructional Objectives (continued)

Module 1 Session 1.1 Visual 17 What Is a Project?  Temporary, organized human endeavor to provide a solution to an identified need  Characteristics of a project:  Seeks to accomplish specific objectives  Produces deliverables (end items)  Has a clear beginning and end  Is unique  Is bounded by schedule, budget, resources, performance, and other requirements

Module 1 Session 1.1 Visual 18 Program = a group of related projects Operations = ongoing functional work (never ending)

Module 1 Session 1.1 Visual 19  Projects are a series of actions or processes.  A life cycle is a series of actions or processes that are sequentially organized and grouped into phases.  The process structure of a project is its life cycle. DefinitionDesignImplementationTermination Time The Project Life Cycle

Module 1 Session 1.1 Visual Project identification (Feasibility) 2. Project preparation (Design) 3. Project appraisal (Approval) 4. Negotiations 5. Project implementation and supervision 6. Evaluation of project (Ex Post) World Bank’s Project Life Cycle Identification (Feasibility) Preparation (Design) Appraisal (Approval) Negotiation Time Implementation (Supervision) Evaluation (Ex Post)

Module 1 Session 1.1 Visual 21 Typical Project Life Cycle for a Country PreparationIdentifcationApprovalFinancingImplementationOperations Ex Post Evaluation Phase or Stage Product or Process or Deliverable Decision maker Pre- feasi- bility Study Project Profile Prepared and Budget for Feasi- bility Study Feasibility Study/ Preliminary Design Project Proposal for Project Financing Donor Agreement included in Capital Budget Final Design Cons- truction 2 Sector Ministry Sector Ministry, Planning Unit and Ministry of Finance Sector Ministry Central Planning Unit and Ministry of Finance Financing Institution Sector Ministry Sector Ministry

Module 1 Session 1.1 Visual 22 Phases and Subphases of the Project Life Cycle ConceptionDevelopmentApprovalImplementationTermination PlanningProcurementExecution Subphases of Implementation Phase Project approved Plan approved Contract signed Construction finished = Accomplishments or milestones

Module 1 Session 1.1 Visual 23 Benefits of a Defined Project Life Cycle  Establishes a common framework for developing the project  Defines the system for managing projects, including phases and decision points  Provides a common language for the development process  Institutionalizes a management system  Improves communication, coordination, and control

Module 1 Session 1.1 Visual 24  The use of resources to accomplish project objectives  Includes  Applying knowledge, competencies, and skills  Defining, planning, scheduling, and controlling  Leadership, communicating, and coordinating  Starting up and dissolving project teams  Balancing requirements, schedule, and resources  Being sensitive to people  Managing both deliverables and processes What Is Project Management?

Module 1 Session 1.1 Visual 25 Systematic Process for Managing Project Implementation 1.Understand the project 2.Structure the organization 3.Build the team 4.Analyze the context 5.Refine objectives, scope, and other project parameters 6.Prepare the work breakdown structure (WBS), Responsibility Matrix, and Master Summary Schedule 7.Plan and schedule with critical path method (CPM) 8.Obtain management approval 9.Design control and reporting systems (Time, Cost, Resources, and Scope (Performance and Quality)) 10. Organize procurement 11.Execute and control the work 12.Terminate the project

Module 1 Session 1.1 Visual 26 Systematic Project Management 1. Understand the project  Clarify problems and project objectives 2. Structure the organization  Clarify organizational relationships and roles  Recruit the team 3. Build the team  Develop individuals into a cohesive team

Module 1 Session 1.1 Visual 27 Systematic Project Management (continued) 4.Analyze the context  Determine the outside factors that might influence the project  Contemplate response 5.Refine objectives, scope, life cycle, organization, risks, schedule, resources, and budget  Review the PAR  Refine key parameters

Module 1 Session 1.1 Visual Prepare the work breakdown structure (WBS), Responsibility Matrix, and Master Summary Schedule  Organize all project deliverables and components hierarchically 7. Plan and schedule with critical path method (CPM)  Prepare detailed activity-based schedule  Identify dependencies  Allocate resources to activities 8. Obtain management approval  Present Project Implementation Plan to management before start of execution subphase Systematic Project Management (continued)

Module 1 Session 1.1 Visual Design control and reporting systems  Prepare tracking and reporting systems for scope changes, progress, and expenditures  Operationalize systems 10. Organize procurement  Prepare for letting and managing contracts  Procure services, equipment, and works Systematic Project Management (continued)

Module 1 Session 1.1 Visual Execute and control work  Begin work on deliverables  Track and control progress 12. Terminate the project  Disband the project team  Turn control over to operations personnel Systematic Project Management (continued)

Module 1 Session 1.1 Visual Understand the project 2. Structure the organization 3. Build the team 4. Analyze the context 5. Refine objectives, scope, and other project parameters 6. Prepare the work breakdown structure (WBS), Responsibility Matrix, and Master Summary Schedule 7. Plan and schedule with critical path method (CPM) 8. Obtain management approval 9. Design control and reporting systems (Time, Cost, Resources, and Scope (Performance and Quality)) 10. Organize procurement 11. Execute and control the work 12. Terminate the project Systematic Process for Managing Project Implementation

Module 1 Session 1.1 Visual 32 Summary We have discussed:  Projects  Project Life Cycle  Project Management of the implementation phase

Module 1 Session 1.1 Visual 33 Review Questions  What is a project?  What is project management?  How does project management differ from managing ongoing operations?

Module 1 Session 1.1 Visual 34  What is the project life cycle?  What are the advantages of a well-defined life cycle?  Why do life cycles vary by organization and projects?  What is systematic project management, and what are its benefits? Review Questions (continued)

Module 1 Session 1.1 Visual 35 Failure to plan is planning to fail! Remember...