National Science FoundationOffice of Chief Information Officer Briefing for B&O Fall 05 George O. Strawn NSF CIO

National Science FoundationOffice of the Chief Information Officer Slide 2 B&O Meeting, Nov , 2005 IT Security matters CIOAG matters –Enterprise Architecture Governance Working Group –NSF IT Budget Overview –NSF IT Investment Portfolio –NSF IT Developments Grants.gov, GM lob matters Other matters Topics

National Science FoundationOffice of the Chief Information Officer Slide 3 B&O Meeting, Nov , 2005 IT Security matters Renamed the NSF Security and Privacy Working Group (SPWG) Completed FY05 FISMA review –No significant issues OIG completed their FY05 Independent Review –No significant issues Office of Polar Programs is being further integrated with NSF’s Security Program

National Science FoundationOffice of the Chief Information Officer Slide 4 B&O Meeting, Nov , 2005 Large Facilities IT Security Cybersecurity Summit 2005 for NSF Large Facilities, December 12-13, 2005 Summit participants will work with leading experts in cybersecurity –Identify major threats, strategies, and solutions for a class of very difficult problems of technology, policy, and practice Continued visiting large facilities: Arecibo Radio Telescope

National Science FoundationOffice of the Chief Information Officer Slide 5 B&O Meeting, Nov , 2005 GAO Report - “Information Technology Management: Government-wide Strategic Planning, Performance Measurement, and Investment Management Can Be Improved,” (GAO 04-49): NSF response included describing our –IT strategic management processes –Implementation of the information security program plan required by FISMA –Process for assigning roles and responsibilities for achieving its IT goals –Performance measures related to our controls to prevent software piracy –Mechanisms for benchmarking the agency’s IT management processes –IT investment guide that includes: a description of the relationship between the IT investment management process, and the agency’s other organizational plans and processes our enterprise architecture (EA) the external and environmental factors that influence our IT capital planning and investment control (CPIC) policy –Structured IT selection process –IT investment management board for controlling and evaluating IT investments –Post implementation reviews GAO IT Management Assessment

National Science FoundationOffice of the Chief Information Officer Slide 6 B&O Meeting, Nov , 2005 CIOAG Charter PurposeTo advise on NSF’s IT vision and strategy in light of organizational goals and oversee NSF’s Information Technology (IT) investments and groups toward those ends Goals and Objectives To establish and communicate the IT vision and strategy for NSF and its stakeholders including the general public and scientific community To provide yearly and long-term IT investment plans To propose, review and analyze proposed and existing IT projects on a quarterly basis especially as they pertain to President’s Management Agenda To ensure that IT projects meet all management, Enterprise Architecture and implementation requirements through the oversight of the CIOAG sub-teams To recommend IT projects in accordance with governance tenets and overall IT vision To monitor the progress and effectiveness of IT projects Ensure that Scientific community needs are considered and appropriate feedback loops are established for IT projects Desired Outcomes Alignment of technology investments with organizational goals Increase likelihood of executing against approved IT project Plans An effective technology investment process Establish additional technology investment controls consistent with directives from OMB and GAO

National Science FoundationOffice of the Chief Information Officer Slide 7 B&O Meeting, Nov , 2005 CIOAG Calendar

National Science FoundationOffice of the Chief Information Officer Slide 8 B&O Meeting, Nov , 2005 EA & CPIC Enterprise Architecture –A means to document and articulate both business processes and IT systems –A means to layout a “target architecture” and a plan to achieve it Capital Planning and Investment Control –A formalizing of policy and process for IT investments

National Science FoundationOffice of the Chief Information Officer Slide 9 B&O Meeting, Nov , 2005 NSF IT Budget Overview 1 1) Comprises DIS Budget, DAS Internet/Web Applications, and NSF Academy Learning Management System 2) NSF Budget Submitted to Congress Expenditures represent approx. 80% people and 20% Tools (e.g., hardware, software) President’s Budget 2 Operating Budget 1 FY 2004 $49.7$38.8 FY 2005 $84.4$36.9 FY 2006 $54.4$15.0 FY This will be based on final Congressional budget and PE budget request decisions

National Science FoundationOffice of the Chief Information Officer Slide 10 B&O Meeting, Nov , 2005 NSF IT Investment Portfolio IT Service AreaApplication/SystemCurrent Yr. Funding Risk (LMH) Alignment with Plan CostScheduleTechnical NSF Business Applications FastLane$3ML E-Jacket PARS Awards FAS Next Generation Grant Management NSF Portal PIMS (DAS) Guest Travel (DAS) VISIT (DAS) NSF website and Inside.nsf (DAS) E-Human Capital Procurement System (BFA) EIS/BIIS (BFA) Training Systems & LMS Directorate/Office Investments OPP SBE (WebCASPAR and SESTAT) EHR (Education and Human Resources Internet Applications System) Other IT Services Data Center Services Network Services Communications Services ( , phone, voice) IT Help Central Services IT Security Services IT Management Services (EA, QA, PMO) Desktop Services RY G The EA Governance Working Group will collect information on each of these systems for presentation at upcoming CIOAG meetings

