Credit When It’s Due: Final Report PRESENTED BY: ROCHELLE AMENT: CREDIT WHEN IT’S DUE PROJECT MANAGER LAURA GRIFFIN: CREDIT WHEN IT’S DUE REVERSE TRANSFER SPECIALIST

What is Credit When It’s Due? $500,000 Lumina funded grant aimed at increasing degree completion rates for early transfer students ◦Awarded October 2012 ◦Concludes July 1, 2015 Initial candidate pool includes students who earned a minimum of 12 credits at a MnSCU college before transferring to a MnSCU university during fall ◦Approximately 11,600 students Additional candidate pool of students who transferred to the University of Minnesota – Twin Cities with the MnTC complete ◦Approximately 450 students

Degree Audit Process Transferred between fall ◦11,535 students System level degree audit ◦Conducted between May 2013 and April 2015 ◦College AA audit analyzed against university MnTC audit Pre-analyzed lists of eligible students sent to institutions ◦1 st priority – community colleges ◦2 nd priority – universities

GroupInstitutionsCompletion DateResults Deadline Group #1 682 audits MState, Saint Paul CollegeJuly 31, 2013September 30, 2013 Group #2 1,732 audits Community College to Metro State; Technical College to University September 16, 2013December 31, 2013 Group #3 2,835 audits ARCC, Century, Hibbing, IHCC, Mn West, Normandale, NHCC, NCTC, Ridgewater, Riverland, STCC December 16, 2013February 28, 2014 Group #4 1,228 audits Central Lakes, Fond du Lac, Itasca, Mesabi, LSC, RCTC, Rainy River January 28, 2014March 31, 2014 Group #5 585 audits ATCC, MCTC, SCC, VermilionFebruary 11, 2014April 30, 2014 Group #6 1,096 audits Multiple InstitutionsApril 4, 2014June 30, 2014 Group #7 3,381 audits Fall 2012 (Cohort #2)November 2014March 2, 2015 Group #8 242 audits Recycled studentsMarch 10, 2015April 13, 2015 Group #9 452 letters sent University of MinnesotaJanuary 31, 2014 Audit Timeline

Pre-Analyzed Lists Eligible: ALL degree requirements satisfied ◦Action steps: articulate, communicate, confer, report Decision: MnTC complete; additional degree requirements incomplete (community college) ◦Common additional degree requirements: Health, PE, FYE ◦Action steps: campus conversation, articulate, communicate, confer, report ◦Decision students rejected by community colleges were sent to university for AA degree conferral

Results Summary by College 1,157 degrees awarded by colleges InstitutionDegrees ConferredInstitutionDegrees Conferred Anoka Ramsey CC167MN West CTC31 Rochester CTC135Lake Superior College26 Normandale CC111Inver Hills CC23 MN State CTC109Minneapolis CTC9 Riverland CC97Central Lakes College8 Century College75Mesabi Range College8 South Central College*71Itasca CC6 Fond du Lac Tribal CC*62Northland CTC5 Ridgewater College54Vermilion CC3 St. Cloud TCC52Alexandria TCC2 Saint Paul College51Hibbing CC2 North Hennepin CC48Rainy River CC2

InstitutionDegrees Conferred Minnesota State University Mankato159 Bemidji State University30 Winona State University4 St. Cloud State University1 Minnesota State University Moorhead0 Southwest Minnesota State University0 Results Summary by University 194 degrees awarded by universities

InstitutionContactsDegrees Conferred Anoka Ramsey CC43 Bemidji State University11 Central Lakes College10 Century College64 Inver Hills CC30 MN State University Mankato10 Minneapolis CTC70 MN West CTC11 MN State CTC11 North Hennepin CC20 Normandale CC187 Rochester CTC20 Ridgewater College11 Southwest MN State University 10 St. Cloud State University21 Saint Paul College11 Unknown60 Results Summary from Collaboration with University of Minnesota 20 degrees awarded by colleges

