Board of Education March 19 | 7:30PM BOE meeting Tech Plan | Deciding Budget Priorities

A. CALL TO ORDER, PLEDGE OF ALLEGIANCE B. APPROVAL OF MINUTES C. PUBLIC PARTICIPATION (2 minute limit) D. POINTS OF INFORMATION E. SUPERINTENDENT'S REPORT ●F1. Technology Plan (20 minutes) ●F2. FYE 2015 Budget (45 minutes) ●F3. FYE 2014 Forecast (20 minutes) ●F4. FYE 2015 Proposed Calendar (10 minutes) F. COMMITTEE & LIAISON REPORTS G. CHAIRPERSON'S REPORT H. BOARD ACTION ●BOE meeting locations, proposed changes I. PUBLIC PARTICIPATION (2 minute limit), Comments must be limited to items on this agenda. J. POINTS OF INFORMATION K. CORRESPONDENCE L. FUTURE AGENDA ITEMS M. EXECUTIVE SESSION N. ADJOURNMENT Agenda

Learning Drives Technology Tolland Public Schools

Informational Technology (IT) Refers to anything related to computing technology, such as networking, hardware, software, the Internet, or the people that work with these technologies. Many schools now have IT departments for managing the computers, networks, and other technical areas of their districts. IT

Educational Technology Refers to teacher and student use of technology to promote learning and infuse 21 st Century Skills into the Tolland Public Schools’ instructional program. We prepare future citizens for life in a different world. ET

Required: 21 st Century Skills The 21st century skills are a set of abilities that students need to develop in order to succeed in the information age. The Partnership for 21st Century Skills lists three types of skills. ET

Required: 21 st Century Skills 1.Learning Skills Critical Thinking Creative Thinking Collaborating Communicating ET

Required: 21 st Century Skills 2.Literacy Skills Information Literacy Media Literacy Technology Literacy ET

Required: 21 st Century Skills 3.Life Skills Flexibility Initiative Social Skills Productivity Leadership ET

Toward the Future Immediately survey entire district staff concerning technology strengths and weaknesses in terms of use “on the job” 2.Prioritize needs for technology improvements/ device replacement/ training/personnel 3.Immediately develop a projection system replacement plan 4.Implement the use of Google Apps for Education district-wide 5.Expand our current BYOD program, provide parents with guidelines for devices 6.Investigate Learning Management Systems & Virtual School Courses for implementation district-wide A coherent plan for our technology future should be driven by our needs for instruction. ET

Planning for the 21 st Century PD for teachers in use of Google Apps for Education PD for teachers using iPads in the classroom- TMS & TIS Investigate virtual courses, learning management systems Departments budget to replace antiquated hardware for instruction PD for teachers using BYO devices in the classroom PD for teachers using interactive projectors/whiteboards Subscribe to a learning management system Subscribe to virtual HS courses Hire full-time Educational Technology Director Hire full-time Data Management Director Replace antiquated hardware to support instruction PD for teachers integrating technology into instruction Continue to replace antiquated hardware to support instruction PD for teachers using interactive projectors/whiteboards

ET What questions do you have? Tolland Public Schools

State of Technology Tolland Public Schools

Where We Were: 2011 Slow T1 connections for TIS, BGP, and BOE Redundant logins for each school 50GB Network share per school Little to no WiFi with consumer WiFi routers Non-customizable web filter (everyone restricted the same) > 95% Windows XP & Office 2003 Windows/Office purchased for each computer

What We Did

Centralization & Virtualization Fiber ProjectVirtualization Active Directory Migration Expensive to have 5 datacenters Dictated by old T1 lines Planned 2 Datacenters Primary at THS Disaster Recovery at TMS Made use of existing server infrastructure 17 Virtual Servers On 2 physical servers Configure services once All buildings connected at 1Gb fiber Hardware upgradeable to 10Gb fiber CEN Internet Speed Increased 10x, 100Mb to 1Gb Centralization of Server Resources now possible

Data Capacity & Redundancy Replication

Microsoft Academic Program Active Directory Windows 7 Migration Office 2010 Migration 2013 Summer ‘14 Client Access Licenses (CALs) Teacher Home Use Program - $9.95 Office Endpoint Antivirus System Center Reduced Server OS pricing

District-Wide WiFi THS Wall-to-Wall TMS & TIS full SBAC coverage BOE Wall-to-Wall Secure Staff Access Guest WiFi Centrally Managed By Summer 2014 All district buildings will have wall-to-wall WiFi 545 Users / School day Avg Mb/s Avg. Guest Usage

Updated Teacher Computers TIS Teacher computers at TIS replaced TMS & THS Remaining TMS & THS Specials wing budgeted for summer 2014 replacement THS Academic Wing Teacher computers in THS Academic Wing replaced Note: BGP teacher computers & BOE Computers already up-to-date

Updated Student Technology THS CADD Lab CADD Lab upgraded to support Project Lead the Way THS Computer Science Computer science lab upgraded for new Curriculum BGP Memory Upgrades TIS 80 iPad Air TIS Memory Upgrades TMS 80 iPad Air TMS Memory Upgrades THS Graphics Lab THS Science Partial Repaclement THS Memory Upgrades District Media Server Begin 5 Year Tech Plan TMS Student Memory Upgrades

Where We Are

Comparison 2011 >95% Windows XP Office 2003 Handful of consumer WiFi No guest access TIS, BGP, & BOE 50GB Storage per School Handful of iPads Managed by hand Board Policies restrict BYOD 2014 >98% Windows 7+ Office Enterprise-Grade WiFi Approaching 100% coverage 1Gb fiber between sites 1.5TB data shared 312 iPads Centrally managed Board Policies encourage BYOD

District Network 2014

Where We’re Going Possibilities for the Future

Needs Analysis Strengths Modern Infrastructure Switches, fiber, WiFi Modern Server Hardware Remote Support Weaknesses Old Student Hardware Low # of Support Staff Limited # of computer labs Aging Projectors Needs Proposed Solutions Keep hardware current Support Common Core Reduce maintenance & management time Take advantage of student/staff owned devices Remote Access Virtual Desktop Infrastructure (VDI) 1:1 Student:Device initiatives Office 365 Already included in our Academic Agreement Microsoft Office Student Advantage Program Free Office for students

Virtual Desktops Virtual Desktops for cost of 100 Desktops Available for iOS, Android, MacOS, Windows Secure Remote Access Staff & Student Student access to District software from home Enhances BYOD Repurpose existing desktops Simplify management Planned Rollout Eye on hosted VDI

1:1 Student Devices Allows deep tech integration with curriculum Works hand-in-hand with VDI Tablet apps when appropriate Windows when needed Replacement for general purpose labs Classroom becomes the lab 1:1

Questions?

Board Committees Strategic Goal Categories Student Learning / Curriculum 21 st Century Learning Skills Technology School Environment Parent Teacher Engagement Communication Instructions: Use the strategic plan, school improvement plans, and any other inputs you require (note them) to summarize the focus for your goal category and rate progress. For each Strategic Goal Category: The overlying goal for this Goal Category is _________________. Our evaluation of progress against that goal is _______________. Green (on target), Yellow (warning signs), Red (needing intervention). Communication & Outreach Finance and Facilities Policy Began an internal appraisal, for 1/8/13 started 12/18 budget workshop

This linkThis link to the strategic plan update.

F4. FYE 2015 Proposed Calendar