Using PowerPoint: a beginner’s tutorial Betsey Davis MathScience Innovation Center 2005

Using PowerPoint B. Davis 2005 MathScience Innovation Center General Tips Before Starting Try to choose basic layout first: can be changed at any time but some changes might affect your spacing and font size choices Then add content remembering 24 K Golden Rule Finally adjust color scheme and background

Using PowerPoint B. Davis 2005 MathScience Innovation Center Getting Started: Create work folder Double click icon “My Documents” Go to menu bar, FILE, then NEW, then FOLDER Give the folder a unique name by clicking on its name once and typing Place every picture, sound, and linked file in this folder along with your presentation

Using PowerPoint B. Davis 2005 MathScience Innovation Center Click on START button Go to PROGRAMS Click Microsoft PowerPoint Choose “create a new presentation” using template click OK Select Menu Tab “Presentation Designs” Getting started: Open PowerPoint

Using PowerPoint B. Davis 2005 MathScience Innovation Center Choosing Layout Click once on any icon to preview design To select one for your presentation click once on icon and click OK or double click icon On “New Slide choose autolayout” menu, select title slide by double clicking on it

Using PowerPoint B. Davis 2005 MathScience Innovation Center Typing text Method One Click in text box and type TITLE Click in next text box and type SUBTITLE Existing template text will automatically be deleted Method Two Open Microsoft Word Document Highlight desired text COPY it Go back to PowerPoint by clicking Window on top menu bar Click in text box and PASTE

Using PowerPoint B. Davis 2005 MathScience Innovation Center Adding Additional Slides Using top menu bar, choose INSERT Choose NEW SLIDE, select desired autolayout format Add text using one of the two methods described earlier

Using PowerPoint B. Davis 2005 MathScience Innovation Center Adding Pictures or Clip Art Insert a new slide with an autolayout that shows a picture Click in that space and browse your files for desired picture to add OR Note that pictures may be added to any slide at anytime by choosing INSERT then PICTURE from top menu bar

Using PowerPoint B. Davis 2005 MathScience Innovation Center Adding Links Make certain the file you wish to link is located in the presentation folder before you begin to add the link Type text on slide Use mouse to highlight selected text Select INSERT, then HYPERLINK on top menu barHYPERLINK Click browse to find the file in the folder you would like to link, and click OK

Using PowerPoint B. Davis 2005 MathScience Innovation Center Changing Views Choose View on Top Menu Bar Outline to show content without art graphics Slide sorter to see all slides and rearrange slides Slide Show to view show OR Click Icons in Lower Left Corner

Using PowerPoint B. Davis 2005 MathScience Innovation Center Adding Animation and Transition Animation: movement of text or pictures Highlight desired item Click SLIDE SHOW on top menu bar Choose Custom Animation Choose EFFECT and ORDER Transition: movement from slide to slide Click SLIDE SHOW on top menu bar Choose SLIDE TRANSITION Choose EFFECT and APPLY

Using PowerPoint B. Davis 2005 MathScience Innovation Center Customizing Layout Choose FORMAT on top menu bar SLIDE LAYOUT: changes layout (text spaces) SLIDE COLOR SCHEME: allows changes in colors( choose “custom” to change individual colors) BACKGROUND: allows changes in white blank spaces of some designs

Using PowerPoint B. Davis 2005 MathScience Innovation Center Previewing Show To start with slide one :on top menu bar choose SLIDE SHOW, then VIEW SHOW To start with last slide viewed: use lower left icon Advance by clicking mouse End viewing prematurely by clicking on alternate mouse button

Using PowerPoint B. Davis 2005 MathScience Innovation Center Printing Show Choose FILE, PRINT On menu “print what” select one of these: – SLIDES – HANDOUTS (multiple slides per page, max. 6) –NOTES(shows slide at top, has blank space for notes) –OUTLINE ( prints only content without graphics) Choose color or black and white Choose size Click OK

Using PowerPoint B. Davis 2005 MathScience Innovation Center Overhead Transparencies Select light background Select dark, contrasting text Remember 24K rule If everything will not fit, separate into several different transparencies: “Less is more.” You can select individual slides to print Place transparency “rough side” down in printer; select transparency as paper type

Using PowerPoint B. Davis 2005 MathScience Innovation Center More Tips Want some text or graphics to appear on all slides? Place these on slide “master” by clicking on VIEW, then MASTER, and then Slide Master OR Header/Footer Plan on 1 -2 minutes per slide: rehearse using SLIDE SHOW, then REHEARSE TIMINGS It’s a good idea to have a blank slide at beginning and end

Using PowerPoint B. Davis 2005 MathScience Innovation Center Southside Virginia Writing Project The original version of this presentation was prepared for the 1998 Summer Fellows in an Invitational Institute hosted by Virginia State University with Dr. Freddy Thomas.