Project Summary Audits Reviewed: 11,535 Eligible (per system audit): 3,460 ◦30% of universe degree eligible per system level audit ◦2,855 at colleges (83%) ◦605 at universities (17%) Degrees Conferred (to date): 1,371 ◦12% of universe earned degree ◦40% of eligible students earned degree

Degree Conferral Factors Additional degree requirements ◦Colleges without any additional AA degree requirements % eligible ◦Colleges with one additional degree requirement % eligible ◦Colleges with two additional degree requirements % eligible ◦Colleges with three or more additional degree requirements - 3.1% eligible Method of consent ◦Opt In Communication - 51% response/conferral rate (very good) ◦Opt Out Communication - 97% response/conferral rate Method of consent-after FERPA re-interpretation ◦Eligible students contacted by system office (2 exceptions) ◦2 letters via USPS, 4 s and 1 phone call ◦47% consent rate ◦Consenting students sent to institutions for degree conferral Decision to contact eligible students ◦Some universities opted not to contact currently enrolled students

Transferology Course Import

◦Launched July 2014 ◦Allows students to track progress toward MnTC completion MnTC Completion Project: eServices

MnTC Completion Project: eTranscript ◦Launched October 2014 ◦Allows institutions to automatically identify and post MnTC complete notation to student transcripts ◦On-going process run each semester to sustain reverse transfer efforts after grant conclusion

MnTC Transcript Notation

MnTC Certifications InstitutionCertificationsInstitutionCertifications Alexandria TCC11Pine TCC0 Anoka Ramsey CC277Rainy River CC3 Central Lakes College53Ridgewater College90 Century College169Riverland CC44 Dakota County TC2Rochester CTC125 Fond du Lac Tribal CC34Saint Paul College50 Hennepin TC11MN State Southeast TC31 Hibbing CC27South Central College24 Inver Hills CC114St. Cloud TCC62 Itasca CC47Vermilion CC9 Lake Superior College96Bemidji State University778 Mesabi Range College33Metropolitan State University449 Minneapolis CTC140Minnesota State University Mankato3,406 Minnesota State CTC64Minnesota State University Moorhead718 MN West CTC6Southwest Minnesota State University451 Normandale CC505St. Cloud State University2,480 North Hennepin CC44Winona State University1,083 Northland CTC91 Total11,527

Electronic Release of Records Consent Project ◦Electronic release of records consent obtained via eServices ◦Scheduled to launch early June 2015 ◦Identification process included students who had: ◦MnTC certified via eTranscript process ◦Earned at least 12 credits from a community college ◦Earned at least 60 cumulative credits ◦Not earned an AA degree or higher ◦Automated dashboard action item ◦Consenting students audited and sent to institutions for verification ◦Degree conferral consent (optional) will be the responsibility of institutions

Electronic Consent Action Item

Pilot Sustainabilit y Cohort Summary Identification of 816 students who: Were currently enrolled Received the MnTC complete notation (via eTranscript process) Earned at least 12 credits from a community college Earned at least 60 cumulative credits Had not earned an AA degree or higher Consent for release of records: Eligible students contacted by system office (2 exceptions) 1 letter via USPS and 2 s 177 provided consent (21%) Degrees awarded: 45 degrees awarded 41 students are pending degree conferral

Reverse Transfer Sustainability System Level (each semester) 1. Identify students who are/have: Currently enrolled MnTC complete notation (via eTranscript process) Earned at least 12 credits from a community college Earned at least 60 cumulative credits Not earned an AA degree or higher 2.Obtain release of records consent (via eServices) Campus Level (each semester) 1.Articulate coursework and verify degree eligibility 2.Award degree and communicate with student

Questions? Please contact us with additional questions, concerns and recommendations at: Rochelle Ament Laura Griffin Credit When It’s Due Project Manager Reverse Transfer Specialist Credit When It’s Due: Reverse Transfer A Minnesota State Colleges and Universities project funded by the Lumina Foundation