Alwyn A. John Senior Energy Management Coordinator

 Mid 2009, three Southern Tier school districts where approached by a vendor selling K-12 energy management services for $40,000 to $70,000 per district per year, with a five-year commitment.  These three districts spearheaded the design of a BOCES aid-able program that would provide the same range of services and meet the same goals as an outside vendor for a more affordable cost.  Program startup in January 2010, with four schools (five shares, 1.0 FTE). By June of 2014, the program had expanded to seven districts (eight shares, 1.4 FTE). Today (May 2015), the program supports 11 districts (13 shares, 2.8 FTE)

EPA: One out of every four dollars spent on energy in US schools is wasted. Conservative 25% = $1.5 Billion annually. Energy cost total between 1.5% to 3.5% of a typical school district’s annual budget. Potential Savings: In 2001, the first year of the Energy Management program, Sandy Creek Central School District in New York saved $300,000 on a $1.4 Million utility budget (~21%). Total of $2.7 Million in savings from 2001 to – Times Union

 What do we do? › We help you to manage your cost/consumption of all energy resources in your district. › We also help to manage all resources and agreements that can impact those energy resources, including in-house and outside contracted labor, service agreements, etc.

1. Utility Bill Tracking Database (EnergyWatchdog) 2. Portfolio Manager Energy Star Buildings 3. Netzero – 100K Mini Energy Performance Contracts 4. Renewable Energy Projects (Solar, Geothermal, etc) 5. Professional Consulting via in program P.E. 6. District/Community Conservation Awareness Programs 7. Retro-Commissioning 8. Energy Procurement Negotiations 9. Facilities Committee Support

10. Energy Conservation Recommendations 11. NYSERDA, NYSEG Grants 12. EPC Contract Management – M&V validation 13. Utility Bill Management 14. Classroom Sessions – Green Teams 15. Walkthrough Audits 16. Service Contract Negotiations 17. Maintenance Team Training Academy 18. HVAC Technology Specialist

 Program Performance Jan/2010 to Jun/2014  Current Number of Districts/Shares: 7 Districts/8 Shares  Fiscal Share Price: $19,812 (before aid) Total Cost to the Districts: ($617,609.00) Total Combined State Aid: $428, True Cost (After State Aid): ($189,482.00) Free Grants Obtained and Used: $501, Accrued Energy Savings for Projects: $481, Net Positive Cash Flow: $794,201.50

MeasuresAnnual Savings  Lighting/VM Upgrades $4,  ES HVAC Controls Upgrade$9,  HS Natatorium Boiler$8,  Energy Procurement$62,  Remote Computer Shutdown$6,  Leased Solar Arrays (3) $10, Total Annual Savings$100, One-Time Savings Propane Buses$15,00.00 RFP & Consulting Services$1, NYS PSC vs DE Dispute$16, Total One-time Savings$32,700.00

 NetZero – “Mini” EPC Model › Uses SED$100,000 project rules combined with SED EPC rules › Provided by C&S Companies out of Syracuse, NY › Combines state aid, grants and energy savings › Goal: 5 “mini” EPC projects that result in $500,000 of energy related capital work at $0.00 (zero) cost to the district

 Ancient BAS fails during winter season. Maintenance staff begins to operate the system manually. Energy usage spikes by $27,000 during that winter. Not including equipment damage from freeze ups and extra labor cost for manual operation.  NetZero team targets replacement with a solution that fixes the problem and saves an additional $9,500.00/year.

 Budget shortfall of $86,000  EMS identified an opportunity to reduce the utility budget by $80,000 through time-shifting the third shift cleaning crew. By getting them out of the building 4 hours earlier, we were able to shut down heating, lights and ventilation sooner, saving a minimum of 25 hours of operational time each week  Result: 12 months after implementation, we hit the target

 Due to vendor issues a new geo-thermal system was less than fully functional for two years after installation. The school was forced to use their old boilers to heat the buildings. This situation was costing the district approximately $55,000/year  EMS brought in our consulting engineer, at no additional cost to the district, identified two major mistakes in the installation and was able to being the vendors back to the table to fix the problem.  Result: Vendor relationship is restored and the campus is enjoying the benefits of energy efficient cooling and heating.

 Annual HVAC service contracts where running ~$60,000.00/yr. + $15,000 to $20,000 in outside of the agreement service work.  Working with the district’s in-house energy manager, EMS was able to demonstrate that the district’s existing maintenance staff could handle the preventive maintenance and most non-critical emergencies. Additionally, they could locate and purchase all parts at a discount to the provider’s pricing levels.  Result: The latest HVAC service agreement is for labor only, 100 prepaid hours at $12,000.00/yr. First year savings are more than $70,

 EMS Maintenance Training Academy (4/2015)  HVAC Technology Specialist (4/2015)  Solar/Renewables – Leases, PPAs and other long term agreements

A good energy management program helps you to manage energy market volatility: › Recent spike in market rate electricity ($0.25/kwh) › Fading promise of natural gas fracking › Increased use of natural gas for power generation › Several nuclear power plants are going offline for maintenance in the next 12 months

 A good energy management program: › Stays on top of the latest trends, both good and bad, in your energy market place. › Keeps you aware of the latest technological advancements (LED with digital controls, etc).

 A good energy management program: › Is constantly seeking out the best financial opportunities for the district, including grants, PPAs, EPCs, NetZero, etc

 A good energy management program: › Helps to ensure persistence of savings, maximizing your energy investments

 A good energy management program: › Restores your control over your utility budget.

Alwyn John Energy Management Coordinator TST BOCES