National Science FoundationOffice of the Chief Information Officer Slide 11 B&O Meeting, Nov , 2005 NSF IT Developments New Grants Management Functionality Advanced Next Generation Grants Management support e-Gov initiatives  Grants.gov  eAuthentication  eTravel  Other e-gov initiatives  Grants.gov  eAuthentication  eTravel  Other e-gov initiatives  Grants.gov  Grants Management Line of Business  Human Resources Line of Business  Financial Management Line of Business  Grants.gov  Grants Management Line of Business  Human Resources Line of Business  Financial Management Line of Business  eJacket - eCorrespondence; Re-engineered “My Work”; Budget Module; Committee of Visitors; Conflicts of Interest; Collaborative Proposals  Grants & Financial Mgmt. Functions - Dynamic Award Documents; Facilities Project Reporting; Project Reporting Redesign; Procurement Capability  Knowledge Management/Collaboration Tools  eJacket - eCorrespondence; Re-engineered “My Work”; Budget Module; Committee of Visitors; Conflicts of Interest; Collaborative Proposals  Grants & Financial Mgmt. Functions - Dynamic Award Documents; Facilities Project Reporting; Project Reporting Redesign; Procurement Capability  Knowledge Management/Collaboration Tools  eJacket - Complete transition of declination and awards processes from PARS and Awards to EJ  New integrated data warehouse and decision support tools  Reviewer\Merit Review Capabilities  Project Reporting Capabilities  eJacket - Complete transition of declination and awards processes from PARS and Awards to EJ  New integrated data warehouse and decision support tools  Reviewer\Merit Review Capabilities  Project Reporting Capabilities *Could start in FY06 - pending approval of PE and overall budget allocation FY2005 – FY2006 Activities Planned FY 2007 Activities

National Science FoundationOffice of the Chief Information Officer Slide 12 B&O Meeting, Nov , 2005 NSF IT Developments (2) E-Human Capital  Human Resources Line of Business Initiatives  Learning Management System Phase II  Workforce Planning Capability  Human Resources Line of Business Initiatives  Learning Management System Phase II  Workforce Planning Capability IT Infrastructure Support  Directory Enabled Web Technical Architecture and Portal  and Voice/Phone Architecture  IT Security  IT Enterprise Mgmt. Systems  Network Architecture  Directory Enabled Web Technical Architecture and Portal  and Voice/Phone Architecture  IT Security  IT Enterprise Mgmt. Systems  Network Architecture  Database Architecture  IT Security  Alternative IT Business Management Approaches  Database Architecture  IT Security  Alternative IT Business Management Approaches  High level requirements  Learning Management System initial deployment  High level requirements  Learning Management System initial deployment Advanced Delayed FY2005 – FY2006 Activities Planned FY 2007 Activities

National Science FoundationOffice of the Chief Information Officer Slide 13 B&O Meeting, Nov , 2005 Government-wide Grants Initiatives Grants.gov –Allows applicants for Federal grants to find and apply for grants opportunities online through a common web site –100% of funding opportunities posted to Grants.gov Find by end of FY06 –75% of funding opportunities (97 program announcements and programs) posted to Grants.gov Apply by end of FY06 –For 8 of the 97 funding opportunities, applicants must apply using Grants.gov (exceptions are made for collaborative proposals) by end of FY06 Grants Management Line of Business (GMLOB) –Intended to improve customer access and efficiency of submission process, improve efficiency of reporting procedures, integrate with financial management processes, and optimize post-award and closeout actions –Eight "Declarations of Intent" were submitted by potential GMLOB consortia leads: DoED, HHS (ACF), HHS (NIH), DHS, HUD, DOJ, NEH, NSF –The GMLOB Consortia Recommendation Committee recommended that the following agencies be named consortia leads at this time with additional consortia leads named at a future time: DoED, HHS (ACF), DoJ, NEH –Decisions and directions are anticipated via the FY07 OMB Pass-back –NSF intends to develop the business case to be a grants management service provider, as well as pursue opportunities to pilot cross-servicing functionality

National Science FoundationOffice of the Chief Information Officer Slide 14 B&O Meeting, Nov , 2005 Application Flow in Fastlane, eJ, etc Internal

National Science FoundationOffice of the Chief Information Officer Slide 15 B&O Meeting, Nov , 2005 Other Matters Faster: Science Agency CIO CoP –6 monthly meetings under our belt (R)evolution in Scholarly Communication? –NSB white paper on “Long lived data sets” –NIH active archive for NIH-funded research –Open Access conference in Beijing No IT impediments to Telework –New version of MS Exchange installed! Reviewer System IT application Proposals & Reviewers for Panels IT application