Internet Librarian DIY Intranet About our Library No Intranet prior to now Network drive instead

Internet Librarian DIY Intranet Phase I – Pre Wiki Why an Intranet? Network drive issues Get organized & stay current Improve KM (many of retiring age) City Intranet: too formal + does not have library specific information

Internet Librarian DIY Intranet Phase I – Pre Wiki Why a Wiki? Collaboration, Informality, and Transparency Want staff to participate (vertical structure) Easier to use and find information Web manager is unable to maintain two websites (bottleneck)

Internet Librarian DIY Intranet Phase I – Pre Wiki Picking a Wiki – Our Intranet Needs WYSIWYG Free to affordable Better searching Web based (wiki farm) Password protected Individual staff profiles Easy to setup, use and learn Blogging

Internet Librarian DIY Intranet Phase I – Pre Wiki Our decision – JotspotJotspot Free + matched all criteria Keyword Search within documents Group Directories app RSS & reminders Issues with Jotspot Google acquisition (no new users, future?) Maintain backups on network drive Jotspot Help Group

Internet Librarian DIY Intranet Other Wiki Farm Options Wiki farm comparison (Wikipedia) Wiki farm comparison PB Wiki (Reference Rolodex Wiki) PB Wiki

Internet Librarian DIY Intranet Other Wiki Farm Options WetpaintWetpaint (Nancy Pearl Book Lust Wiki)

Internet Librarian DIY Intranet Other Wiki Farm Options WikispotWikispot (E-Gov Reference Portal)

Internet Librarian DIY Intranet Other Intranet Options Web Content Management Systems Examples: Twiki, Joomla!, etcTwikiJoomla! Why we didn’t choose this: No direct access to our server (IT) Cost: programmers See Wednesday’s Talk (B-304) on CMSB-304

Internet Librarian DIY Intranet Phase II – Wiki Setup Organized wiki: staff needs Build framework to give staff ideas FAQ & Tutorials

Internet Librarian DIY Intranet Phase II – Wiki Setup (screenshot 1)

Internet Librarian DIY Intranet Phase II – Wiki Setup (screenshots 2)

Internet Librarian DIY Intranet Phase II – Wiki Setup (screenshot 3)

Internet Librarian DIY Intranet Phase III – Training (in process) Show off wiki (All Staff Meeting) Train supervisors first to help Technophobia: fear of editing websites Let them play - no policies/rules Use wikis for other library related work  Web calendar tutorial  Reference Rolodex (see slide 7)  Sign Up sheet (next slide)

Internet Librarian DIY Intranet Phase III – Training

Internet Librarian DIY Intranet Phase IV - Implementation Designate go-to people for troubleshooting Develop guidelines (not so much policies) Dept. Heads responsible for their information Keep reminding staff ( s) Keep training staff On-going process (wiki will keep evolving)

Internet Librarian DIY Intranet Issues & Troubleshooting Bugs: you get what you paid for (free) Backups Fear of change Staff Interest/Participation  setup a committee and delegate tasks Time: more than a year (approx.) Looking at this Intranet as a long term goal

Internet Librarian DIY Intranet Cool Tools Good way for you to get to try out some web 2.0 tools/apps Goodwidgets: flash photo widgets Goodwidgets FD's Flickr Toys slideshow & other photo editing tools FD's Flickr Toys Widgetbox: weather, games, news, calculators, and way more Widgetbox Jing : screenshots/casts from anything on your desktop - Evanced tutorial example. Jing Evanced tutorial Stats Counter: Site meter, Statcounter, etcSite meterStatcounter Depending on the wiki you choose, some knowledge of HTML or other markup languages may be needed.

Internet Librarian DIY Intranet Part II (Donna Feddern) Examples on how we use our wiki for an Intranet.

Internet Librarian DIY Intranet

Questions?

Internet Librarian DIY Intranet Contact Us Eleni Gogas: Meebo: posixeleni Donna Feddern: You may find a copy of this presentation here: Thank you !