Society of Behavioral Medicine Special Interest Group Chair Orientation 2014

Orientation Purpose  Share key information about  SBM Special Interest Group Program  Special Interest Group Council  Support/Available Resources for typical tasks Chairs Encounter throughout their term

Agenda  SIG Program  Organizational Structure  Staff Roles and Responsibilities  Chair Role  Example Tasks and Procedures

SIG Program The Society of Behavioral Medicine (SBM) is an interdisciplinary organization of professionals interested in the field of behavioral medicine. The objective of the SBM's Special Interest Groups (SIG) Program is to form and maintain forums for open and frequent communication among professionals sharing similar interests in the field. It is SBM's intent to facilitate the creation and continuation of SIGs and, in turn, the primary function of SIGs is to increase interaction among professionals from various disciplines around a particular topic of special interest to the members of the Group.

Organizational Structure  MEMBERS  BOARD  COUNCILS/COMMITTEES  Special Interest Group Council  SIG Council Chair – Claudio Nigg, PhD Special Interest Group Chairs/Co-Chairs –Special Interest Group Members

Organizational Structure  Support for SIGs and SIG Activities  BOARD Developed SIG program so that members have an opportunity to find colleagues with similar interest, and so that a portion of each SBM membership payment goes toward SIG Budgets as allocated by the new/renewing member  COUNCILS/COMMITTEES  Program Committee Develops session proposal form and approves pre-conference, breakfast, roundtable, and social sessions  Scientific & Professional Liaison Committee Helps foster and support inter-organizational relationships  Membership Council Works to ensure diverse scientific membership, come back to us campaign and the Membership to Leadership session (formerly New Member Meet and Greet)  Education, Training & Career Development Council Collaborates with SIGs on career panels, mentoring sessions and oversees the online Consultation program which features SIG members and leaders as mentoring experts

Staff Roles & Responsibilities  Act as liaison to SIG Council Chair and all SIG Chairs/Co-chairs  Facilitate Conference Call scheduling, notices, and disseminate minutes/materials  researches and provides background materials and identifies new strategies for helping chairs achieve goals and meet annual requirements  Listserv Administrator – handle all moderation, subscriptions and maintenance of lists

Resources  SIG Manual update _v1.pdf  SIG Listserv Terms and Conditions stservTermsandConditions.pdf  SIG Council Chair Claudio Nigg, PhD  SBM Staff – SIG Council Liaison Ben Stumpf, MA  SBM Bylaws  SBM Repository - Forthcoming

Chair Role  Foster communication between SIG members  Help SIG meet annual group requirements  Help nurture two-way communication between SIG members and SIG Council Chair, who in turn reports to SBM Board

Annual SIG Requirements  Every year SIGs must:  Have a minimum of 10 members  Engage only in activities compatible with the aims, purposes, mission and practices of the Society  Attend >50% of SIG Council conference calls and respond to s in a timely manner  Complete an Annual Report (staff can assist)

Typical Tasks and Related Procedures  Author Outlook Newsletter Articles (or facilitate their creation with help of your SIG’s outlook liaison) as requested  Identify Annual Meeting session ideas and facilitate their submission either through the Session Proposal system or the Abstract Submission System  Review SIG budget and Approve expense requests  Hold Chair/Co-chair Elections as necessary and as guided by SIG manual  Submit SIG Annual Report by deadline (typically prior to SBM Spring Board Meeting)

Typical Tasks and Related Procedures Cont.  Conduct Awards/Abstract Selection Processes and ensure that review process involves at least 2 reviewers in addition to SIG Chair  Identify Expertise and Early Career SBM Members for Policy Briefs in accordance with CPEC and Health Policy Committee procedures and as requested by Committee/Council Members  Identify and forward content for inclusion in Weekly Digest

National Office  Hours of Operation  Monday – Friday, 8:00am to 5:00pm Central Time  Contact Information 555 E. Wells Street, Suite 1100 Milwaukee, WI Phone: Fax:

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