Utilities Planning Group CIP Tracking System Jim Broome, PE Chief Engineer

Existing CIP Database

Existing Capital Improvement Program (CIP) Database Developed in-house in the late 1990’s to replace spreadsheet budgeting Project information manually input by project managers Limited application for updating and maintaining CIP project budgets Not integrated with Advantage Limited reporting capability

Key Drivers for System Replacement CIP and performance reporting Project prioritization and tracking Managing program at portfolio level Integrate with County enterprise systems Manage/justify budgets and more accurately track performance of the CIP Provide easy access to project related information

Program Summary Report

Project Information

Visibility and Access to Key Information CapStat

Benefits View multiple data sources on one screen Make information easily available to County staff Track individual project manager performance Standard reports to monitor the CIP Monitoring the CIP at portfolio level Real time integration with Advantage Supports the potential CapStat initiative

Benefits and Potential Savings Areas of potential savings –Reduced contingencies in projects –Reduced project duration with more effective project management and visibility of status –More efficient budgeting process –Real time access to data and information estimated at over $100k/year

Primavera Scheduling Primavera has been used in our Construction Division for a number of years. This scheduling software is to assist with the new Tracking software Actual –vs.- planned performance Full implementation of this software September 2011

Implementation Project Management Procedures (4 months) –BeginNov 2011 –End Feb 2012 Procurement (10 months) –BeginMar 2012 –End Dec 2012 Full Implementation (5 months) –BeginJan 2013 –End May 2013

QUESTIONS