PLANNING AND LOGISTICAL SUPPORT DIVISION BRIEFING Mr. Shahril Nizam Abdul Malek Director ASEAN-Malaysia National Secretariat Ministry of Foreign Affairs, Malaysia INITIAL PLANNING CONFERENCE ASEAN REGIONAL FORUM DISASTER RELIEF EXERCISES (ARF DiREx 2015) Alor Setar, Kedah | 9-11 September 2014 ARF DiREx 2015

IPC ARF DiREx 2015 | Alor Setar, Kedah | 9-11 September 2014 AIM 2 The aim is to coordinate and provide logistical support to participants and assets of ARF DiREx 2015

IPC ARF DiREx 2015 | Alor Setar, Kedah | 9-11 September 2014 Planning and Logistical Support Division (Main Secretariat) Invitation, Registration & Accreditation Accommodation & Hotels Opening & Closing Ceremony & Official Dinner Transportation Food & Beverage Media & Publicity Support Rapporteuring Participant’s Kit, Gifts & Souvenirs Photography, Video, Montage, Coffee Table Book Liaison Officers, Volunteers & Actors Security & Traffic Airport Clearance & Reception Health & Safety ORGANISATIONAL STRUCTURE Conference Venues & Facilities

IPC ARF DiREx 2015 | Alor Setar, Kedah | 9-11 September REGISTRATION ARF Members are required to nominate a focal person for registration. Registration of ARF Participants of ARF DiREx 2015 MUST BE DONE ONLINE at by 20 December 2014 through their focal person.

IPC ARF DiREx 2015 | Alor Setar, Kedah | 9-11 September VISA AND PASSPORT ARRANGEMENT COUNTRIESREQUIRED VISANOT REQUIRED VISADiplomatic / Official Passport AUSTRALIA 90 BANGLADESH 30VISA - 30 BRUNEI 9030 CAMBODIA 30 CANADA 90 CHINA 30 DEMOCRATIC PEOPLE’S REPUBLIC OF KOREA 30 EU 90 INDIA 3090 INDONESIA 30 JAPAN 90 LAOS 30 MONGOLIA 30 MYANMAR 30 Passports should be valid at least six (6) months BEFORE the date of arrival in Malaysia

IPC ARF DiREx 2015 | Alor Setar, Kedah | 9-11 September VISA AND PASSPORT ARRANGEMENT COUNTRIESREQUIRE VISADO NOT REQUIRE VISADiplomatic / Official Passport NEW ZEALAND 90 PAKISTAN 30VISA - 30 PAPUA NEW GUINEA 30 PHILIPINES 90 REPUBLIC OF KOREA 90 RUSSIA 30 SINGAPORE 30 SRI LANKA 30 THAILAND 30 TIMOR-LESTE 30 USA 90 VIETNAM 30 Passports should be valid at least six (6) months BEFORE the date of arrival in Malaysia

IPC ARF DiREx 2015 | Alor Setar, Kedah | 9-11 September ENTRY POINTS Kuala Lumpur International Airport (KLIA) Kuala Lumpur International Airport 2 (KLIA2) Penang International Airport Sultan Abdul Halim Airport, Alor Setar, Kedah Details of the CIQ Arrangement will be provided in the Administrative Arrangement for ARF DiREx 2015 which will be circulated during the FPC.

IPC ARF DiREx 2015 | Alor Setar, Kedah | 9-11 September ASSETS CONTRIBUTION Confirmation of assets contribution (aircrafts or vessels) are to be made by 1 ST OCTOBER The request for aircraft/ship approval and clearance will be done through diplomatic channel addressed to the Ministry of Foreign Affairs, Malaysia. Normal procedures, rules, and requirements for customs, immigration, and quarantine (CIQ) process shall be applicable to all participants and assets.

IPC ARF DiREx 2015 | Alor Setar, Kedah | 9-11 September LOCAL TRANSPORTATION The following local transportation (Bus) will be provided: Return airport transfer from Sultan Abdul Halim Airport, Alor Setar, Kedah to the accommodation venue. Transfer from accommodation venues to exercise venues.

IPC ARF DiREx 2015 | Alor Setar, Kedah | 9-11 September ACCOMMODATION It is recommended for participants of ARF DiREx 2015 to stay in a dormitory type accommodation at the Campus of Universiti Utara Malaysia. Reservation is to be made through the Secretariat. Alternatively, participants of ARF DiREx 2015 can choose to stay at 10-designated hotels in Alor Setar, Kedah. Please note that shuttle bus services will only be available at these hotels. These hotels are located approximately 35-minute from the exercise venues. Each delegation is required to contact the hotel directly to make reservation on a first come first serve basis.

11 10 DESIGNATED HOTELS HotelWebsiteNo. Of Rooms Grand Alora Hotelwww.grandalorahotel.com230 TH Hotel & Convention Centrewww.thhotels.com.my200 Holiday Villawww.holidayvillaalorsetar.com.my156 Regency Alor Setaraor.theregency.com.my125 Fuller Hotelwww.fuller.com.my132 Hotel Grand Crystalwww.ghihotels.com.my130 Star City Hotelwww.starcity.com.my98 Sentosa Regency Hotelwww.sentosaregencyhotel.com.my98 Hotel Seri Malaysia, Alor Setarwww.serimalaysiaalorsetar.com96 Hotel Seri Malaysia, Kangarwww.serimalaysia.com.my144 Leverage Hotelwww.leveragehotel.com88

IPC ARF DiREx 2015 | Alor Setar, Kedah | 9-11 September DORMITORY AT UNIVERSITI UTARA MALAYSIA (single occupancy) Facilities provided: 1.Shared bath facilities 2.Toiletries and Slipper 3.Towel x 2 4.Laundry service 5.Free WIFI 6.Ceiling Fan

IPC ARF DiREx 2015 | Alor Setar, Kedah | 9-11 September FINANCING BY CO-CHAIRS FOR FINAL PLANNING CONFERENCE (FPC) Airport transfer from Sultan Abdul Halim, Alor Setar Airport to Grand Alora Hotel. Meals during the official programme. Dinner is not included unless specified otherwise.

IPC ARF DiREx 2015 | Alor Setar, Kedah | 9-11 September FINANCING BY CO-CHAIRS FOR ARF DiREx 2015 Airport Transfer will only be provided from Sultan Abdul Halim Airport, Alor Setar, Kedah to the 10 designated hotels and Universiti Utara Malaysia. Meals will be provided during the official programme. Dinner is not included unless specified otherwise. Participants staying at Universiti Utara Malaysia will be provided with 6 meals a day.

IPC ARF DiREx 2015 | Alor Setar, Kedah | 9-11 September SECURITY ARRANGEMENT Security personnel will be placed at the 10 designated hotels and Universiti Utara Malaysia. Main motorcade movement by participants will be escorted by the Royal Malaysia Police.

THANK YOU