OFFICE MANAGER MEETING January 22, 2015

BUDGET ALLOCATION WORKSHEETS Open & available in TEAMS February 9, 2015 Campus - Due by March 6, 2015 Department - Due by March 13, 2015 Reminder a 2 step process: o Step 1 – Submit for Approval by Principal, Dept. Head or OM o Step 2 – Principal/Dept. Head Approves

TEAMS BUDGET SUBMIT FOR APPROVAL

TEAMS BUDGET APPROVAL

CAPITAL IMPROVEMENT PROJECT CIP requests submitted to Campus Services or Special Education by March 6 Campus Services/Special Ed submit to Facilities Services approved request –Cluster managers price out the approved request Budget Review Committee –Final approval by mid to late April will be sent with guidelines for the CIP process including forms this week

BUDGET RELATED ITEMS Per Pupil Allocations –5% increase for Bus Transportation Costs –Current rate $4.15/mile – rate $4.25 SCHOOLCURRENT ELEMENTARY & ECS$60.30$63.31 MIDDLE SCHOOL$61.20$64.26 HIGH SCHOOL$63.90$67.09 SR. HIGH SCHOOL$73.80$77.49

BUDGET RELATED ITEMS Travel –Meal Per Diem Currently $36/day overnight travel in Texas At this rate for 10 years Effective July 1, 2015 increase to $41/day overnight travel in Texas TotalBreakfastLunchDinner $41$7.00$11.00$23.00

BUDGET RELATED ITEMS Travel –Mileage Rates Current mileage rate is $.56/mile Effective July 1, 2015, rate will increase to $.575/mile Standardization of mileage for cities in Texas *Reminder – Staff receiving travel stipends: No mileage reimbursements within 40 mile radius

TRAVEL RELATED ITEMS Reminder itemized receipts are required Travel Checklist: will be reviewed with OMs on January 22, 2015

AMEX RELATED ITEMS American Express Notice –Starting Jan. 17, 2015, AMEX will send 2 alerts to card members who are enrolled in Online Statements whose payments are more than 30 days past the payment due date. –These alerts replace the overdue Paper statements that card members currently receive –Provides immediate way to stay on top of payment schedule, expense submissions and avoid late payment charges

PURCHASING RELATED ITEMS Retail Card –Used at Wal-Mart, Tom Thumb, Party City, Jo-Ann’s Fabrics, Central Market groceries –Weekend purchasing will be allowed –Online orders with retail card vendors Will allow ONLY if this is the only way to purchase Request submitted in TEAMS, once approved, Veronica will place order online Detailed instructions on this process will be given to Office Manager on January 22, 2015 –Allow for sales tax

PURCHASING RELATED ITEMS Retail Card –Can load the card for more than $ –Can shop at multiple locations as long as the vendor is the same Example: Can shop at Wal-Mart at one location and then go to another Wal-Mart with the same card within the same day –Additional cards can be requested through Finance

FINALLY $75 Per Staff Food Standard –Spreadsheet with food purchases & staff numbers Will be ed this week –Information as of December 19 Re-aligned Office Manager meetings to be day after Principal meeting Finance will meet with PPA Finance Committee 3 or 4 times a year –Requested creative ideas to raise campus funds Office Depot printer cartridges recycling program

NEXT OFFICE MANAGER MEETING MARCH 19, 2015 BOARD ROOM ADMINISTRATION BUILDING